#398

 

 

HOPKINTON SCHOOL DISTRICT

SCHOOL ADMINISTRATIVE UNIT #66

204 MAPLE STREET

CONTOOCOOK, NH   03229

  MINUTES

Hopkinton School Board Meeting 

Tuesday, May 1, 2007

6:30 p.m.

 

Present:  School Board Members:   Joy Bloomfield, Larry Donahue, Kim Fuller, and David Luneau; Kathryn Scheffey, Student Representative to the Board; Brian Blake, Superintendent; Michelle Clark, Business Administrator; Steve Chamberlin, Principal, Hopkinton Middle/High School; Michael Bessette, Principal, Maple Street School; Bill Carozza, Principal, Harold Martin School.

 

 I.         CALL TO ORDER: The meeting of the Hopkinton School Board was called to order at 6:30 p.m. by Chair, Joy Bloomfield.

 

             After the Call to Order, everyone stood for the Pledge of Allegiance.   

 

        

II.         Additions to or Deletions from Agenda    

 

            Addition:  B. Personnel, 4. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Nina Allen, Spring Drama Production Director, Hopkinton High School for the 2006-2007 school year.

 

            C. Bids, 3. pending verification of window quality.

 

A moment of silence was held for Patricia Desmond who passed away last week.

 

         THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED AT THE FOLLOWING MEETING MAY 15, 2007.

 

      Hopkinton School Board Minutes 2006-2007                           1705

 

III.       Correspondence 

 

1.      Correspondence from Edie Houston regarding the possible community meetings with the Hopkinton School Board and Selectmen throughout the year.

2.      Letter from parent requesting permission for children to continue to attend Hopkinton High School.

3.      Invitation to a retirement party.

4.      Health Trust Insurance rates for the 2007-2008 school year resulting in a decrease of 2.1% over the original projections.

 

IV.       Approval of Minutes       

 

A motion was made by Mrs. Fuller and seconded by Mr. Luneau to approve the minutes of the regular Board Meeting held on May 1, 2007 as amended.  The motion was approved as amended.

 

Amend:   Article VIII, Items for Board Discussion, 1. Governor’s Constitutional Amendment ……… that 50% of funding enables targeting aid. Mr. Luneau noted that transportation costs currently are not included in the definition of adequacy.  Add.  Mr. Donahue referenced the interest of the Selectmen to work with the School Board to put forth the community’s position on educational funding to our State Legislators.

 

V.        Public Comments   

 

Lois Mrozek, Community Member, asked if the District received more than the one quote from Portland Glass for the Harold Martin School windows.   Michelle Clark, Business Administrator, reported two bids had been received for the Harold Martin School windows.

 

VI.        Staff Reports/Presentations

 

1.      Principals Reports

 

Steve Chamberlin, Principal, Hopkinton Middle/High School, noted that the National Honor Society hosted a Dance for Cancer last week, and a Mr. Hawk contest is scheduled for this weekend.  Mr. Chamberlin reported that plants are presently growing in the high school greenhouse and the plants will be transferred to the raised beds in front of the high school in the near future.  Mr. Chamberlin noted that a drill to include a lock down was held and was successful.

 

Hopkinton School Board Minutes 2006-2007                                 1706

 

Michael Bessette, Principal, Maple Street School, reported that the 4th grade is preparing for a test of the NECAP Test. 

 

Mrs. Bloomfield asked how much student time is spent taking the NECAP and MAP Assessment.

 

Mr. Bessette noted the NECAP Test takes approximately 2 ½ hours and the MAP Test approximately 1 hour.

 

Bill Carozza, Principal, Harold Martin School, noted that Kevin Skarupa, WMUR Meteorologist, discussed weather with the 2nd grade students.  Mr. Skarupa was very impressed with the students’ questions.

 

Mr. Donahue asked what determines which students will loop next year.

Mr. Carozza explained that true looping is one class and one teacher proceeding to the next grade together.  Mr. Carozza noted that staff will meet and recommend students for looping.  At that time, parents will be included in the discussion.

 

2.      Superintendent’s Report

 

Dr. Blake provided the Board with legislative updates on the reform of the NH Retirement System and the bill which would reduce the number of people eligible to form a bargaining unit to 3.

