September 1, 2009


Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

September 1, 2009

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Kim Fuller, Louis Josephson, Larry Donahue (arrived late), Student Representatives: Emma Brown and Noah Meister

Administration: Superintendent: Steven Chamberlin; Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone, Principals: Michael Bessette, William Carozza, Christopher Sousa, Assistant Principal: Christopher Kelley

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

School Board Chairman, David Luneau, called the meeting to order at 6:30pm. Jean Eaton, Administrative Assistant to the Superintendent, led the meeting in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

(Additions are underlined in the agenda)

 

Mr. Chamberlin stated that there are three additional action items, which are underlined on the revised agenda: number 17, 18, and 19.  Also, included are two proposed calendars for the special school district meeting, enrollment data, and two nomination packets

 

CORRESPONDENCE:

No additional correspondence.

APPROVAL OF MINUTES:

Motion to approve the August 18, 2009 minutes as amended was made by Mrs. Fuller, seconded by Ms. Durant, all in favor, minutes carry.

Minutes to be amended as follows: Under IN ATTENDANCE, please indicate Mr. Josephson was on vacation/unavailable for this meeting.

PUBLIC COMMENT (1):

No public comment.

 

ACTION ITEM (Part 1)

Recommend the Hopkinton School Board ratify the Collective Bargaining Agreement between the Hopkinton School District and Hopkinton Educational Association (HEA) for the period of approval at the Special School District Meeting until midnight, June 30, 2011.

(Note: After voting, the members of the school board, co-presidents of HEA, and members of the HEA Negotiation Team will sign the agreement.)

Mr. Luneau stated that this CBA has been ratified by the HEA and this is the opportunity for the board to take action.  Mr. Luneau asked the board members if they felt ready to act on this tonight.

Motion was made by Mrs. Fuller, seconded by Ms. Durant, motion

carries, not opposed, none abstaining, all in favor (Mr. Donahue not

present to vote).

 

Mr. Chamberlin invited members of the Board and members of the Negotiating Team and HEA Leadership to the signing table.

During this time, at Mr. Luneau’ s request, Mr. Chamberlin gave a high level flyover to the public.

Mr. Chamberlin stated that this agreement is the result of hard work from both parties.  Mr. Chamberlin believes this is an excellent contract that both sides can be proud of.  It supports the balance during this difficult economic time by increasing teachers’ time, tools, and training, and not having a percent increase to the base over the next two years.  Mr. Chamberlin is very appreciative to the Board, Michelle Clark, and members of the HEA and the Negotiating Team.

Mr. Donahue arrived during the signing.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD:

Mr. Luneau stated that he, too, believes in this contract very much.  He echoed Mr. Chamberlin in thanking all members of the HEA and in particular the Leadership and Negotiating Team for their cooperation and support.

Ms. Durant congratulated everyone around the table and members of the public who were so instrumental in making the first day of school a “thumbs up.”  Ms. Durant stated that her children (and she heard that other children) came home saying they had a great day (8 out of 10, 9 out of 10, 10 out of 10), which is wonderful to hear. She wanted everyone to know that at the breakfast and while sitting in the auditorium she got the feeling that everyone was ready to start the year with enthusiasm and excitement, and she appreciates this as a parent and a board member.

Mr. Donahue thanked everyone who worked so hard on negotiations.  He expressed his regrets missing the kick-off yesterday – he heard great reports about the morning.

Mr. Josephson thanked everyone for a great start to the new school year, which he also heard from his children.  He was not part of the negotiating team, but his understanding of the contract is that it is a good contract that everyone should be as pleased as they can be at this point.  He believes this contract balances the needs of the entire community.  He will go forward and talk to fellow community members advocating that this contract is in the best interest of everyone.

Mrs. Fuller thanked Michelle Clark and Steve Chamberlin for their help during negotiations – they were invaluable.   She also thanked the Negotiating Team – they were a pleasure to work with.  Mrs. Fuller complimented the superintendent on his opening remarks yesterday – they were outstanding; the enthusiasm he portrayed was uplifting.

Mr. Brandt, HEA Co-president, stated that he was leaving (graciously) the meeting, but wanted to say thank you for a successful contract.  He is looking forward to bringing it to the town.

ADMINISTRATORS REPORTS:

William Carozza, Principal, Harold Martin School, stated that the goal of the first day of school is to have a little fun and to leave an impression on the little guys that the teachers are there to help them and support them. One of his great pleasures is when he hears (as he heard today at the “Boo Hoo” breakfast) from parents that they are moving to Hopkinton because of the schools. A band performed this afternoon for the students: The Long Tailed Monkeys. Mr. Carozza stated that it was wonderful and fun; it was a great first day!

Mr. Donahue asked about the MPR floor. Mr. Chamberlin stated that it would be discussed during the nonpublic session. Ms. Durant asked if the preschool numbers looked pretty solid right now at twenty. Mr. Carozza stated that so far they are in good shape.  Mr. Luneau asked how the average class size compared to the end of last year and are they OK for the grade level. Mr. Carozza stated that they are OK, but the first grade is higher than expected, as they have eighteen new first graders.

Ms. Durant stated that the walkway looks beautiful. She asked if there are any volunteers to help with the landscaping. Mr. Carozza stated that what he is looking for is money first. The big issue is that they need new topsoil, especially toward the back. He is hoping to get grants. Mr. Carozza will present a full plan on the ball field mentioned.

Michael Bessette, Principal, Maple Street School, stated that they had a great day today at Maple Street School. The staff was absolutely thrilled to have the kids come back. They carried on the tradition from last year; the students clapped in the fourth graders. He was able to go into classrooms and speak to students about character, citizenship, and being role models. He stated it was great to have active eager students. He is grateful to the parents for getting the students excited and ready to come back to school.

He stated that the staff was busy yesterday setting goals and training.  They were looking at bystanders and what they can do to stop bullying and harassing language.  They also spent time training on the AED (Automatic External Defibrillator).  He wanted to mention that the new web site is an incredible new tool for the school.  Mr. Bessette is looking forward to a fabulous year.

Mr. Josephson asked if the report card team included parents.  Mr. Bessette stated yes.  Mr. Bessette stated that they were piloting the report card for the current school year; he is going to solicit feedback from parents, teachers, and students.

Christopher Sousa, Principal, Hopkinton Middle High School, stated that it has been a fantastic summer and he wants to thank everyone who stopped by to say hello and welcome him to Hopkinton Middle High School.  He has had a productive/busy summer and he could not have done it without the help from the people around the table, especially Chris Kelley who has done a wonderful job supporting him.

It was a great start to the school year.  The staff breakfast was fantastic.  The school was full of enthusiasm – from Steve’s opening speech to the interaction with staff. The first day of school went smoothly; heard some great comments from the staff. He and Mr. Kelley went around and spoke to students in classrooms. They ended the day with a wonderful assembly; a DJ specializing in entertainment – the kids had a great time.

Mr. Sousa stated that the German Exchange students were here. They presented the school with a book from their hometown and a wax seal (the book was passed around for everyone to see).

Mr. Olson was in the audience and introduced the two German Exchange chaperones from Lindau Germany, Peter and Ursula Sauter (Ursula is the mayor of the town).  There are 16 students here: 8 girls and 8 boys (everyone is getting along quite well).  On Friday, they will be traveling to Boston. The chaperones thanked the school for all the support they have received and for everything everyone has done for them.

Mr. Luneau thanked the German chaperones for coming tonight. He stated that this is one of the very big things that makes Hopkinton so special; the relationship with your town, your community, and your families. Having the exchange and students each year has served as a model for our world language program. He thanked them for being such a big part of education in Hopkinton and for spending time with us tonight.

Mr. Luneau officially welcomed Mr. Sousa to the District formally. He thanked him for a great kick off to the school year.

Emma Brown, Student Representative, stated that her first day of school went very well.  She will talk to Mr. Sousa about the assembly this week at school.

Larry Donahue comment about the school being so welcoming this summer; the passion is there and everyone sees it.

Mr. Luneau stated that in the past there have been questions on how we resurface the gym floor.  Mr. Kelley stated that the floor was done internally.  In his opinion, it is the best it has looked in five years.  He thanked the custodial staff on more than one occasion for doing a great job.  He feels that the custodians took more time to sand it down and to make sure the process was done correctly.  Charlie Webb is already thinking about how to improve it next year.

Matthew Stone, Director of Technology, stated that the technology department has been in full speed all summer; it is their busiest time of the year. He thanked everyone in his department for all of their hard work; it has been the best start of school, technology wise, in many years. They have worked closely with the student services department deploying new technology acquired through the ARRA Grant, as well as the standard based report cards for Maple Street School and Harold Martin School. He thanked the District administrators for their help in getting the new web site content posted. He also noted that they’re currently fully staffed thanks to the hiring of Jenifer Dexter, technology integrator at Maple Street School.

Mr. Luneau stated that it was one of the biggest summers for introduction of technology in the District. He is pleased to see that some of the ARRA funding is going towards technology.  He believes that the direction where we look to use technology ties in well with the ratified teachers’ contract.

Mr. Luneau asked if we have sent out a news release regarding our new web site.  Mr. Chamberlin stated that we will look at sending out an official release.

