#407

 

 

 

HOPKINTON SCHOOL DISTRICT

SCHOOL ADMINISTRATIVE UNIT #66

204 MAPLE STREET

CONTOOCOOK, NH   03229

  MINUTES

Hopkinton School Board Meeting 

Tuesday, October 2, 2007

6:30 p.m.

 

Present:  School Board Members:   Joy Bloomfield, Larry Donahue, Kim Fuller, David Luneau and Marshall Rowe; Max Lanocha, Student Representative to the Board;  Brian Blake, Superintendent; Michelle Clark, Business Administrator; Val Aubry, Director of Student Services; Cindy Dobe, Director of Technology; Steve Chamberlin, Principal, Hopkinton Middle/High School; Bill Carozza, Principal, Harold Martin School.

 

 I.        CALL TO ORDER: The meeting of the Hopkinton School Board was called to order at 6:30 p.m. by Chair, Joy Bloomfield.

 

            After the Call to Order, everyone stood for the Pledge of Allegiance.  

 

II.                Additions to or Deletions from Agenda   

 

Additions:  XI.  Non Public Session in accordance with RSA91:A-3: Student Issue and Personnel Issue

 

III.       Correspondence - None

       

IV.             Approval of Minutes

         

1.        A motion was made by Mrs. Fuller and seconded by Mr. Luneau to approve the September 18, 2007 minutes as amended.   The motion was unanimously approved as amended.

 

 

        THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED AT THE FOLLOWING MEETING OCTOBER 16, 2007.

 

    Hopkinton School Board Minutes 2007-2008                      1757

 

Amend IX:   Public Comments

 

Sam Delgado, Community Member, noted his concern with children not wearing seatbelts while riding on the school bus.  Mr. Delgado has contacted the State of New Hampshire regarding the seatbelt issue.  Mr. Delgado has expressed his concern with the number and cost of field trips.  He feels those who can afford field trips participate and those who cannot afford the field trips don’t.

 

V.               Public Comments  

 

Mrs. Bloomfield noted the District has both A and B Middle School Field Hockey Teams so all students have an opportunity to play.   Mrs. Bloomfield noted she had been contacted by a parent who has a student on the B Team and the parent stated that a number of students from the A team were transferred to the B Team and her daughter did not get a chance to play.  Mr. Chamberlin will investigate.

 

Diane LaChance, community member, noted as a parent of a home schooled child, she was pleased with Steve Chamberlin and Dan Meserve’s kindness and professionalism when her son wished to play on the Hopkinton Middle/High School Golf Team.  Ms. LaChance also stated she had heard that the School Board planned on holding a presentation on how to understand the budget.

 

Mrs. Bloomfield noted that Michelle Clark, Business Administrator, will be meeting with the Budget Committee to explain the District’s format and help the Budget Committee understand the District’s Budget.

 

VI.              Staff Reports/Presentations

 

1.      Principals Reports

 

Dr. Blake noted that Michael Bessette, Principal, Maple Street School, is unable to be in attendance this evening, but his report is included in the packet.

 

Mr. Donahue asked if staff is being trained in CPR by certified teachers.  Dr. Blake responded yes.

 

Mr. Rowe asked if there is annual training on the AED devices.  Dr. Blake noted there is annual AED Training.

 

 

Hopkinton School Board Minutes 2007-2008                      1758

 

Mrs. Bloomfield stated that Fran Burdette’s presentation on the Maple Street School Planning Room at the last School Board meeting was excellent. She noted that Ms. Burdette informed the Board that instituting a Planning Room results in fewer discipline referrals, fewer out of school suspensions and fewer special education referrals.  Mrs. Bloomfield requested a follow up on the above statement at the end of the school year.

 

Bill Carozza, Principal, Harold Martin School, reported that teachers are in the process of developing their 2008-2009 budgets and he is encouraging them to think outside the box.

 

Mrs. Fuller noted that the back to back early release days worked well at the middle/high school and asked how they worked at the elementary schools.

 

Mr. Carozza noted the back to back early release days worked well for staff, but there were issues for Kindergarten.  Mr. Carozza noted that in February he will likely flip morning and afternoon Kindergarten.

 

Mr. Donahue noted he will reiterate his mantra on the budget that when looking at new initiatives, look at making teaching better.  Mr. Donahue noted there are two facets:  1. Quality of Education and 2.  Efficiency and cost effectiveness.

