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HOPKINTON SCHOOL DISTRICT

SCHOOL ADMINISTRATIVE UNIT #66

204 MAPLE STREET

CONTOOCOOK, NH 03229

MINUTES

Hopkinton School Board Meeting

Tuesday, August 21, 2007

6:30 p.m.

Present: School Board Members: Larry Donahue, Kim Fuller, and David Luneau; Max Lanocha, Student Representative to the Board; Brian Blake, Superintendent; Michelle Clark, Business Administrator; Val Aubry, Director of Student Services

I. CALL TO ORDER: The meeting of the Hopkinton School Board was called to order at 6:30 p.m. by Vice Chair, Kim Fuller.

After the Call to Order, everyone stood for the Pledge of Allegiance.

II. Additions to or Deletions from Agenda

Deletions: Personnel: 9. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Karen LaPage, Instructional Assistant, Harold Martin School for the 2007-2008 school year.

Change: Personnel

5. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Kelly Conley, .7 Reading Specialist, Hopkinton Middle/High School for the 2007-2008 school year.

Additions: Personnel

11. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Amy Gelineau, .5 Theatre Arts Teacher and .5 Instructional Assistant, Hopkinton Middle/High School for the 2007-2008 school year.

12. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Daniel Haggerty, Student Specific Assistant Hopkinton Middle/High School for the 2007-2008 school year.

13. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Jackie Mellon, Student Specific Assistant, Harold Martin School for the 2007-2008 school year.

14. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Carolyn Clark, Elementary Permanent Substitute, for the 2007-2008 school year.

THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED AT THE FOLLOWING MEETING SEPTEMBER 4, 2007.

Hopkinton School Board Minutes 2007-2008 1735

Change: C. Repair and Maintenance Trust, 1. Should read $6,741.00

III. Correspondence - None

IV. Approval of Minutes

1. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the August 21, 2007 minutes. The motion was unanimously approved.

V. Public Comments - None

VI. Staff Reports/Presentations

1. Superintendent’s Report

Dr. Blake reported that despite the District being short custodians over the summer and the Director of Maintenance being out, all buildings will be ready for the beginning of school. Kudos to the custodial staff for their hard work. Dr. Blake noted that the Harold Martin School’s HVAC and Windows projects are completed. The security cameras at the high school are installed and the high school stage curtains will be hung on Friday. Dr. Blake reported that all the Maple Street School locks have been changed to butterfly locks, the Nurse’s office has been expanded to meet the needs of students transferring from Harold Martin School and the Technology Office is almost completed. Dr. Blake noted that staff have been attending the X2 Software Training and gave kudos to Cindy Dobe, Director of Technology. He noted the X2 software and training is a major undertaking.

Hopkinton School Board Minutes 2007-2008 1736

2. Monthly Financial Report

Michelle Clark, Business Administrator, discussed the July 2007 Monthly Financial Report.

Dr. Blake noted that over the summer in some of the dealings with the Budget Committee and Selectmen, some concerns and misinformation about the School District’s financial status has been reported. For the record, the June Financial statement cannot and will not be provided to anyone until after the audit is complete. The District is not three months behind in our financial reporting to the Budget Committee. Dr. Blake noted that the June Financial Report will not be released until after the audit is complete. Dr. Blake stated for the record that Michelle Clark has been, as usual, right on top of the District’s financials.

Mrs. Fuller discussed the Budget Committee’s request that the Monthly Financial Reports be presented to them prior to the School Board seeing it. Mrs. Fuller stated she is not comfortable providing any document prior to the School Board discussing it as a Board.

Dr. Blake stated the Financial Report is the School District’s financial information and would like the Board to ask questions and review the document prior to the information being made public. Dr. Blake noted that the July Financial Report was created within the last couple of days and after this evening can be disseminated.

After discussing the process for creating the Monthly Financial Report, Mr. Donahue noted that following best practices for efficiency of the District’s operation is very important.

It was the consensus of the Board to not provide Financial Reports until after the School Board has had an opportunity to review them.

VII. Comments from Hopkinton School Board

Mr. Donahue thanked the School Board members who attended the Budget Committee meeting.