Michelle Clark, Business Administrator, stated that the gym floor is innovation among our staff during a time of budget constraints. Ms. Clark thanked Charlie Webb and the custodial staff for doing a great job. She also thanked Laurie Nadeau and the SAU staff for all of their help, as it has been a challenging summer. Ms. Clark explained the budget adjustment to the board members, as it relates to providing transportation (small bus) for a couple of field trips. Ms. Clark spoke about the MS-25 and the DOE-25 (state financial reporting for 08-09). Ms. Clark stated that the June financials indicate $387,389 (not audited) will be returned to reduce the tax rate. The auditors will be here on Thursday, September 3; she does not expect any changes, but this number could possibly change.

Mr. Josephson asked where the excess came from. Ms. Clark stated the supplies and new equipment lines were frozen, as well as unused tuition, workshop funds, special education, vocational tuition, and transportation (budgeted for a higher rate of gas). Once the audit report is final, there will be a detailed breakdown available.

Mr. Luneau asked how did this $387,389 compare to what was anticipated back in March. Ms. Clark stated that the financials have indicated $400,000 for the last few months.

Ms. Durant asked Ms. Clark about the large variance under federal sources. Ms. Clark stated that it is Medicaid. When the budget for 08-09 was created, they lessened the Medicaid revenue, because they heard that Medicaid was going to change and they were not going to get reimbursement on transportation and other items. This did not happen as anticipated. Ms. Durant stated that this is a big piece of the $387,389.

Steven Chamberlin, Superintendent, stated that the energy to the start to the new school year in all three schools is extraordinary; it has been a great start.

Mr. Josephson asked Mr. Chamberlin to explain what a power standard is. The competency language is guided by the state rules and competencies are linked to graduation requirements, they are the essential element of our curriculum at all grade levels.

Mr. Donahue asked Mr. Chamberlin regarding his discussion with Attorney Christina. Mr. Chamberlin stated that the HESS contract has no increased value. The statue requires that all cost items be brought to the legislative body. What we know for sure is that there is no harm going to the budget committee and the town. Mr. Luneau stated that the voters need to consider multi year contracts. Mr. Chamberlin stated that we want to be transparent and it is in the best interest of the community to bring this contract to the voters.

Mrs. Fuller stated that if the budget committee declines a special meeting, we can still hold one. Mrs. Fullers mentioned that next Wednesday is the budget committee meeting – please come if you have the opportunity.

Mr. Chamberlin explained how we were dealing with H1N1. The state has been extraordinary in supporting, and communicating with, the districts. One of the themes from the communication is that this is the flu – so take precautions. He will be sending a letter home on Tuesday to the entire district regarding hand washing, temperatures, and keeping students home when they are sick; the goal is to reduce the spread. We have Kleenex and hand sanitizer throughout the school and we have hung laminated posters in each building. We want to make sure we take care of our faculty as well as our students. We are also tracking our absences with the state.

Hopkinton Middle High School is a POD for the state. Mr. Sousa and Mr. Chamberlin have spoken to Chief Schaefer and Lieutenant Pecora. The POD will only be open if there is a mass immunization by the state. Nothing has been confirmed at this point.

Mr. Josephson asked about the authority/discretion of the school if a child comes into school and, at 9:00am, the child is coughing and does not look well. What is the school’s ability to call the parent and say that the child should go home?  Mr. Chamberlin stated that the temperature is the easiest, with a temperature we call (specific non judgment) and administrator’s work with nurses if a student is not being educated. There is a defined policy and as well as relationships working with parents and families.

Ms. Durant asked what information was going to be put on the web site right away. What is the threshold/balance in communicating with parents and at what point do we send out information. Mr. Chamberlin stated that we will have a folder for H1N1 and his letter will be posted soon. We will work with the state on this, as they have a lot more history on when to get the correct amount of information out at the right time.

Mr. Chamberlin spoke about the opening day enrollment. He stated that enrollment on opening day was 999; last year we were 975 on October 1. We will update enrollment again on October 1, as well as regularly throughout the school year.

Ms. Durant asked about capacity.  Mr. Chamberlin stated that we were up to 1035 a few years ago; we are not at capacity – there is room.  Mrs. Fuller asked Mr. Chamberlin to find out what our capacity is.

Mr. Chamberlin stated that he has been here officially for two months. One of his immediate goals has been communication.  He has continued with his Sunday Blast and added agenda notes; he has learned an unbelievable amount and has enjoyed everything he is learning. Mr. Chamberlin is getting acquainted with the school boards association and his mentor Dennis Pope is there at a moment’s notice, which has been great for him.

Preparing for the special school district meeting and the budget hearing will be the next stage, along with budget preparation. We have worked hard having five board meetings this summer (three months of board meetings), and getting familiar with the board procedures. He is off to the dump (may bring a few staff members with him) to get information out to the community.  It has been an exciting time for him; he has enjoyed it and has a lot to learn.

Mrs. Fuller asked Mr. Chamberlin if anything was overwhelming to him. He stated that the challenge has been much wider, but he gets a lot of help from the extraordinary people in the central office and the district staff.

Mr. Donahue stated that he speaks for the board when saying that they are seeing the performance they have been looking for.

Ms. Durant stated for the board that they will help out in any way – please let them know. Mr. Chamberlin thanked the board for their support.

ITEMS FOR BOARD DISCUSSION:

Hopkinton School District Policy for determining a specific learning disability IHBAA [Second Reading]

After some discussion regarding the wording of the policy, Mr. Luneau suggested that Dr. Aubry and Mr. Chamberlin speak to the district attorney.  Mr. Chamberlin will be debriefed during nonpublic session.

Special School District Meeting

Mr. Chamberlin presented two meeting date options: October 5 and October 21, 2009. Mr. Chamberlin recommended option one: October 21, 2009. Mr. Chamberlin stated that we want to use our time to educate the community on the HEA and HESS ratified contracts. Mr. Donahue agrees that we need time to inform the community. Mr. Luneau stated that October 21 is a good balance; it provides headroom to inform the community to get information out in the newspapers, for multiple budget committee meetings, and board of selectmen meetings. Mr. Josephson stated that he has a conflict with this date. Mr. Chamberlin will take this date to the Budget Committee.

Additional Asian Studies Course

Mr. Chamberlin stated that the delay in the approval of this additional social studies section (.1) was to wait until enrollment was finalized.

PUBLIC COMMENT (2):

Mr. Hersey, community member, stated that he liked the new web site and was thankful for the minutes being posted in a timely manner.

Mr. Manseau, community member, asked if the special school district meeting is tied into the selectmen meeting to consider an easement regarding the Bohanan property.  Mr. Luneau did talk to Mr. Langwasser about working together to reduce the amount of resources; if they can work with us it would be great to go back to back. Mr. Luneau stated that right now the date is not firm. We still have some checking to do, but it will very likely be the date.  We will know more in a few days.

Mr. Manseau stated that he has an agenda for tonight’s meeting and was handed some other papers, but when Ms. Clark was speaking he did not have the information that was being discussed. Mr. Luneau stated that all information is available at the school district office.
Mr. Manseau asked about the floor situation (the multipurpose room) at Harold Martin School. Mr. Chamberlin stated that the floor is still under warranty and they are working with both vendors.  The floor will be discussed at a later meeting.

MATERIALS INCLUDED:

Collective Bargaining Agreement  (confidential)

Draft of policy for determining a specific learning disability

MS-25 (Email and traditional mail)

DOE-25 (Email and traditional mail)

Principal Reports (3)

Director of Technology Report

Draft minutes of the August 18, 2009 School Board Meeting

Budget Adjustment Form 2010-01

June Financial Report

Proposed Calendars for Special School District Meeting (2)

First day of school enrollment

Nomination Packets (2)

IMPORTANT DATES:

September 9 – Budget Committee Meeting, Hopkinton Town Hall, 6:30pm

September 15 – School Board Meeting, MSS, cafeteria, 6:30pm

 

ACTION ITEMS (Part II)

13. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Matt Krogman as an additional .1 Social Studies teacher, Hopkinton High School, 2009-2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

14.  Recommend the Hopkinton School Board Approve the Budget Adjustment Form 2010-01.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

15.  Recommend the Hopkinton School Board approve/sign the DOE-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

16.  Recommend the Hopkinton School Board approve/sign the MS-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

 

17. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Melaney Poole, Food Service, Hopkinton Middle and High Schools, 2009-2010 school year, effective September 14, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

18. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Jose Rene Chapa, Instructional Assistant, Hopkinton Middle School, 2009-2010 school year, effective September 2, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

19.  Recommend the Hopkinton School Board approve the Superintendent’s nomination of David Chase, Middle School Athletic Director, Hopkinton Middle School, 2009-2010 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

NONPUBLIC SESSION:

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Negotiations

At 8:45pm, Mr. Josephson made a motion, seconded by Ms. Durant, that the Board enter into nonpublic session in accordance with RSA 91-3:II (a) and (c) for discussion on negotiations and potentially the litigation, motion passed on a roll call vote: Ms. Durant (yes), Mrs. Fuller (yes), Mr. Josephson (yes), Mr. Luneau (yes), all in favor, not opposed.  (Mr. Donahue had to leave the meeting at this time.)

RETURN TO PUBLIC SESSION

At 9:15pm, a motion was made by Mrs. Fuller, seconded by Ms. Durant, to return to public session, motion passed, all in favor, not opposed.

Following a motion by Mrs. Fuller, seconded by Ms. Durant, the board voted to seal the minutes of the non-public session for one year, motion passed, all in favor, not opposed.

ADJOURNMENT

At 9:15pm, a motion to adjourn was made by Mrs. Fuller, seconded by Ms. Durant, motion passed, all in favor, not opposed.