 

Mr. Rowe asked how the new Harold Martin School student drop off practice is working and asked what the impact will be on the practice in the winter when there is snow and snow banks.

 

Mr. Donahue noted he has experience with the Harold Martin School drop off practice and noted the drop off practice works great.  Mr. Donahue asked how the pick up practice works.  Mr. Carozza noted the pick up practice is safe.  Mr. Donahue requested the process for pick up for Harold Martin School be looked at.

 

Mrs. Bloomfield asked about the Child Study.  Mr. Carozza noted that a system is being set up to review every child in the building with the classroom teacher,  special education teachers, reading teachers, Valerie Aubry, Director of Student Services and himself.

 

Mr. Rowe asked how the Harold Martin School HVAC System was working.  Mr. Carozza noted the contractor is working very hard to correct a few issues with the HVAC System.

 

Hopkinton School Board Minutes 2007-2008                      1759

 

Steve Chamberlin, Principal, Hopkinton Middle/High School, reported that Homecoming was again wonderful.  Mr. Chamberlin reported that the early release days were very successful at the middle/high school.

 

Mr. Rowe asked how the surveillance cameras were working.  Mr. Chamberlin noted they are functioning and provide good views of the parking lots, etc.

 

Mr. Luneau asked what is My Voice Data.  Mr. Chamberlin reported My Voice Data surveys 140 schools and measures eight conditions about belonging.

 

Mr. Rowe asked if My Voice Data concept is applicable to Maple Street School or Harold Martin School.  Dr. Blake noted that My Voice Data has been expanded to include grades 3-6 this year.

 

Mr. Rowe complemented Mr. Brandt on his partnership with the Villager Newspaper where Mr. Brandt’s class will produce a full color page with articles and photos monthly.  Mr. Rowe encourages other teachers to look at other partnerships within our and surrounding communities.

 

Mrs. Bloomfield asked how many students attend the Concord Regional School.  Mr. Chamberlin noted approximately 15.

 

2.      Quebec Trip

 

The Board discussed the trip to Quebec, Canada May 28, 2008 through May 31, 2008.  Mrs. Bloomfield noted the cost of  $500 for the trip seems high.  Mr. Chamberlin noted that the middle/high school has scholarships available.  Mr. Chamberlin stated we make sure every student that wants to participate in the trip, does.

 

Mr. Rowe asked if the trip to Quebec might be a project that the Hopkinton Public School Foundation would want to embrace on a broader community level to provide funds.

          

3.    Superintendent’s Report

 

Dr. Blake shared with the Board the “No Idling” signs that will be placed outside all District Buildings and noted the District is working with the Greener Hopkinton Movement to increase recycling in all buildings.

 

Hopkinton School Board Minutes 2007-2008                      1760

 

 

Dr. Blake reported he attended the Commissioner’s meeting where all Superintendent’s meet with the Commissioner and discuss a variety of issues.   Dr. Blake noted that House Bill No. 556 which is in effect this year requires Emergency Response Plans which is based on and conforms to the Incident Command System and National Incident Management System. In order to be in compliance with House Bill No. 556, on line courses and training needs to take place.  Also discussed were works by Russ Quaglia, Quaglia Institute for Student Aspirations, and the Department of Education partnership surrounding the Follow the Child Initiative that is the focal point for this year.  Dr. Blake stated that the middle/high school, Maple Street School and District staff will participate this year in the My Voice Data Survey.

 

Curriculum Council will look at some of the competencies and also writing this year in the District.

 

The Board requested a meeting be scheduled with the Budget Committee to explain and help the Budget Committee understand the Hopkinton School District budget.

 

a.         Enrollment October 1

 

Dr. Blake shared with the Board the October 1st PK-12 school enrollment. 

 

Mr. Rowe noted the enrollment increase in the middle/high school is contradictory to research.

 

b.        Annual School District Meeting Date

 

Dr. Blake noted that Saturday, March 8, 2008 is the scheduled date for the Annual School District Meeting.

 

VII.     Comments from Hopkinton School Board 

 

Mr. Donahue attended the 7th grade Environment Camp and noted the great sense of camaraderie.  Mr. Donahue noted kudos to Bob Woolner, Jen Bourgelais and Sue Roberts.

 

Mrs. Bloomfield read an email from Tom Congoran suggesting the School Board and Selectmen present the United States Marine Band with a memento.  Mrs. Bloomfield reported that Governor Lynch will present a proclamation to the United States Marine Band that day.  Mrs. Bloomfield noted that the United States Marine Band cannot accept anything at the concert. 