 

3.      Treasurer’s Report

 

The Board discussed with Arnold Coda, School District Treasurer, the treasurer’s responsibilities, process, and communications.   Mr. Coda explained the process in regard to who authorizes the expenses, the signing of the Manifests by the Board, the cutting of the checks and his signing of checks.  Mr. Donahue asked if he makes the bank deposits.  Mr. Coda noted he is only part time, he doesn’t do hands on. He informed the Board that Michelle Clark, Business Administrator, provides him with information to include deposits, journal entries, returned checks, Treasurers Report etc. and he verifies the information provided.  Arnold suggested that the Board form a Financial Subcommittee, payroll and accounts payables checks be printed on crash printed checks, and have hours worked and overtime hours listed on payroll checks.  Mr. Coda noted that he sees his role as Treasurer as being sure the District is in compliance with RSAs and to use the experience he has in financial management to help the District in whatever way he can.

 

Hopkinton School Board Minutes 2006-2007                                 1707

 

4.      Digital Portfolios

 

Mr. Carozza, Principal, Harold Martin School, provided a PowerPoint presentation on Digital Portfolios.

 

VII.     Comments from Hopkinton School Board 

 

Mrs. Bloomfield updated the Board on the Budget Committee, the Taxpayers Association Meeting and the Selectmen’s Public Hearing.

 

VIII.    Items for Board Discussion

 

1.      Governor’s Constitutional Amendment

 

Dr. Blake reported that the Governor’s Constitutional Amendment was approved by the Senate 15 to 9.   He noted that towns are very concerned about this amendment and the potential impact it will have upon all New Hampshire communities.  Dr. Blake also noted that the bill as written is not favorable to Hopkinton and will not provide stability.  He reported that presently the definition of adequacy does not include Guidance, Nursing, Custodial Services or Busing. 

 

Mr. Donahue asked what does the School District need to operate efficiently and still provide the level of education that we believe in as a Board and District.  He asked what do we need from the State of New Hampshire.  The Board discussed the District’s needs to include a definition of adequacy, predictability, full funding to support the minimum state standards that the state has established as a minimum for educating our students, full funding for state mandates, help addressing the uncertainty of the eroding support that comes from District expenses due to the incredible burden of property taxes and community support for our educational program.

 

2.      Review of Bond Refinancing

 

Michelle Clark, Business Administrator, reviewed the Bond Refinancing process and savings to the District.

 

3.      Tobacco Products Ban Policy

 

The Board discussed the Tobacco Products Ban Policy

 

Hopkinton School Board Minutes 2006-2007                                 1708

 

4.      Investment Policy

 

The Board discussed the Investment Policy.

 

5.      Safety Program      

 

The Board discussed the Safety Program Policy.

 

6.      Accident Reports

 

The Board discussed the Accident Reports Policy.

 

7.      Emergency Care and First Aid

 

The Board discussed the Emergency Care and First Aid Policy.

 

8.      Student Transportation Services

 

The Board discussed the Student Transportation Services Policy.

 

9.      Video and Audio Surveillance on School Property

 

The Board discussed the Video and Audio Surveillance on School Property Policy.

 

10.  School Bus Safety Program Policy

 

The Board discussed the School Bus Safety Program Policy.

     

11.  Background Investigation and Criminal Records Check

 

The Board discussed the Background Investigation and Criminal Records Check Policy.

 

12.  Homework Policy

 

The Board discussed the Homework Policy.

 

13.  Instructional Materials

 

The Board discussed the Instructional Materials Policy.

 

 

Hopkinton School Board Minutes 2006-2007                                 1709

14.  Character and Citizenship Education Policy

 

The Board discussed the Character and Citizenship Education Policy.

 

15.  Instructional Approach

 

The Board discussed the Instructional Approach Policy.

 

16.  Data/Records Retention

 

The Board discussed the Data/Records Retention Policy.

 

17.  Personnel Records

 

The Board discussed the Personnel Records Policy.

 

IX.      Public Comments  

 

Frank Davis, Community Member, noted that if the Constitutional Amendment defines adequacy as 50%, the District will receive less funding than the District is receiving now.  Mr. Davis noted that the two most powerful communities in the state will receive more targeted aid than they receive in regular aid.

 

Diane Lachance asked if the School Board had discussed taping the School Board meetings.  It was noted that the money for the recorder would not be available until July 1, 2007.   Diane Lachance noted the Board had not discussed issues on uploading the minutes.  Mr. Donahue asked Diane to contact Cindy Dobe, Director of Technology.

 

Diane Lachance asked what happens to the Digital Portfolios when the students graduate.  Diane Lachance stated she had privacy issues with the portfolios.