Respectfully submitted, Jean Eaton

 

Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

September 1, 2009

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Kim Fuller, Louis Josephson, Larry Donahue (arrived late), Student Representatives: Emma Brown and Noah Meister

Administration: Superintendent: Steven Chamberlin; Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone, Principals: Michael Bessette, William Carozza, Christopher Sousa, Assistant Principal: Christopher Kelley

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

School Board Chairman, David Luneau, called the meeting to order at 6:30pm. Jean Eaton, Administrative Assistant to the Superintendent, led the meeting in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

(Additions are underlined in the agenda)

 

Mr. Chamberlin stated that there are three additional action items, which are underlined on the revised agenda: number 17, 18, and 19.  Also, included are two proposed calendars for the special school district meeting, enrollment data, and two nomination packets

 

CORRESPONDENCE:

No additional correspondence.

APPROVAL OF MINUTES:

Motion to approve the August 18, 2009 minutes as amended was made by Mrs. Fuller, seconded by Ms. Durant, all in favor, minutes carry.

Minutes to be amended as follows: Under IN ATTENDANCE, please indicate Mr. Josephson was on vacation/unavailable for this meeting.

PUBLIC COMMENT (1):

No public comment.

 

ACTION ITEM (Part 1)

Recommend the Hopkinton School Board ratify the Collective Bargaining Agreement between the Hopkinton School District and Hopkinton Educational Association (HEA) for the period of approval at the Special School District Meeting until midnight, June 30, 2011.

(Note: After voting, the members of the school board, co-presidents of HEA, and members of the HEA Negotiation Team will sign the agreement.)

Mr. Luneau stated that this CBA has been ratified by the HEA and this is the opportunity for the board to take action.  Mr. Luneau asked the board members if they felt ready to act on this tonight.

Motion was made by Mrs. Fuller, seconded by Ms. Durant, motion

carries, not opposed, none abstaining, all in favor (Mr. Donahue not

present to vote).

 

Mr. Chamberlin invited members of the Board and members of the Negotiating Team and HEA Leadership to the signing table.

During this time, at Mr. Luneau’ s request, Mr. Chamberlin gave a high level flyover to the public.

Mr. Chamberlin stated that this agreement is the result of hard work from both parties.  Mr. Chamberlin believes this is an excellent contract that both sides can be proud of.  It supports the balance during this difficult economic time by increasing teachers’ time, tools, and training, and not having a percent increase to the base over the next two years.  Mr. Chamberlin is very appreciative to the Board, Michelle Clark, and members of the HEA and the Negotiating Team.

Mr. Donahue arrived during the signing.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD:

Mr. Luneau stated that he, too, believes in this contract very much.  He echoed Mr. Chamberlin in thanking all members of the HEA and in particular the Leadership and Negotiating Team for their cooperation and support.

Ms. Durant congratulated everyone around the table and members of the public who were so instrumental in making the first day of school a “thumbs up.”  Ms. Durant stated that her children (and she heard that other children) came home saying they had a great day (8 out of 10, 9 out of 10, 10 out of 10), which is wonderful to hear. She wanted everyone to know that at the breakfast and while sitting in the auditorium she got the feeling that everyone was ready to start the year with enthusiasm and excitement, and she appreciates this as a parent and a board member.

Mr. Donahue thanked everyone who worked so hard on negotiations.  He expressed his regrets missing the kick-off yesterday – he heard great reports about the morning.

Mr. Josephson thanked everyone for a great start to the new school year, which he also heard from his children.  He was not part of the negotiating team, but his understanding of the contract is that it is a good contract that everyone should be as pleased as they can be at this point.  He believes this contract balances the needs of the entire community.  He will go forward and talk to fellow community members advocating that this contract is in the best interest of everyone.

Mrs. Fuller thanked Michelle Clark and Steve Chamberlin for their help during negotiations – they were invaluable.   She also thanked the Negotiating Team – they were a pleasure to work with.  Mrs. Fuller complimented the superintendent on his opening remarks yesterday – they were outstanding; the enthusiasm he portrayed was uplifting.

Mr. Brandt, HEA Co-president, stated that he was leaving (graciously) the meeting, but wanted to say thank you for a successful contract.  He is looking forward to bringing it to the town.

ADMINISTRATORS REPORTS:

William Carozza, Principal, Harold Martin School, stated that the goal of the first day of school is to have a little fun and to leave an impression on the little guys that the teachers are there to help them and support them. One of his great pleasures is when he hears (as he heard today at the “Boo Hoo” breakfast) from parents that they are moving to Hopkinton because of the schools. A band performed this afternoon for the students: The Long Tailed Monkeys. Mr. Carozza stated that it was wonderful and fun; it was a great first day!

Mr. Donahue asked about the MPR floor. Mr. Chamberlin stated that it would be discussed during the nonpublic session. Ms. Durant asked if the preschool numbers looked pretty solid right now at twenty. Mr. Carozza stated that so far they are in good shape.  Mr. Luneau asked how the average class size compared to the end of last year and are they OK for the grade level. Mr. Carozza stated that they are OK, but the first grade is higher than expected, as they have eighteen new first graders.

Ms. Durant stated that the walkway looks beautiful. She asked if there are any volunteers to help with the landscaping. Mr. Carozza stated that what he is looking for is money first. The big issue is that they need new topsoil, especially toward the back. He is hoping to get grants. Mr. Carozza will present a full plan on the ball field mentioned.

Michael Bessette, Principal, Maple Street School, stated that they had a great day today at Maple Street School. The staff was absolutely thrilled to have the kids come back. They carried on the tradition from last year; the students clapped in the fourth graders. He was able to go into classrooms and speak to students about character, citizenship, and being role models. He stated it was great to have active eager students. He is grateful to the parents for getting the students excited and ready to come back to school.

He stated that the staff was busy yesterday setting goals and training.  They were looking at bystanders and what they can do to stop bullying and harassing language.  They also spent time training on the AED (Automatic External Defibrillator).  He wanted to mention that the new web site is an incredible new tool for the school.  Mr. Bessette is looking forward to a fabulous year.

Mr. Josephson asked if the report card team included parents.  Mr. Bessette stated yes.  Mr. Bessette stated that they were piloting the report card for the current school year; he is going to solicit feedback from parents, teachers, and students.

Christopher Sousa, Principal, Hopkinton Middle High School, stated that it has been a fantastic summer and he wants to thank everyone who stopped by to say hello and welcome him to Hopkinton Middle High School.  He has had a productive/busy summer and he could not have done it without the help from the people around the table, especially Chris Kelley who has done a wonderful job supporting him.

It was a great start to the school year.  The staff breakfast was fantastic.  The school was full of enthusiasm – from Steve’s opening speech to the interaction with staff. The first day of school went smoothly; heard some great comments from the staff. He and Mr. Kelley went around and spoke to students in classrooms. They ended the day with a wonderful assembly; a DJ specializing in entertainment – the kids had a great time.

Mr. Sousa stated that the German Exchange students were here. They presented the school with a book from their hometown and a wax seal (the book was passed around for everyone to see).

Mr. Olson was in the audience and introduced the two German Exchange chaperones from Lindau Germany, Peter and Ursula Sauter (Ursula is the mayor of the town).  There are 16 students here: 8 girls and 8 boys (everyone is getting along quite well).  On Friday, they will be traveling to Boston. The chaperones thanked the school for all the support they have received and for everything everyone has done for them.

Mr. Luneau thanked the German chaperones for coming tonight. He stated that this is one of the very big things that makes Hopkinton so special; the relationship with your town, your community, and your families. Having the exchange and students each year has served as a model for our world language program. He thanked them for being such a big part of education in Hopkinton and for spending time with us tonight.

Mr. Luneau officially welcomed Mr. Sousa to the District formally. He thanked him for a great kick off to the school year.

Emma Brown, Student Representative, stated that her first day of school went very well.  She will talk to Mr. Sousa about the assembly this week at school.

Larry Donahue comment about the school being so welcoming this summer; the passion is there and everyone sees it.

Mr. Luneau stated that in the past there have been questions on how we resurface the gym floor.  Mr. Kelley stated that the floor was done internally.  In his opinion, it is the best it has looked in five years.  He thanked the custodial staff on more than one occasion for doing a great job.  He feels that the custodians took more time to sand it down and to make sure the process was done correctly.  Charlie Webb is already thinking about how to improve it next year.

Matthew Stone, Director of Technology, stated that the technology department has been in full speed all summer; it is their busiest time of the year. He thanked everyone in his department for all of their hard work; it has been the best start of school, technology wise, in many years. They have worked closely with the student services department deploying new technology acquired through the ARRA Grant, as well as the standard based report cards for Maple Street School and Harold Martin School. He thanked the District administrators for their help in getting the new web site content posted. He also noted that they’re currently fully staffed thanks to the hiring of Jenifer Dexter, technology integrator at Maple Street School.

Mr. Luneau stated that it was one of the biggest summers for introduction of technology in the District. He is pleased to see that some of the ARRA funding is going towards technology.  He believes that the direction where we look to use technology ties in well with the ratified teachers’ contract.

Mr. Luneau asked if we have sent out a news release regarding our new web site.  Mr. Chamberlin stated that we will look at sending out an official release.

Michelle Clark, Business Administrator, stated that the gym floor is innovation among our staff during a time of budget constraints. Ms. Clark thanked Charlie Webb and the custodial staff for doing a great job. She also thanked Laurie Nadeau and the SAU staff for all of their help, as it has been a challenging summer. Ms. Clark explained the budget adjustment to the board members, as it relates to providing transportation (small bus) for a couple of field trips. Ms. Clark spoke about the MS-25 and the DOE-25 (state financial reporting for 08-09). Ms. Clark stated that the June financials indicate $387,389 (not audited) will be returned to reduce the tax rate. The auditors will be here on Thursday, September 3; she does not expect any changes, but this number could possibly change.