 

Hopkinton School Board Minutes 2007-2008                      1761

 

 

Mrs. Bloomfield reported that she had attended the Taxpayers Association Meeting last week.  Mrs. Bloomfield noted that Ned Naile spoke on the Right to Know Law.   

 

The Board discussed downloading the Board Meeting on the web. 

 

Mrs. Bloomfield noted she would appreciate tours of the buildings.  Mrs. Fuller suggested holding Board meetings in different buildings and touring the buildings prior to the Board meeting.

 

VIII.    Items for Board Discussion - None

 

IX.      Public Comments 

 

          Merle Dustin, Community Member, noted she was surprised to read in the paper the effect of the school lunch increase. 

 

Sam Delgado, Community Member, noted his son was upset with the lunch prices.  Mr. Delgado assumed the lunch prices increased because the lunch program was losing money.    Mr. Delgado suggested a welcome packet from town and school be provided to new families  to help with the transition into the community.  Mr. Delgado asked  about the District’s Preschool Program.  Mr. Donahue noted that the Preschool Program provides a service for students with special needs that are identified from 3 years old up.  Mr. Donahue noted that the Preschool Program is then opened up to additional students to guarantee interaction with non special needs students.  Mr. Donahue stated the Hopkinton School District really does not have a Preschool Program but a Special Education Preschool Program.

 

Mr. Delgado noted that early release days for Kindergarten are painful.

 

Diane LaChance, Community Member, asked what the deficit was last year for food service.  Michelle Clark, Business Administrator stated she would call her tomorrow with the amount.

 

Ms. LaChance reported that some school districts use a debit card system to pay for lunches.  She noted that it might be helpful to students who get subsidized lunches.

 

 

Hopkinton School Board Minutes 2007-2008                      1762

 

 

X.      Action Item

 

           A.  Manifests

 

A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve 2007-2008 Manifest No. 25-28 for $588,479.99.   The motion was unanimously approved.

 

            B.   REPAIR AND MAINTENANCE TRUST

 

           A motion was made by Mr. Donahue and seconded by Mr. Rowe to authorize the withdrawal of $7,279.00 from the Repair and Maintenance Trust for a three-door refrigerator and an auto-scrubber for Hopkinton Middle/High School. David Luneau, Yes; Kim Fuller, Yes; Marshall Rowe, Yes; Joy Bloomfield, Yes; Larry Donahue, No.

 

C.    QUEBEC TRIP

 

A motion was made by Mr. Donahue and seconded by Mr. Rowe to approve the Quebec City, Canada Trip, May 28, 2008 through May 31, 2008.  The motion was unanimously approved.

 

D.     PERSONNEL

 

1.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Jen Drouin, Behavioral Assistant, Hopkinton Middle/High School for the 2007-2008 school year. The motion was unanimously approved.

2.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Dave Hughes, Varsity Girls Basketball Coach, for the 2007-2008 school year.  The motion was unanimously approved.

3.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Steve Babson, JV Girls Basketball Coach, for the 2007-2008 school year.  The motion was unanimously approved.

4.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Dave Chase, Varsity Boys Basketball Coach, for the 2007-2008 school year. The motion was unanimously approved.

 

 

                                 Hopkinton School Board Minutes 2007-2008                      1763

 

 

5.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Todd Clark, JV Boys Basketball Coach, for the 2007-2008 school year.  The motion was unanimously approved.

6.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Nicole Fournier, Varsity Spirit Coach, for the 2007-2008 school year.  The motion was unanimously approved.

7.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Rob Nadeau, Nordic Ski Coach, for the 2007-2008 school year.  The motion was unanimously approved.

8.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Mary Harb, Assistant Nordic Ski Coach, for the 2007-2008 school year.   The motion was unanimously approved.

9.      A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Scott Zipke, Alpine Ski Coach, for the 2007-2008 school year.  The motion was unanimously approved.

10.  A motion was made by Mr. Donahue and seconded by Mr. Luneau to approve the Superintendent’s nomination of Scott Zipke, .5 Ski Jumping Coach, for the 2007-2008 school year.  The motion was unanimously approved.

 

XI        Non-Public Session (RSA 91-A:3, II (a)(c))

 

           A motion was made by Mr. Rowe and seconded by Mr. Luneau to enter non-public session in accordance with RSA91:A-3 at  8:30 p.m.   The Board by voice vote unanimously approved the motion.   Marshall Rowe, Yes; David Luneau, Yes; Kim Fuller, Yes; Larry Donahue, Yes; Joy Bloomfield, Yes.