 

X.        Action Item

             

            A.  Manifests

 

A motion was made by Mr. Luneau and seconded by Mr. Donahue to approve 2006-2007 Manifest No. 122 for $113,155.83   The motion was unanimously approved.

 

Hopkinton School Board Minutes 2006-2007                                 1710

 

B.  Personnel

 

1.         A motion was made by Mrs. Fuller and seconded by Mr. Donahue to table the Superintendent’s nomination of the 2007-2008 Support Staff.  The motion was unanimously approved.

2.         A motion was made by Mr. Donahue and seconded by Mrs. Fuller to table the Superintendent’s nomination of the 2007-2008 Custodian Staff.  The motion was unanimously approved.

3.         A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Curt Martin, Varsity Girls Lacrosse Coach for the 2006-2007 school year.  The motion was unanimously approved.

4.         A motion was made by Mrs. Fuller and seconded by Mr. Donahue to approve the Superintendent’s nomination of Nina Allen, Spring Drama Production Director, Hopkinton High School for the 2006-2007 school year. The motion was unanimously approved.

 

C.  Bids

 

1.         A motion was made by Mr. Donahue and seconded by Mrs. Fuller to award the Harold Martin School Heating and Ventilation Project to Eckhardt & Johnson for the bid price of $164,000. The motion was unanimously approved.

2.         A motion was made by Mr. Donahue and seconded by Mrs. Fuller to table the award of the Harold Martin School Windows pending verification of window quality.  The motion was unanimously approved.

3.         A motion was made by Mr. Donahue and seconded by Mrs. Fuller to award the SAU replacement copier, Savin 8055 Copier, for the bid price of $3,018.76/year for a three year purchase.  The motion was unanimously approved.

4.         A motion was made by Mrs. Fuller and seconded by Mr. Donahue to award the Harold Martin School office replacement copier, Savin 8055 Copier, for the bid price of $3,018.76/year for a three year purchase.  The motion was unanimously approved.

 

D.  Bond Refinancing

 

A motion was made by Mr. Donahue and seconded by Mr. Luneau to execute the Bond as presented and authorize the School District Treasurer to sign the necessary documents for the Bond Refinancing.  The motion was unanimously approved.

 

Hopkinton School Board Minutes 2006-2007                                 1711

 

X.        Non-Public Session (RSA 91-A:3, II (a)(c))

 

             A motion was made by Mr. Donahue and seconded by Mrs. Fuller to enter non-public session in accordance with RSA91:A-3 at 10:00 p.m.   The Board by voice vote unanimously approved the motion.  Joy Bloomfield, Yes; Kim  Fuller, Yes; David Luneau, Yes; Larry Donahue, Yes;

 

XI.       Reconvene Public Session       

 

1.      A motion was made by Mr. Luneau and seconded by Mr. Donahue to approve the Superintendent’s nomination of the 2007-2008 Support Staff per attached.  The motion was unanimously approved.

2.      A motion was made by Mrs. Fuller and seconded by Mr. Donahue to approve the Superintendent’s nomination of the 2007-2008 Custodian Staff per attached.  The motion was unanimously approved.

 

XII.      ADJOURNMENT

 

 A motion was made by Mr. Donahue and seconded by Mrs. Fuller to adjourn at

11:10 p.m.                                                       

            

Respectfully submitted,

 

 

 

Brian J. Blake

Hopkinton School Board Clerk

 

Hopkinton School Board Minutes 2006-2007                      1712       

 

#399

 

 

HOPKINTON SCHOOL DISTRICT

SCHOOL ADMINISTRATIVE UNIT #66

204 MAPLE STREET

CONTOOCOOK, NH   03229

  MINUTES

Hopkinton School Board Meeting 

Tuesday, May 15, 2007

1:00 p.m.

 

Present:  School Board Members:   Joy Bloomfield, Larry Donahue, Kim Fuller, David Luneau and Marshall Rowe; Brian J. Blake, Superintendent; Michelle Clark, Business Administrator; Val Aubry, Director of Student Services; Cindy Dobe, Director of Technology; Steve Chamberlin, Principal, Hopkinton Middle/High School; Michael Bessette, Principal, Maple Street School; Bill Carozza, Principal, Harold Martin School.

 

 I.         CALL TO ORDER: The meeting of the Hopkinton School Board was called to order at 1:00 p.m. by Chair, Joy Bloomfield.