Mr. Josephson asked where the excess came from. Ms. Clark stated the supplies and new equipment lines were frozen, as well as unused tuition, workshop funds, special education, vocational tuition, and transportation (budgeted for a higher rate of gas). Once the audit report is final, there will be a detailed breakdown available.

Mr. Luneau asked how did this $387,389 compare to what was anticipated back in March. Ms. Clark stated that the financials have indicated $400,000 for the last few months.

Ms. Durant asked Ms. Clark about the large variance under federal sources. Ms. Clark stated that it is Medicaid. When the budget for 08-09 was created, they lessened the Medicaid revenue, because they heard that Medicaid was going to change and they were not going to get reimbursement on transportation and other items. This did not happen as anticipated. Ms. Durant stated that this is a big piece of the $387,389.

Steven Chamberlin, Superintendent, stated that the energy to the start to the new school year in all three schools is extraordinary; it has been a great start.

Mr. Josephson asked Mr. Chamberlin to explain what a power standard is. The competency language is guided by the state rules and competencies are linked to graduation requirements, they are the essential element of our curriculum at all grade levels.

Mr. Donahue asked Mr. Chamberlin regarding his discussion with Attorney Christina. Mr. Chamberlin stated that the HESS contract has no increased value. The statue requires that all cost items be brought to the legislative body. What we know for sure is that there is no harm going to the budget committee and the town. Mr. Luneau stated that the voters need to consider multi year contracts. Mr. Chamberlin stated that we want to be transparent and it is in the best interest of the community to bring this contract to the voters.

Mrs. Fuller stated that if the budget committee declines a special meeting, we can still hold one. Mrs. Fullers mentioned that next Wednesday is the budget committee meeting – please come if you have the opportunity.

Mr. Chamberlin explained how we were dealing with H1N1. The state has been extraordinary in supporting, and communicating with, the districts. One of the themes from the communication is that this is the flu – so take precautions. He will be sending a letter home on Tuesday to the entire district regarding hand washing, temperatures, and keeping students home when they are sick; the goal is to reduce the spread. We have Kleenex and hand sanitizer throughout the school and we have hung laminated posters in each building. We want to make sure we take care of our faculty as well as our students. We are also tracking our absences with the state.

Hopkinton Middle High School is a POD for the state. Mr. Sousa and Mr. Chamberlin have spoken to Chief Schaefer and Lieutenant Pecora. The POD will only be open if there is a mass immunization by the state. Nothing has been confirmed at this point.

Mr. Josephson asked about the authority/discretion of the school if a child comes into school and, at 9:00am, the child is coughing and does not look well. What is the school’s ability to call the parent and say that the child should go home?  Mr. Chamberlin stated that the temperature is the easiest, with a temperature we call (specific non judgment) and administrator’s work with nurses if a student is not being educated. There is a defined policy and as well as relationships working with parents and families.

Ms. Durant asked what information was going to be put on the web site right away. What is the threshold/balance in communicating with parents and at what point do we send out information. Mr. Chamberlin stated that we will have a folder for H1N1 and his letter will be posted soon. We will work with the state on this, as they have a lot more history on when to get the correct amount of information out at the right time.

Mr. Chamberlin spoke about the opening day enrollment. He stated that enrollment on opening day was 999; last year we were 975 on October 1. We will update enrollment again on October 1, as well as regularly throughout the school year.

Ms. Durant asked about capacity.  Mr. Chamberlin stated that we were up to 1035 a few years ago; we are not at capacity – there is room.  Mrs. Fuller asked Mr. Chamberlin to find out what our capacity is.

Mr. Chamberlin stated that he has been here officially for two months. One of his immediate goals has been communication.  He has continued with his Sunday Blast and added agenda notes; he has learned an unbelievable amount and has enjoyed everything he is learning. Mr. Chamberlin is getting acquainted with the school boards association and his mentor Dennis Pope is there at a moment’s notice, which has been great for him.

Preparing for the special school district meeting and the budget hearing will be the next stage, along with budget preparation. We have worked hard having five board meetings this summer (three months of board meetings), and getting familiar with the board procedures. He is off to the dump (may bring a few staff members with him) to get information out to the community.  It has been an exciting time for him; he has enjoyed it and has a lot to learn.

Mrs. Fuller asked Mr. Chamberlin if anything was overwhelming to him. He stated that the challenge has been much wider, but he gets a lot of help from the extraordinary people in the central office and the district staff.

Mr. Donahue stated that he speaks for the board when saying that they are seeing the performance they have been looking for.

Ms. Durant stated for the board that they will help out in any way – please let them know. Mr. Chamberlin thanked the board for their support.

ITEMS FOR BOARD DISCUSSION:

Hopkinton School District Policy for determining a specific learning disability IHBAA [Second Reading]

After some discussion regarding the wording of the policy, Mr. Luneau suggested that Dr. Aubry and Mr. Chamberlin speak to the district attorney.  Mr. Chamberlin will be debriefed during nonpublic session.

Special School District Meeting

Mr. Chamberlin presented two meeting date options: October 5 and October 21, 2009. Mr. Chamberlin recommended option one: October 21, 2009. Mr. Chamberlin stated that we want to use our time to educate the community on the HEA and HESS ratified contracts. Mr. Donahue agrees that we need time to inform the community. Mr. Luneau stated that October 21 is a good balance; it provides headroom to inform the community to get information out in the newspapers, for multiple budget committee meetings, and board of selectmen meetings. Mr. Josephson stated that he has a conflict with this date. Mr. Chamberlin will take this date to the Budget Committee.

Additional Asian Studies Course

Mr. Chamberlin stated that the delay in the approval of this additional social studies section (.1) was to wait until enrollment was finalized.

PUBLIC COMMENT (2):

Mr. Hersey, community member, stated that he liked the new web site and was thankful for the minutes being posted in a timely manner.

Mr. Manseau, community member, asked if the special school district meeting is tied into the selectmen meeting to consider an easement regarding the Bohanan property.  Mr. Luneau did talk to Mr. Langwasser about working together to reduce the amount of resources; if they can work with us it would be great to go back to back. Mr. Luneau stated that right now the date is not firm. We still have some checking to do, but it will very likely be the date.  We will know more in a few days.

Mr. Manseau stated that he has an agenda for tonight’s meeting and was handed some other papers, but when Ms. Clark was speaking he did not have the information that was being discussed. Mr. Luneau stated that all information is available at the school district office.
Mr. Manseau asked about the floor situation (the multipurpose room) at Harold Martin School. Mr. Chamberlin stated that the floor is still under warranty and they are working with both vendors.  The floor will be discussed at a later meeting.

MATERIALS INCLUDED:

Collective Bargaining Agreement  (confidential)

Draft of policy for determining a specific learning disability

MS-25 (Email and traditional mail)

DOE-25 (Email and traditional mail)

Principal Reports (3)

Director of Technology Report

Draft minutes of the August 18, 2009 School Board Meeting

Budget Adjustment Form 2010-01

June Financial Report

Proposed Calendars for Special School District Meeting (2)

First day of school enrollment

Nomination Packets (2)

IMPORTANT DATES:

September 9 – Budget Committee Meeting, Hopkinton Town Hall, 6:30pm

September 15 – School Board Meeting, MSS, cafeteria, 6:30pm

 

ACTION ITEMS (Part II)

13. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Matt Krogman as an additional .1 Social Studies teacher, Hopkinton High School, 2009-2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

14.  Recommend the Hopkinton School Board Approve the Budget Adjustment Form 2010-01.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

15.  Recommend the Hopkinton School Board approve/sign the DOE-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

16.  Recommend the Hopkinton School Board approve/sign the MS-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

 

17. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Melaney Poole, Food Service, Hopkinton Middle and High Schools, 2009-2010 school year, effective September 14, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

18. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Jose Rene Chapa, Instructional Assistant, Hopkinton Middle School, 2009-2010 school year, effective September 2, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

19.  Recommend the Hopkinton School Board approve the Superintendent’s nomination of David Chase, Middle School Athletic Director, Hopkinton Middle School, 2009-2010 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

NONPUBLIC SESSION:

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Negotiations

At 8:45pm, Mr. Josephson made a motion, seconded by Ms. Durant, that the Board enter into nonpublic session in accordance with RSA 91-3:II (a) and (c) for discussion on negotiations and potentially the litigation, motion passed on a roll call vote: Ms. Durant (yes), Mrs. Fuller (yes), Mr. Josephson (yes), Mr. Luneau (yes), all in favor, not opposed.  (Mr. Donahue had to leave the meeting at this time.)

RETURN TO PUBLIC SESSION

At 9:15pm, a motion was made by Mrs. Fuller, seconded by Ms. Durant, to return to public session, motion passed, all in favor, not opposed.

Following a motion by Mrs. Fuller, seconded by Ms. Durant, the board voted to seal the minutes of the non-public session for one year, motion passed, all in favor, not opposed.

ADJOURNMENT

At 9:15pm, a motion to adjourn was made by Mrs. Fuller, seconded by Ms. Durant, motion passed, all in favor, not opposed.