 

XII.      ADJOURNMENT

 

 A motion was made by  Mr. Rowe and seconded by  Mrs. Fuller to adjourn at 9:17 p.m.    

                                             

Respectfully submitted,

 

 

Brian J. Blake

Hopkinton School Board Clerk

 

 

Hopkinton School Board Minutes 2007-2008                                            1764

 

#408

 

 

 

 

HOPKINTON SCHOOL DISTRICT

SCHOOL ADMINISTRATIVE UNIT #66

204 MAPLE STREET

CONTOOCOOK, NH   03229

  MINUTES

Hopkinton School Board Meeting 

Tuesday, October 16, 2007

6:30 p.m.

 

Present:  School Board Members:   Joy Bloomfield, Larry Donahue, Kim Fuller, and David Luneau; Max Lanocha, Student Representative to the Board;  Brian Blake, Superintendent; Bill Carozza, Principal, Harold Martin School.

 

 I.        CALL TO ORDER: The meeting of the Hopkinton School Board was called to order at 6:30 p.m. by Chair, Joy Bloomfield.

 

            After the Call to Order, everyone stood for the Pledge of Allegiance.   

 

III.              Additions to or Deletions from Agenda    

 

Addition:  Action Item:  D.   Personnel: Recommend the Hopkinton School Board approve the Superintendent’s nomination of Nancy Comai, Part-Time Data Specialist (20 Hours per Week).

 

III.       Correspondence 

          

1.      Proposed NHSBA 2008 Resolutions

2.      Clarification from Michelle Clark, Business Administrator on the replacement of the refrigerator

3.      Thank you note to Arthur Bonaceto

4.      Memorandum from the Hopkinton Selectmen

       

        THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED AT THE FOLLOWING MEETING NOVEMBER 6, 2007.

 

              Hopkinton School Board Minutes 2007-2008                      1765

 

 

VI.             Approval of Minutes

         

A motion was made by Mr. Donahue and seconded by Mrs. Fuller to approve the October 2, 2007 minutes.   The motion was unanimously approved.

 

VII.           Public Comments   - None

 

VII.            Staff Reports/Presentations

 

1.      Monthly Financial Report

 

Dr. Blake reported that the September 2007 Monthly Financial Report notes that revenues at this point are as expected.  He stated there are no anomalies to report.

 

2.      2007-2008 Tuition Rates

 

The Board discussed the 2007-2008 Tuition Rates in regard to non-resident students.

 

3.      Treasurer’s Report

 

Arnold Coda, School District Treasurer, had prepared a report which was included in the Board packet.  After highlighting certain areas in his report, he responded to questions.

 

Mr. Coda noted that he felt there is a market for an Adult Education Program.  Mrs. Bloomfield stated the District did offer an Adult Education Program for approximately three or four years and there was not a great deal of support for an Adult Education Program.

 

After discussing purchases made in May and June, Mr. Donahue suggested at a future meeting the Board discuss a policy on criteria for expenses.

 

Mr. Coda reported that the Hopkinton School District Treasurer’s Report was used as an example at the School Treasurer’s Workshop.  He noted kudos to Michelle Clark, Business Administrator.

                   

 

                              Hopkinton School Board Minutes 2007-2008                      1766

 

 

 

4.      Harold Martin School Positive Behavioral Support

 

Bill Carozza, Principal, Holly Patterson, Behavioral Specialist and Jackie Kleiner, Guidance Counselor, shared a PowerPoint presentation on Harold Martin School’s Positive Behavioral Support Program which included the 3 B’s, (Be Respectful, Be Responsible and Be Safe),  Second Step, 1,2,3 MAGIC, and Recess Guidelines.

 

Mr. Donahue stated that as a Board, the Board needs to be more disciplined concerning questions and answers from the public.  There is an appropriate venue for questions.  This is a working meeting and we need to stay focused.

 

VII.     Comments from Hopkinton School Board 

 

Mr. Donahue reiterated that as a Board, the Board needs to have discipline as to what the purpose is of the Public Comment section.