Hopkinton School Board Minutes 2007-2008 1737

VIII. Items for Board Discussion

1. Schedule Discussion with Legal Council

Dr. Blake discussed with the Board scheduling a non-meeting with District Legal Council, Tom Barry. Following discussion, Dr. Blake will explore scheduling a morning non-meeting with Mr. Barry.

IX. Public Comments - None

X. Action Item

A. Manifests

A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve 2007-2008 Manifest No. 8-16 for $652,773.80. The motion was unanimously approved.

B. Personnel

1. A motion was made by Mr. Donahue and seconded by Mr. Luneau to accept Hopkinton School District Psychologist, Robert Forsten’s, request for early retirement effective June 30, 2008. The motion was unanimously approved with regret.

2. A motion was made by Mr. Donahue and seconded by Mr. Luneau to accept the resignation of Ricky DiPietro, Custodian, Hopkinton Middle/High School, effective July 27, 2007. The motion was unanimously approved.

3. A motion was made by Mr. Donahue and seconded by Mr. Luneau to accept the resignation of Sean Asdot, Custodian, Harold Martin School, effective August 6, 2007. The motion was unanimously approved.

4. A motion was made by Mr. Donahue and seconded by Mr. Luneau to table the Superintendent’s nomination of Bette House-Myers, Special Education Teacher/Out-of-District Coordinator for the 2007-2008 school year. The motion was unanimously approved.

5. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Kelly Conley, .7 Reading Specialist, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

Hopkinton School Board Minutes 2007-2008 1738

6. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Kim Masinick, Instructional Assistant, Harold Martin School, for 2007-2008 school year. The motion was unanimously approved.

7. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Meaghan Ezen, Instructional Assistant, Harold Martin School for the 2007-2008 school year. The motion was unanimously approved.

8. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Jessica Ford, Instructional Assistant, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

9. A motion was made by Mr. Donahue and seconded by Mr. Luneau to table the Superintendent’s nomination of Karen LaPage, Instructional Assistant, Harold Martin School for the 2007-2008 school year. The motion was unanimously approved.

10. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Danielle Howse, Instructional Assistant, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

11. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Amy Gelineau, .5 Theatre Arts Teacher, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

12. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Amy Gelineau, .5 Instructional Assistant, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

13. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Daniel Haggerty, Student Specific Assistant, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

14. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Jackie Mellon, Student Specific Assistant, Harold Martin School for the 2007-2008 school year. The motion was unanimously approved.

15. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Carolyn Clark, Elementary Permanent Substitute, for the 2007-2008 school year. The motion was unanimously approved.

Hopkinton School Board Minutes 2007-2008 1739

C. Repair and Maintenance Trust

1. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the withdrawal of $6,741.00 from the Repair and Maintenance Trust Fund for cameras in Hopkinton High School parking lot. The motion was unanimously approved.

2. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the withdrawal of $100,000 from the Repair and Maintenance Trust Fund for the Harold Martin School HVAC Project. The motion was unanimously approved.

3. A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the withdrawal of $14,924.68 from the Repair and Maintenance Trust Fund for Maple Street School locks, Harold Martin School carpet and tile and resurfacing of the Hopkinton High School gymnasium floor. The motion was unanimously approved.

D. Educating Educationally Disabled Children Trust Fund

A motion was made by Mr. Donahue and seconded by Mr. Luneau to authorize the withdrawal of $9,975.00 from the Educating Educationally Disabled Children Trust Fund for out-of-district transportation. The motion was unanimously approved.

XI Non-Public Session (RSA 91-A:3, II (a)(c))

A motion was made by Mr. Donahue and seconded by Mr. Luneau to enter non-public session in accordance with RSA91:A-3 at 7:20 p.m. The Board by voice vote unanimously approved the motion. Larry Donahue, Yes; David Luneau, Yes; Kim Fuller, Yes;

XII. Reconvene Public Session

A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Bette House-Myers, Special Education Teacher/Out-of-District Coordinator for the 2007-2008 school year. The motion was unanimously approved.

Hopkinton School Board Minutes 2007-2008 1740

XIII. ADJOURNMENT

A motion was made by Mr. Donahue and seconded by Mr. Luneau to adjourn at

8:00 p.m.

Respectfully submitted,

Brian J. Blake

Hopkinton School Board Clerk

Hopkinton School Board Minutes 2006-2007 1741