Respectfully submitted, Jean Eaton

 

Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

September 1, 2009

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Kim Fuller, Louis Josephson, Larry Donahue (arrived late), Student Representatives: Emma Brown and Noah Meister

Administration: Superintendent: Steven Chamberlin; Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone, Principals: Michael Bessette, William Carozza, Christopher Sousa, Assistant Principal: Christopher Kelley

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

School Board Chairman, David Luneau, called the meeting to order at 6:30pm. Jean Eaton, Administrative Assistant to the Superintendent, led the meeting in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

(Additions are underlined in the agenda)

 

Mr. Chamberlin stated that there are three additional action items, which are underlined on the revised agenda: number 17, 18, and 19.  Also, included are two proposed calendars for the special school district meeting, enrollment data, and two nomination packets

 

CORRESPONDENCE:

No additional correspondence.

APPROVAL OF MINUTES:

Motion to approve the August 18, 2009 minutes as amended was made by Mrs. Fuller, seconded by Ms. Durant, all in favor, minutes carry.

Minutes to be amended as follows: Under IN ATTENDANCE, please indicate Mr. Josephson was on vacation/unavailable for this meeting.

PUBLIC COMMENT (1):

No public comment.

 

ACTION ITEM (Part 1)

Recommend the Hopkinton School Board ratify the Collective Bargaining Agreement between the Hopkinton School District and Hopkinton Educational Association (HEA) for the period of approval at the Special School District Meeting until midnight, June 30, 2011.

(Note: After voting, the members of the school board, co-presidents of HEA, and members of the HEA Negotiation Team will sign the agreement.)

Mr. Luneau stated that this CBA has been ratified by the HEA and this is the opportunity for the board to take action.  Mr. Luneau asked the board members if they felt ready to act on this tonight.

Motion was made by Mrs. Fuller, seconded by Ms. Durant, motion

carries, not opposed, none abstaining, all in favor (Mr. Donahue not

present to vote).

 

Mr. Chamberlin invited members of the Board and members of the Negotiating Team and HEA Leadership to the signing table.

During this time, at Mr. Luneau’ s request, Mr. Chamberlin gave a high level flyover to the public.

Mr. Chamberlin stated that this agreement is the result of hard work from both parties.  Mr. Chamberlin believes this is an excellent contract that both sides can be proud of.  It supports the balance during this difficult economic time by increasing teachers’ time, tools, and training, and not having a percent increase to the base over the next two years.  Mr. Chamberlin is very appreciative to the Board, Michelle Clark, and members of the HEA and the Negotiating Team.

Mr. Donahue arrived during the signing.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD:

Mr. Luneau stated that he, too, believes in this contract very much.  He echoed Mr. Chamberlin in thanking all members of the HEA and in particular the Leadership and Negotiating Team for their cooperation and support.

Ms. Durant congratulated everyone around the table and members of the public who were so instrumental in making the first day of school a “thumbs up.”  Ms. Durant stated that her children (and she heard that other children) came home saying they had a great day (8 out of 10, 9 out of 10, 10 out of 10), which is wonderful to hear. She wanted everyone to know that at the breakfast and while sitting in the auditorium she got the feeling that everyone was ready to start the year with enthusiasm and excitement, and she appreciates this as a parent and a board member.

Mr. Donahue thanked everyone who worked so hard on negotiations.  He expressed his regrets missing the kick-off yesterday – he heard great reports about the morning.

Mr. Josephson thanked everyone for a great start to the new school year, which he also heard from his children.  He was not part of the negotiating team, but his understanding of the contract is that it is a good contract that everyone should be as pleased as they can be at this point.  He believes this contract balances the needs of the entire community.  He will go forward and talk to fellow community members advocating that this contract is in the best interest of everyone.

Mrs. Fuller thanked Michelle Clark and Steve Chamberlin for their help during negotiations – they were invaluable.   She also thanked the Negotiating Team – they were a pleasure to work with.  Mrs. Fuller complimented the superintendent on his opening remarks yesterday – they were outstanding; the enthusiasm he portrayed was uplifting.

Mr. Brandt, HEA Co-president, stated that he was leaving (graciously) the meeting, but wanted to say thank you for a successful contract.  He is looking forward to bringing it to the town.

ADMINISTRATORS REPORTS:

William Carozza, Principal, Harold Martin School, stated that the goal of the first day of school is to have a little fun and to leave an impression on the little guys that the teachers are there to help them and support them. One of his great pleasures is when he hears (as he heard today at the “Boo Hoo” breakfast) from parents that they are moving to Hopkinton because of the schools. A band performed this afternoon for the students: The Long Tailed Monkeys. Mr. Carozza stated that it was wonderful and fun; it was a great first day!

Mr. Donahue asked about the MPR floor. Mr. Chamberlin stated that it would be discussed during the nonpublic session. Ms. Durant asked if the preschool numbers looked pretty solid right now at twenty. Mr. Carozza stated that so far they are in good shape.  Mr. Luneau asked how the average class size compared to the end of last year and are they OK for the grade level. Mr. Carozza stated that they are OK, but the first grade is higher than expected, as they have eighteen new first graders.

Ms. Durant stated that the walkway looks beautiful. She asked if there are any volunteers to help with the landscaping. Mr. Carozza stated that what he is looking for is money first. The big issue is that they need new topsoil, especially toward the back. He is hoping to get grants. Mr. Carozza will present a full plan on the ball field mentioned.

Michael Bessette, Principal, Maple Street School, stated that they had a great day today at Maple Street School. The staff was absolutely thrilled to have the kids come back. They carried on the tradition from last year; the students clapped in the fourth graders. He was able to go into classrooms and speak to students about character, citizenship, and being role models. He stated it was great to have active eager students. He is grateful to the parents for getting the students excited and ready to come back to school.

He stated that the staff was busy yesterday setting goals and training.  They were looking at bystanders and what they can do to stop bullying and harassing language.  They also spent time training on the AED (Automatic External Defibrillator).  He wanted to mention that the new web site is an incredible new tool for the school.  Mr. Bessette is looking forward to a fabulous year.

Mr. Josephson asked if the report card team included parents.  Mr. Bessette stated yes.  Mr. Bessette stated that they were piloting the report card for the current school year; he is going to solicit feedback from parents, teachers, and students.

Christopher Sousa, Principal, Hopkinton Middle High School, stated that it has been a fantastic summer and he wants to thank everyone who stopped by to say hello and welcome him to Hopkinton Middle High School.  He has had a productive/busy summer and he could not have done it without the help from the people around the table, especially Chris Kelley who has done a wonderful job supporting him.

It was a great start to the school year.  The staff breakfast was fantastic.  The school was full of enthusiasm – from Steve’s opening speech to the interaction with staff. The first day of school went smoothly; heard some great comments from the staff. He and Mr. Kelley went around and spoke to students in classrooms. They ended the day with a wonderful assembly; a DJ specializing in entertainment – the kids had a great time.

Mr. Sousa stated that the German Exchange students were here. They presented the school with a book from their hometown and a wax seal (the book was passed around for everyone to see).

Mr. Olson was in the audience and introduced the two German Exchange chaperones from Lindau Germany, Peter and Ursula Sauter (Ursula is the mayor of the town).  There are 16 students here: 8 girls and 8 boys (everyone is getting along quite well).  On Friday, they will be traveling to Boston. The chaperones thanked the school for all the support they have received and for everything everyone has done for them.

Mr. Luneau thanked the German chaperones for coming tonight. He stated that this is one of the very big things that makes Hopkinton so special; the relationship with your town, your community, and your families. Having the exchange and students each year has served as a model for our world language program. He thanked them for being such a big part of education in Hopkinton and for spending time with us tonight.

Mr. Luneau officially welcomed Mr. Sousa to the District formally. He thanked him for a great kick off to the school year.

Emma Brown, Student Representative, stated that her first day of school went very well.  She will talk to Mr. Sousa about the assembly this week at school.

Larry Donahue comment about the school being so welcoming this summer; the passion is there and everyone sees it.

Mr. Luneau stated that in the past there have been questions on how we resurface the gym floor.  Mr. Kelley stated that the floor was done internally.  In his opinion, it is the best it has looked in five years.  He thanked the custodial staff on more than one occasion for doing a great job.  He feels that the custodians took more time to sand it down and to make sure the process was done correctly.  Charlie Webb is already thinking about how to improve it next year.

Matthew Stone, Director of Technology, stated that the technology department has been in full speed all summer; it is their busiest time of the year. He thanked everyone in his department for all of their hard work; it has been the best start of school, technology wise, in many years. They have worked closely with the student services department deploying new technology acquired through the ARRA Grant, as well as the standard based report cards for Maple Street School and Harold Martin School. He thanked the District administrators for their help in getting the new web site content posted. He also noted that they’re currently fully staffed thanks to the hiring of Jenifer Dexter, technology integrator at Maple Street School.

Mr. Luneau stated that it was one of the biggest summers for introduction of technology in the District. He is pleased to see that some of the ARRA funding is going towards technology.  He believes that the direction where we look to use technology ties in well with the ratified teachers’ contract.

Mr. Luneau asked if we have sent out a news release regarding our new web site.  Mr. Chamberlin stated that we will look at sending out an official release.

Michelle Clark, Business Administrator, stated that the gym floor is innovation among our staff during a time of budget constraints. Ms. Clark thanked Charlie Webb and the custodial staff for doing a great job. She also thanked Laurie Nadeau and the SAU staff for all of their help, as it has been a challenging summer. Ms. Clark explained the budget adjustment to the board members, as it relates to providing transportation (small bus) for a couple of field trips. Ms. Clark spoke about the MS-25 and the DOE-25 (state financial reporting for 08-09). Ms. Clark stated that the June financials indicate $387,389 (not audited) will be returned to reduce the tax rate. The auditors will be here on Thursday, September 3; she does not expect any changes, but this number could possibly change.