 

Mr. Donahue noted that at the October 2, 2007 Board meeting, the Board discussed when the recordings of the Board meetings would be posted on the District’s website.  Mr. Donahue stated that the technology staff is extremely busy with the X2 conversion and his direction to the Superintendent was not to take people off critical projects or add to their burden to post the recordings of the Board meetings on the District’s website.  Mr. Donahue also noted that the Board needs to have a discussion regarding the posting of the recorded Board meetings on our website to ensure that parts of the meetings cannot be taken out of context.  Mr. Donahue stated there are two solutions:  People can come to the SAU office to listen to the recordings or the District needs to obtain streamer ability that includes digital rights management.

 

Mrs. Bloomfield reported on the Budget Committee Meeting.  Dr. Blake noted the Budget Committee would like the un-audited June Monthly Financial Report which will not be produced until after the audit.  After Board discussion, Mr. Donahue recommended that if it does not take someone from other tasks, has been produced, involves minimal time, and has a large watermark stating “draft un-audited” that the un-audited June Monthly Financial Report be shared with the Budget Committee. Mrs. Bloomfield noted that Michelle Clark and Brian Blake will be meeting with the Budget Committee on Wednesday, October 24th, to explain the School District’s financial documents and how to read them.

 

Mrs. Bloomfield informed the Board that Michael Alberici has worked extremely hard on the Marine Band Concert and did a wonderful job.  Mrs. Bloomfield gave kudos to Michael Alberici for all his hard work.

 

Hopkinton School Board Minutes 2007-2008                                        1767

 

VIII.    Items for Board Discussion  

 

1.      Tobacco Products Ban Policy

 

The Board discussed the Tobacco Products Ban Policy and it was the consensus of the Board to table the Tobacco Products Ban and return the Tobacco Products Ban Policy to the Policy Committee.

 

2.      Advanced College Placement Policy

 

The Board discussed the Advanced College Placement Policy and it was the consensus of the Board to table the Advanced College Placement Policy and return the Advanced College Placement Policy to the Policy Committee

 

3.      Placement, Promotion and Retention of Students Policy

 

The Board discussed the Placement, Promotion and Retention of Students Policy.

 

4.      Evaluation of Instructional Programs Policy

 

The Board discussed the Evaluation of Instructional Programs Policy.

 

5.      Assessment Policy

 

The Board discussed the Assessment Policy.

 

6.      Change of School or Assignment Policy

 

The Board discussed the Change of School or Assignment Policy.

 

7.      Student Conduct, Discipline and Due Process Policy

 

The Board discussed the Student Conduct, Discipline and Due Process Policy.

 

8.      First Aid and Emergency Medical Care Policy

 

The Board discussed the First Aid and Emergency Medical Care Policy.

         

 

           Hopkinton School Board Minutes 2007-2008                                        1768

 

 

IX.      Public Comments  

 

          Sam Delgado, Community Member, noted he was going over the paperwork he received from Michelle Clark and had questions regarding Food Service Revenues, and last year’s Food Service deficit.

          

          Mr. Delgado asked if the Board follows Roberts Rule of Order.  Mr. Donahue noted the Board does not follow Roberts Rule of Order.  The Board meetings are similar to the Annual School District meeting; it is at the discretion of the Chair.

 

X.      Action Item

 

           A.  Manifests

 

A motion was made by Mrs. Fuller and seconded by Mr. Donahue to approve 2007-2008 Manifest No. 29-32 for $550,701.57.   The motion was unanimously approved.

 

            B.   REPAIR AND MAINTENANCE TRUST

 

           A motion was made by Mrs. Fuller and seconded by Mr. Donahue to authorize the withdrawal of $9,845.00 from the Repair and Maintenance Trust for the replacement of the auditorium curtains at Hopkinton Middle/High School.  The motion was unanimously approved.

 

C.    2007-2008 Tuition Rates

 

A motion was made by Mrs. Fuller and seconded by Mr. Luneau to table the 2007-2008 Tuition Rates.

 

Kindergarten                        $  6,820.50    

Elementary                           $13,641.00

Middle School                      $13,800.22

High School                         $13,714.66

 

E.     PERSONNEL

 

Recommend the Hopkinton School Board approve the Superintendent’s nomination of Nancy Comai, Part-Time Data Specialist (20 Hours per Week).  The motion was unanimously approved.

 

 

Hopkinton School Board Minutes 2007-2008                                            1769

 

 XII.      ADJOURNMENT

 

 A motion was made by Mr. Donahue and seconded by Mrs. Fuller to adjourn at 8:45 p.m.    

                                             

Respectfully submitted,

 

 

 

 

Brian J. Blake

Hopkinton School Board Clerk

 

 

    Hopkinton School Board Minutes 2007-2008                                        1770