 

             After the Call to Order, everyone stood for the Pledge of Allegiance.  

        

II.         ACTION ITEMS   

 

1.      A motion was made by Mr. Rowe and seconded by Mrs. Fuller to accept the resignation of Steve Law, Network Administrator, effective July 1, 2007.  The motion was unanimously approved.

2.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Patricia Underwood, Masters, Step 13, One Year Only, 2007-2008 school year.  The motion was unanimously approved.

3.      A motion was made by Mrs. Fuller and seconded by Mr. Donahue to award the Harold Martin School Window Replacement Project to Portland Glass for the bid price of $25,000.  The motion was unanimously approved.

 

 

         THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED AT THE FOLLOWING MEETING JUNE 5, 2007.

 

      Hopkinton School Board Minutes 2006-2007                           1713

III.       Staff Reports/Presentations

 

1.      District Committee Status

 

The Administrators discussed the status of the following committees: Curriculum Council, Assessment, Technology, Teacher Evaluation Plan, Safety and Security, and Student Services.

 

2.      Review of Building Goals for 2006-2007

 

The Board reviewed the 2006-2007 Building Goals.

 

3.      Endowment

 

It was the consensus of the Board to table this item.

 

IV.       Non-Public Session (RSA 91-A:3, II (a)(c))

 

             A motion was made by Mr. Luneau and seconded by Mr. Donahue to enter non-public session in accordance with RSA91:A-3 at  3:00 p.m.   The Board by voice vote unanimously approved the motion.  Marshall Rowe, Yes; Joy Bloomfield, Yes; Kim  Fuller, Yes; David Luneau, Yes; Larry Donahue, Yes;

 

V.        Reconvene Public Session

 

VI.       Open Discussion             

 

The Board discussed the District’s vision and goals, priorities for 2007-2008, and Harold Martin School enrollment.

 

VII.      Non-Public Session (RSA 91-A:3, II (a)(c))

 

             A motion was made by Mr. Rowe and seconded by Mrs. Fuller to enter non-public session in accordance with RSA91:A-3 at 4:35 p.m.   The Board by voice vote unanimously approved the motion.  Marshall Rowe, Yes; Joy Bloomfield, Yes; Kim  Fuller, Yes; David Luneau, Yes; Larry Donahue, Yes;

 

Hopkinton School Board Minutes 2006-2007                      1714   

 

 

VIII.      ADJOURNMENT

 

 A motion was made by Mr. Rowe and seconded by Mr. Luneau to adjourn at

6:21 p.m.                                                       

            

Respectfully submitted,

 

 

Brian J. Blake

Hopkinton School Board Clerk

 

 

Hopkinton School Board Minutes 2006-2007                      1715  

 

 

#400

HOPKINTON SCHOOL DISTRICT

SCHOOL ADMINISTRATIVE UNIT #66

204 MAPLE STREET

CONTOOCOOK, NH   03229

NON-PUBLIC MINUTES

 

Hopkinton School Board Meeting

Tuesday, May 29, 2007

 

Present:  School Board Members:   Joy Bloomfield, Larry Donahue, Kim Fuller, David Luneau and Marshall Rowe; Brian Blake, Superintendent; 

 

 I.         CALL TO ORDER: The meeting of the Hopkinton School Board was called to order at 7:40 a.m. by Chair, Joy Bloomfield.

 

             After the Call to Order, everyone stood for the Pledge of Allegiance.  

 

II.         Non-Public Session (RSA 91-A:3, II (a)(c))

 

             A motion was made by Mr. Rowe and seconded by Mrs. Fuller to enter non-public session in accordance with RSA91:A-3 at 7:41 a.m.   The Board by voice vote unanimously approved the motion.  Joy Bloomfield, Yes; Larry Donahue, Yes; Kim Fuller, Yes; David Luneau, Yes; Marshall Rowe, Yes;

 

III.       Reconvene Public Session

 

             A motion was made by Mrs. Fuller and seconded by Mr. Rowe to approve the Superintendent’s recommendation for Administrators Salaries and Benefits for the 2007-2008 school year.

 

IV.       Adjournment

 

             A motion was made by Mr. Donahue and seconded by Mr. Rowe to adjourn at 8:36 a.m.

 

Respectfully submitted,

 

 

Brian J. Blake

Hopkinton School Board Clerk

 

 

Hopkinton School Board Minutes 2006-2007                      1716