Mr. Josephson asked where the excess came from. Ms. Clark stated the supplies and new equipment lines were frozen, as well as unused tuition, workshop funds, special education, vocational tuition, and transportation (budgeted for a higher rate of gas). Once the audit report is final, there will be a detailed breakdown available.

Mr. Luneau asked how did this $387,389 compare to what was anticipated back in March. Ms. Clark stated that the financials have indicated $400,000 for the last few months.

Ms. Durant asked Ms. Clark about the large variance under federal sources. Ms. Clark stated that it is Medicaid. When the budget for 08-09 was created, they lessened the Medicaid revenue, because they heard that Medicaid was going to change and they were not going to get reimbursement on transportation and other items. This did not happen as anticipated. Ms. Durant stated that this is a big piece of the $387,389.

Steven Chamberlin, Superintendent, stated that the energy to the start to the new school year in all three schools is extraordinary; it has been a great start.

Mr. Josephson asked Mr. Chamberlin to explain what a power standard is. The competency language is guided by the state rules and competencies are linked to graduation requirements, they are the essential element of our curriculum at all grade levels.

Mr. Donahue asked Mr. Chamberlin regarding his discussion with Attorney Christina. Mr. Chamberlin stated that the HESS contract has no increased value. The statue requires that all cost items be brought to the legislative body. What we know for sure is that there is no harm going to the budget committee and the town. Mr. Luneau stated that the voters need to consider multi year contracts. Mr. Chamberlin stated that we want to be transparent and it is in the best interest of the community to bring this contract to the voters.

Mrs. Fuller stated that if the budget committee declines a special meeting, we can still hold one. Mrs. Fullers mentioned that next Wednesday is the budget committee meeting – please come if you have the opportunity.

Mr. Chamberlin explained how we were dealing with H1N1. The state has been extraordinary in supporting, and communicating with, the districts. One of the themes from the communication is that this is the flu – so take precautions. He will be sending a letter home on Tuesday to the entire district regarding hand washing, temperatures, and keeping students home when they are sick; the goal is to reduce the spread. We have Kleenex and hand sanitizer throughout the school and we have hung laminated posters in each building. We want to make sure we take care of our faculty as well as our students. We are also tracking our absences with the state.

Hopkinton Middle High School is a POD for the state. Mr. Sousa and Mr. Chamberlin have spoken to Chief Schaefer and Lieutenant Pecora. The POD will only be open if there is a mass immunization by the state. Nothing has been confirmed at this point.

Mr. Josephson asked about the authority/discretion of the school if a child comes into school and, at 9:00am, the child is coughing and does not look well. What is the school’s ability to call the parent and say that the child should go home?  Mr. Chamberlin stated that the temperature is the easiest, with a temperature we call (specific non judgment) and administrator’s work with nurses if a student is not being educated. There is a defined policy and as well as relationships working with parents and families.

Ms. Durant asked what information was going to be put on the web site right away. What is the threshold/balance in communicating with parents and at what point do we send out information. Mr. Chamberlin stated that we will have a folder for H1N1 and his letter will be posted soon. We will work with the state on this, as they have a lot more history on when to get the correct amount of information out at the right time.

Mr. Chamberlin spoke about the opening day enrollment. He stated that enrollment on opening day was 999; last year we were 975 on October 1. We will update enrollment again on October 1, as well as regularly throughout the school year.

Ms. Durant asked about capacity.  Mr. Chamberlin stated that we were up to 1035 a few years ago; we are not at capacity – there is room.  Mrs. Fuller asked Mr. Chamberlin to find out what our capacity is.

Mr. Chamberlin stated that he has been here officially for two months. One of his immediate goals has been communication.  He has continued with his Sunday Blast and added agenda notes; he has learned an unbelievable amount and has enjoyed everything he is learning. Mr. Chamberlin is getting acquainted with the school boards association and his mentor Dennis Pope is there at a moment’s notice, which has been great for him.

Preparing for the special school district meeting and the budget hearing will be the next stage, along with budget preparation. We have worked hard having five board meetings this summer (three months of board meetings), and getting familiar with the board procedures. He is off to the dump (may bring a few staff members with him) to get information out to the community.  It has been an exciting time for him; he has enjoyed it and has a lot to learn.

Mrs. Fuller asked Mr. Chamberlin if anything was overwhelming to him. He stated that the challenge has been much wider, but he gets a lot of help from the extraordinary people in the central office and the district staff.

Mr. Donahue stated that he speaks for the board when saying that they are seeing the performance they have been looking for.

Ms. Durant stated for the board that they will help out in any way – please let them know. Mr. Chamberlin thanked the board for their support.

ITEMS FOR BOARD DISCUSSION:

Hopkinton School District Policy for determining a specific learning disability IHBAA [Second Reading]

After some discussion regarding the wording of the policy, Mr. Luneau suggested that Dr. Aubry and Mr. Chamberlin speak to the district attorney.  Mr. Chamberlin will be debriefed during nonpublic session.

Special School District Meeting

Mr. Chamberlin presented two meeting date options: October 5 and October 21, 2009. Mr. Chamberlin recommended option one: October 21, 2009. Mr. Chamberlin stated that we want to use our time to educate the community on the HEA and HESS ratified contracts. Mr. Donahue agrees that we need time to inform the community. Mr. Luneau stated that October 21 is a good balance; it provides headroom to inform the community to get information out in the newspapers, for multiple budget committee meetings, and board of selectmen meetings. Mr. Josephson stated that he has a conflict with this date. Mr. Chamberlin will take this date to the Budget Committee.

Additional Asian Studies Course

Mr. Chamberlin stated that the delay in the approval of this additional social studies section (.1) was to wait until enrollment was finalized.

PUBLIC COMMENT (2):

Mr. Hersey, community member, stated that he liked the new web site and was thankful for the minutes being posted in a timely manner.

Mr. Manseau, community member, asked if the special school district meeting is tied into the selectmen meeting to consider an easement regarding the Bohanan property.  Mr. Luneau did talk to Mr. Langwasser about working together to reduce the amount of resources; if they can work with us it would be great to go back to back. Mr. Luneau stated that right now the date is not firm. We still have some checking to do, but it will very likely be the date.  We will know more in a few days.

Mr. Manseau stated that he has an agenda for tonight’s meeting and was handed some other papers, but when Ms. Clark was speaking he did not have the information that was being discussed. Mr. Luneau stated that all information is available at the school district office.
Mr. Manseau asked about the floor situation (the multipurpose room) at Harold Martin School. Mr. Chamberlin stated that the floor is still under warranty and they are working with both vendors.  The floor will be discussed at a later meeting.

MATERIALS INCLUDED:

Collective Bargaining Agreement  (confidential)

Draft of policy for determining a specific learning disability

MS-25 (Email and traditional mail)

DOE-25 (Email and traditional mail)

Principal Reports (3)

Director of Technology Report

Draft minutes of the August 18, 2009 School Board Meeting

Budget Adjustment Form 2010-01

June Financial Report

Proposed Calendars for Special School District Meeting (2)

First day of school enrollment

Nomination Packets (2)

IMPORTANT DATES:

September 9 – Budget Committee Meeting, Hopkinton Town Hall, 6:30pm

September 15 – School Board Meeting, MSS, cafeteria, 6:30pm

 

ACTION ITEMS (Part II)

13. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Matt Krogman as an additional .1 Social Studies teacher, Hopkinton High School, 2009-2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

14.  Recommend the Hopkinton School Board Approve the Budget Adjustment Form 2010-01.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

15.  Recommend the Hopkinton School Board approve/sign the DOE-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.  

16.  Recommend the Hopkinton School Board approve/sign the MS-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

17. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Melaney Poole, Food Service, Hopkinton Middle and High Schools, 2009-2010 school year, effective September 14, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

18. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Jose Rene Chapa, Instructional Assistant, Hopkinton Middle School, 2009-2010 school year, effective September 2, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

19.  Recommend the Hopkinton School Board approve the Superintendent’s nomination of David Chase, Middle School Athletic Director, Hopkinton Middle School, 2009-2010 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

NONPUBLIC SESSION:

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Negotiations

At 8:45pm, Mr. Josephson made a motion, seconded by Ms. Durant, that the Board enter into nonpublic session in accordance with RSA 91-3:II (a) and (c) for discussion on negotiations and potentially the litigation, motion passed on a roll call vote: Ms. Durant (yes), Mrs. Fuller (yes), Mr. Josephson (yes), Mr. Luneau (yes), all in favor, not opposed.  (Mr. Donahue had to leave the meeting at this time.)

RETURN TO PUBLIC SESSION

At 9:15pm, a motion was made by Mrs. Fuller, seconded by Ms. Durant, to return to public session, motion passed, all in favor, not opposed.

Following a motion by Mrs. Fuller, seconded by Ms. Durant, the board voted to seal the minutes of the non-public session for one year, motion passed, all in favor, not opposed.

ADJOURNMENT

At 9:15pm, a motion to adjourn was made by Mrs. Fuller, seconded by Ms. Durant, motion passed, all in favor, not opposed.

Respectfully submitted, Jean Eaton

Hopkinton School District School Board

School Administrative Unit #66

Meeting Minutes

September 1, 2009

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Kim Fuller, Louis Josephson, Larry Donahue (arrived late), Student Representatives: Emma Brown and Noah Meister

Administration: Superintendent: Steven Chamberlin; Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone, Principals: Michael Bessette, William Carozza, Christopher Sousa, Assistant Principal: Christopher Kelley

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

School Board Chairman, David Luneau, called the meeting to order at 6:30pm. Jean Eaton, Administrative Assistant to the Superintendent, led the meeting in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

(Additions are underlined in the agenda)

Mr. Chamberlin stated that there are three additional action items, which are underlined on the revised agenda: number 17, 18, and 19.  Also, included are two proposed calendars for the special school district meeting, enrollment data, and two nomination packets

CORRESPONDENCE:

No additional correspondence.

APPROVAL OF MINUTES:

Motion to approve the August 18, 2009 minutes as amended was made by Mrs. Fuller, seconded by Ms. Durant, all in favor, minutes carry.

Minutes to be amended as follows: Under IN ATTENDANCE, please indicate Mr. Josephson was on vacation/unavailable for this meeting.

PUBLIC COMMENT (1):

No public comment.

ACTION ITEM (Part 1)

Recommend the Hopkinton School Board ratify the Collective Bargaining Agreement between the Hopkinton School District and Hopkinton Educational Association (HEA) for the period of approval at the Special School District Meeting until midnight, June 30, 2011.

(Note: After voting, the members of the school board, co-presidents of HEA, and members of the HEA Negotiation Team will sign the agreement.)

Mr. Luneau stated that this CBA has been ratified by the HEA and this is the opportunity for the board to take action.  Mr. Luneau asked the board members if they felt ready to act on this tonight.

Motion was made by Mrs. Fuller, seconded by Ms. Durant, motion

carries, not opposed, none abstaining, all in favor (Mr. Donahue not

present to vote).

Mr. Chamberlin invited members of the Board and members of the Negotiating Team and HEA Leadership to the signing table.

During this time, at Mr. Luneau’ s request, Mr. Chamberlin gave a high level flyover to the public.

Mr. Chamberlin stated that this agreement is the result of hard work from both parties.  Mr. Chamberlin believes this is an excellent contract that both sides can be proud of.  It supports the balance during this difficult economic time by increasing teachers’ time, tools, and training, and not having a percent increase to the base over the next two years.  Mr. Chamberlin is very appreciative to the Board, Michelle Clark, and members of the HEA and the Negotiating Team.

Mr. Donahue arrived during the signing.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD:

Mr. Luneau stated that he, too, believes in this contract very much.  He echoed Mr. Chamberlin in thanking all members of the HEA and in particular the Leadership and Negotiating Team for their cooperation and support.

Ms. Durant congratulated everyone around the table and members of the public who were so instrumental in making the first day of school a “thumbs up.”  Ms. Durant stated that her children (and she heard that other children) came home saying they had a great day (8 out of 10, 9 out of 10, 10 out of 10), which is wonderful to hear. She wanted everyone to know that at the breakfast and while sitting in the auditorium she got the feeling that everyone was ready to start the year with enthusiasm and excitement, and she appreciates this as a parent and a board member.

Mr. Donahue thanked everyone who worked so hard on negotiations.  He expressed his regrets missing the kick-off yesterday – he heard great reports about the morning.

Mr. Josephson thanked everyone for a great start to the new school year, which he also heard from his children.  He was not part of the negotiating team, but his understanding of the contract is that it is a good contract that everyone should be as pleased as they can be at this point.  He believes this contract balances the needs of the entire community.  He will go forward and talk to fellow community members advocating that this contract is in the best interest of everyone.

Mrs. Fuller thanked Michelle Clark and Steve Chamberlin for their help during negotiations – they were invaluable.   She also thanked the Negotiating Team – they were a pleasure to work with.  Mrs. Fuller complimented the superintendent on his opening remarks yesterday – they were outstanding; the enthusiasm he portrayed was uplifting.

Mr. Brandt, HEA Co-president, stated that he was leaving (graciously) the meeting, but wanted to say thank you for a successful contract.  He is looking forward to bringing it to the town.

ADMINISTRATORS REPORTS:

William Carozza, Principal, Harold Martin School, stated that the goal of the first day of school is to have a little fun and to leave an impression on the little guys that the teachers are there to help them and support them. One of his great pleasures is when he hears (as he heard today at the “Boo Hoo” breakfast) from parents that they are moving to Hopkinton because of the schools. A band performed this afternoon for the students: The Long Tailed Monkeys. Mr. Carozza stated that it was wonderful and fun; it was a great first day!

Mr. Donahue asked about the MPR floor. Mr. Chamberlin stated that it would be discussed during the nonpublic session. Ms. Durant asked if the preschool numbers looked pretty solid right now at twenty. Mr. Carozza stated that so far they are in good shape.  Mr. Luneau asked how the average class size compared to the end of last year and are they OK for the grade level. Mr. Carozza stated that they are OK, but the first grade is higher than expected, as they have eighteen new first graders.

Ms. Durant stated that the walkway looks beautiful. She asked if there are any volunteers to help with the landscaping. Mr. Carozza stated that what he is looking for is money first. The big issue is that they need new topsoil, especially toward the back. He is hoping to get grants. Mr. Carozza will present a full plan on the ball field mentioned.

Michael Bessette, Principal, Maple Street School, stated that they had a great day today at Maple Street School. The staff was absolutely thrilled to have the kids come back. They carried on the tradition from last year; the students clapped in the fourth graders. He was able to go into classrooms and speak to students about character, citizenship, and being role models. He stated it was great to have active eager students. He is grateful to the parents for getting the students excited and ready to come back to school.

He stated that the staff was busy yesterday setting goals and training.  They were looking at bystanders and what they can do to stop bullying and harassing language.  They also spent time training on the AED (Automatic External Defibrillator).  He wanted to mention that the new web site is an incredible new tool for the school.  Mr. Bessette is looking forward to a fabulous year.

Mr. Josephson asked if the report card team included parents.  Mr. Bessette stated yes.  Mr. Bessette stated that they were piloting the report card for the current school year; he is going to solicit feedback from parents, teachers, and students.

Christopher Sousa, Principal, Hopkinton Middle High School, stated that it has been a fantastic summer and he wants to thank everyone who stopped by to say hello and welcome him to Hopkinton Middle High School.  He has had a productive/busy summer and he could not have done it without the help from the people around the table, especially Chris Kelley who has done a wonderful job supporting him.

It was a great start to the school year.  The staff breakfast was fantastic.  The school was full of enthusiasm – from Steve’s opening speech to the interaction with staff. The first day of school went smoothly; heard some great comments from the staff. He and Mr. Kelley went around and spoke to students in classrooms. They ended the day with a wonderful assembly; a DJ specializing in entertainment – the kids had a great time.

Mr. Sousa stated that the German Exchange students were here. They presented the school with a book from their hometown and a wax seal (the book was passed around for everyone to see).

Mr. Olson was in the audience and introduced the two German Exchange chaperones from Lindau Germany, Peter and Ursula Sauter (Ursula is the mayor of the town).  There are 16 students here: 8 girls and 8 boys (everyone is getting along quite well).  On Friday, they will be traveling to Boston. The chaperones thanked the school for all the support they have received and for everything everyone has done for them.

Mr. Luneau thanked the German chaperones for coming tonight. He stated that this is one of the very big things that makes Hopkinton so special; the relationship with your town, your community, and your families. Having the exchange and students each year has served as a model for our world language program. He thanked them for being such a big part of education in Hopkinton and for spending time with us tonight.

Mr. Luneau officially welcomed Mr. Sousa to the District formally. He thanked him for a great kick off to the school year.

Emma Brown, Student Representative, stated that her first day of school went very well.  She will talk to Mr. Sousa about the assembly this week at school.

Larry Donahue comment about the school being so welcoming this summer; the passion is there and everyone sees it.

Mr. Luneau stated that in the past there have been questions on how we resurface the gym floor.  Mr. Kelley stated that the floor was done internally.  In his opinion, it is the best it has looked in five years.  He thanked the custodial staff on more than one occasion for doing a great job.  He feels that the custodians took more time to sand it down and to make sure the process was done correctly.  Charlie Webb is already thinking about how to improve it next year.

Matthew Stone, Director of Technology, stated that the technology department has been in full speed all summer; it is their busiest time of the year. He thanked everyone in his department for all of their hard work; it has been the best start of school, technology wise, in many years. They have worked closely with the student services department deploying new technology acquired through the ARRA Grant, as well as the standard based report cards for Maple Street School and Harold Martin School. He thanked the District administrators for their help in getting the new web site content posted. He also noted that they’re currently fully staffed thanks to the hiring of Jenifer Dexter, technology integrator at Maple Street School.

Mr. Luneau stated that it was one of the biggest summers for introduction of technology in the District. He is pleased to see that some of the ARRA funding is going towards technology.  He believes that the direction where we look to use technology ties in well with the ratified teachers’ contract.

Mr. Luneau asked if we have sent out a news release regarding our new web site.  Mr. Chamberlin stated that we will look at sending out an official release.

Michelle Clark, Business Administrator, stated that the gym floor is innovation among our staff during a time of budget constraints. Ms. Clark thanked Charlie Webb and the custodial staff for doing a great job. She also thanked Laurie Nadeau and the SAU staff for all of their help, as it has been a challenging summer. Ms. Clark explained the budget adjustment to the board members, as it relates to providing transportation (small bus) for a couple of field trips. Ms. Clark spoke about the MS-25 and the DOE-25 (state financial reporting for 08-09). Ms. Clark stated that the June financials indicate $387,389 (not audited) will be returned to reduce the tax rate. The auditors will be here on Thursday, September 3; she does not expect any changes, but this number could possibly change.

Mr. Josephson asked where the excess came from. Ms. Clark stated the supplies and new equipment lines were frozen, as well as unused tuition, workshop funds, special education, vocational tuition, and transportation (budgeted for a higher rate of gas). Once the audit report is final, there will be a detailed breakdown available.

Mr. Luneau asked how did this $387,389 compare to what was anticipated back in March. Ms. Clark stated that the financials have indicated $400,000 for the last few months.

Ms. Durant asked Ms. Clark about the large variance under federal sources. Ms. Clark stated that it is Medicaid. When the budget for 08-09 was created, they lessened the Medicaid revenue, because they heard that Medicaid was going to change and they were not going to get reimbursement on transportation and other items. This did not happen as anticipated. Ms. Durant stated that this is a big piece of the $387,389.

Steven Chamberlin, Superintendent, stated that the energy to the start to the new school year in all three schools is extraordinary; it has been a great start.

Mr. Josephson asked Mr. Chamberlin to explain what a power standard is. The competency language is guided by the state rules and competencies are linked to graduation requirements, they are the essential element of our curriculum at all grade levels.

Mr. Donahue asked Mr. Chamberlin regarding his discussion with Attorney Christina. Mr. Chamberlin stated that the HESS contract has no increased value. The statue requires that all cost items be brought to the legislative body. What we know for sure is that there is no harm going to the budget committee and the town. Mr. Luneau stated that the voters need to consider multi year contracts. Mr. Chamberlin stated that we want to be transparent and it is in the best interest of the community to bring this contract to the voters.

Mrs. Fuller stated that if the budget committee declines a special meeting, we can still hold one. Mrs. Fullers mentioned that next Wednesday is the budget committee meeting – please come if you have the opportunity.

Mr. Chamberlin explained how we were dealing with H1N1. The state has been extraordinary in supporting, and communicating with, the districts. One of the themes from the communication is that this is the flu – so take precautions. He will be sending a letter home on Tuesday to the entire district regarding hand washing, temperatures, and keeping students home when they are sick; the goal is to reduce the spread. We have Kleenex and hand sanitizer throughout the school and we have hung laminated posters in each building. We want to make sure we take care of our faculty as well as our students. We are also tracking our absences with the state.

Hopkinton Middle High School is a POD for the state. Mr. Sousa and Mr. Chamberlin have spoken to Chief Schaefer and Lieutenant Pecora. The POD will only be open if there is a mass immunization by the state. Nothing has been confirmed at this point.

Mr. Josephson asked about the authority/discretion of the school if a child comes into school and, at 9:00am, the child is coughing and does not look well. What is the school’s ability to call the parent and say that the child should go home?  Mr. Chamberlin stated that the temperature is the easiest, with a temperature we call (specific non judgment) and administrator’s work with nurses if a student is not being educated. There is a defined policy and as well as relationships working with parents and families.

Ms. Durant asked what information was going to be put on the web site right away. What is the threshold/balance in communicating with parents and at what point do we send out information. Mr. Chamberlin stated that we will have a folder for H1N1 and his letter will be posted soon. We will work with the state on this, as they have a lot more history on when to get the correct amount of information out at the right time.

Mr. Chamberlin spoke about the opening day enrollment. He stated that enrollment on opening day was 999; last year we were 975 on October 1. We will update enrollment again on October 1, as well as regularly throughout the school year.

Ms. Durant asked about capacity.  Mr. Chamberlin stated that we were up to 1035 a few years ago; we are not at capacity – there is room.  Mrs. Fuller asked Mr. Chamberlin to find out what our capacity is.

Mr. Chamberlin stated that he has been here officially for two months. One of his immediate goals has been communication.  He has continued with his Sunday Blast and added agenda notes; he has learned an unbelievable amount and has enjoyed everything he is learning. Mr. Chamberlin is getting acquainted with the school boards association and his mentor Dennis Pope is there at a moment’s notice, which has been great for him.

Preparing for the special school district meeting and the budget hearing will be the next stage, along with budget preparation. We have worked hard having five board meetings this summer (three months of board meetings), and getting familiar with the board procedures. He is off to the dump (may bring a few staff members with him) to get information out to the community.  It has been an exciting time for him; he has enjoyed it and has a lot to learn.

Mrs. Fuller asked Mr. Chamberlin if anything was overwhelming to him. He stated that the challenge has been much wider, but he gets a lot of help from the extraordinary people in the central office and the district staff.

Mr. Donahue stated that he speaks for the board when saying that they are seeing the performance they have been looking for.

Ms. Durant stated for the board that they will help out in any way – please let them know. Mr. Chamberlin thanked the board for their support.

ITEMS FOR BOARD DISCUSSION:

Hopkinton School District Policy for determining a specific learning disability IHBAA [Second Reading]

After some discussion regarding the wording of the policy, Mr. Luneau suggested that Dr. Aubry and Mr. Chamberlin speak to the district attorney.  Mr. Chamberlin will be debriefed during nonpublic session.

Special School District Meeting

Mr. Chamberlin presented two meeting date options: October 5 and October 21, 2009. Mr. Chamberlin recommended option one: October 21, 2009. Mr. Chamberlin stated that we want to use our time to educate the community on the HEA and HESS ratified contracts. Mr. Donahue agrees that we need time to inform the community. Mr. Luneau stated that October 21 is a good balance; it provides headroom to inform the community to get information out in the newspapers, for multiple budget committee meetings, and board of selectmen meetings. Mr. Josephson stated that he has a conflict with this date. Mr. Chamberlin will take this date to the Budget Committee.

Additional Asian Studies Course

Mr. Chamberlin stated that the delay in the approval of this additional social studies section (.1) was to wait until enrollment was finalized.

PUBLIC COMMENT (2):

Mr. Hersey, community member, stated that he liked the new web site and was thankful for the minutes being posted in a timely manner.

Mr. Manseau, community member, asked if the special school district meeting is tied into the selectmen meeting to consider an easement regarding the Bohanan property.  Mr. Luneau did talk to Mr. Langwasser about working together to reduce the amount of resources; if they can work with us it would be great to go back to back. Mr. Luneau stated that right now the date is not firm. We still have some checking to do, but it will very likely be the date.  We will know more in a few days.

Mr. Manseau stated that he has an agenda for tonight’s meeting and was handed some other papers, but when Ms. Clark was speaking he did not have the information that was being discussed. Mr. Luneau stated that all information is available at the school district office.
Mr. Manseau asked about the floor situation (the multipurpose room) at Harold Martin School. Mr. Chamberlin stated that the floor is still under warranty and they are working with both vendors.  The floor will be discussed at a later meeting.

MATERIALS INCLUDED:

Collective Bargaining Agreement  (confidential)

Draft of policy for determining a specific learning disability

MS-25 (Email and traditional mail)

DOE-25 (Email and traditional mail)

Principal Reports (3)

Director of Technology Report

Draft minutes of the August 18, 2009 School Board Meeting

Budget Adjustment Form 2010-01

June Financial Report

Proposed Calendars for Special School District Meeting (2)

First day of school enrollment

Nomination Packets (2)

IMPORTANT DATES:

September 9 – Budget Committee Meeting, Hopkinton Town Hall, 6:30pm

September 15 – School Board Meeting, MSS, cafeteria, 6:30pm

ACTION ITEMS (Part II)

13. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Matt Krogman as an additional .1 Social Studies teacher, Hopkinton High School, 2009-2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

14.  Recommend the Hopkinton School Board Approve the Budget Adjustment Form 2010-01.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

15.  Recommend the Hopkinton School Board approve/sign the DOE-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

16.  Recommend the Hopkinton School Board approve/sign the MS-25 for the 2008-2009 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

17. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Melaney Poole, Food Service, Hopkinton Middle and High Schools, 2009-2010 school year, effective September 14, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

18. Recommend the Hopkinton School Board approve the Superintendent’s nomination of Jose Rene Chapa, Instructional Assistant, Hopkinton Middle School, 2009-2010 school year, effective September 2, 2009.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

19.  Recommend the Hopkinton School Board approve the Superintendent’s nomination of David Chase, Middle School Athletic Director, Hopkinton Middle School, 2009-2010 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

NONPUBLIC SESSION:

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Negotiations

At 8:45pm, Mr. Josephson made a motion, seconded by Ms. Durant, that the Board enter into nonpublic session in accordance with RSA 91-3:II (a) and (c) for discussion on negotiations and potentially the litigation, motion passed on a roll call vote: Ms. Durant (yes), Mrs. Fuller (yes), Mr. Josephson (yes), Mr. Luneau (yes), all in favor, not opposed.  (Mr. Donahue had to leave the meeting at this time.)

RETURN TO PUBLIC SESSION

At 9:15pm, a motion was made by Mrs. Fuller, seconded by Ms. Durant, to return to public session, motion passed, all in favor, not opposed.

Following a motion by Mrs. Fuller, seconded by Ms. Durant, the board voted to seal the minutes of the non-public session for one year, motion passed, all in favor, not opposed.

ADJOURNMENT

At 9:15pm, a motion to adjourn was made by Mrs. Fuller, seconded by Ms. Durant, motion passed, all in favor, not opposed.

Respectfully submitted, Jean Eaton