June 1, 2010


Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

June 1, 2010

 

 

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Board Members: Louis Josephson, William Jones, Student Representatives: Emma Brown and Noah Meister

Administration: Superintendent: Steven Chamberlin, Principals: Michael Bessette, Maple Street School, William Carozza, Harold Martin School, Christopher Sousa, Hopkinton Middle High School, Assistant Principal: Christopher Kelley, Hopkinton Middle High School, Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mr. Luneau called the meeting to order at 6:30pm, Noah Meister and Emma Brown led the Pledge of Allegiance.

 

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

None

CORRESPONDENCE:

Mr. Bessette handed out invitations to school board members to join the sixth grade students on June 22, 2010, at Maple Street School for their end of year celebration and barbecue.

APPROVAL OF MINUTES:

A motion to approve the minutes of May 18, 2010 was made by Ms. Durant, seconded by Mr. Josephson, all in favor, minutes carry as amended. Page 2177 line eight change exited to excited.

PUBLIC COMMENT (1):

Merle Dustin, community member, stated she was surprised she did not get any feedback from her letter in the Concord Monitor.

 

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Ms. Durant thanked Noah Meister and Emma Brown for being part of the school board; they are the eyes and ears for the school community. She also thanked everyone involved with Academic Awards Night, stating it was wonderful to see the achievements of our students. Ms. Durant is looking forward to graduation.

Mr. Luneau thanked Mrs. McClellan for organizing a wonderful Fine Arts Forensics Tournament – he was honored to be a judge. It was a lot of fun and he hopes to do it again next year and for community members to come out and see what our kids are doing in public speaking.

Mr. Luneau also wanted to make a comment on our syllabi. He wondered, as a parent, a few times this year (particularly prior to the French trip), that his daughter might be able to get ahead in her work; she did not have a good look forward into what was coming down the pike. It would be helpful (not nailed down to the daily classroom exercises), in some granularity, to have something to give students and parents an opportunity to plan ahead.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Student Representative Emma Brown thanked the board, adding the learning experience has been huge for her and valuable.

Student Representative Noah Meister thanked the board, adding it has been a great learning opportunity for him and valuable.

Mr. Chamberlin stated that at the next school board meeting, tradition is that Emma and Noah “pass the gavel” and introduce the newly elected student school board representatives. He stated Emma and Noah have had the strongest commitment to this position since he has been here and it is noticeable, appreciated, and enjoyed. The student representatives for 2010 – 2011 are Samuel Helrich and Cameron Givens.

STAFF REPORTS AND PRESENTATIONS:

  1. a. Insight into the assessment practices of the Hopkinton School District
    1. i. Principal Reports

William Carozza, Principal Harold Martin School

Mr. Carozza stated that if you use the comparison of summative vs. formative in the lower grades, most of our assessment is formative. They are assessing kids to drive their instruction to find out what is next, and to get a good picture to help parents understand what kids are like at an early age, focusing on literacy and numeracy. Mr. Carozza stated the one thing that has changed in public school (and in Hopkinton) is that we are doing a much better job today assessing kids. Much of it is called “quick checks” for understanding. With quick checks, if a child is doing well they have a responsibility to kick them up. This fluidity is so important to recognize in the early grades, because this is when everything starts.

Michael Bessette, Principal Maple Street School

Mr. Bessette stated he hoped the graphic on the back of his report was informative (it is not all the assessments, but it is the larger chunk). He thought about two other things he did not include in the report:

First, he stated kids are not cookie cutter – knowing every child is important. Value-added assessment is a method of comparing a student’s current level of achievement with his or her past level. By focusing on student growth, value-added provides a way to recognize outstanding student growth. Value added assessment operates on the belief that a good teacher can increase/produce student learning.

Also, the quick hit assessments where a teacher can do a quick dipstick to make sure what they are intending to teach that day is being understood. Mr. Bessette believes there is a lot of value in paying attention to these quick hit assessments.

Lastly, he thanked the fourth grade crew for organizing an outstanding Arts and Science Field Day. This is amazing day and an awful lot of work goes into this day to create an experience the kids will remember for a very long time.

 

Christopher Sousa, Principal, Hopkinton Middle High School

Mr. Sousa gave an overview of his report on assessment, highlighting their focus has been on formative vs. summative – the assessment of learning. This year, they focused to the “what,” What do we need to assess? They are shifting their conversation to the “how,” but will still keep an eye on the “what.”

Mr. Sousa spoke about the success of  “Wormeli Wednesday,” workshops led by Mr. Kelley this spring, which focused on explaining multiple pathways to assess students.

Steven Chamberlin, Superintendent of Schools

ii. Superintendent Report

Mr. Chamberlin highlighted the amount of research about best practice that’s available now is extraordinary. When you go to conferences, it is no longer acceptable to say you don’t know what to do – it is now do we have the will to do it and bring it about.

Mr. Chamberlin stated when they went to see Dr. Marzano, as a group a couple of years ago, he presented the idea that you can decrease student learning by how you provide feedback. The teachers were astonished to hear that if you give an objective test and simply mark right or wrong, that the data shows this actually hurts the students learning. If feedback includes the right answers and instruction on improvement, student learning increases.

Mr. Chamberlin mentioned a session that he and Mr. Carozza attended by Dr. Douglas Reeves, in which Dr. Reeves said the biggest factor in student failure is how teacher’s grade (not student performance). Mr. Chamberlin stated they are trying to move into getting away from the grade, adding more high quality feedback.

William Carozza, Assessment Committee Chairman

iii. Assessment Committee Report

Mr. Carozza introduced members of the Assessment Committee present at tonight’s meeting: Dot LeBaron, Chris Kelley, Matt Stone, and Dr. Valerie Aubry. He gave an overview on the origin of the Assessment Committee, which began as the Assessment Task Force in December 2000. In the fall of 2002 its name was changed to the Assessment Committee.

Mr. Carozza delivered a PowerPoint presentation on the assessment philosophy of the Hopkinton School District. The following key points are highlighted:

Assessment: measures the effectiveness of instruction and curriculum

Assessment’s Role in the District

  • Formative (designed to help “inform our instruction” and “form the student”
    • Quantitative
      • DRA, MAP, Observation Survey, Write Traits Benchmark
    • Qualitative
      • Checks for understanding, Digital Portfolio data, Curriculum Based Measures
  • Summative (a summary of our instruction progress)
    • End of unit tests, finals, DRA, MAP, NECAP, PSAT, SAP, AP exams

 

Goal of the Assessment Committee (within H20)

To develop an assessment system that accurately and efficiently informs families, teachers, and administrators about all major aspects of student learning. (How will we know when each student has learned?)

 

Assessment Committee developed the following assessment Philosophy:

The Hopkinton School District is committed to providing the students of our district the highest standard of education. Quality education and sound educational decision-making is based on several principles, one of which is assessment. For the purpose of this document, the term assessment includes both the collection and analysis of data.

In order to have effective assessment of our academic programs we believe:

 

  • Assessment values what is taught and what students learn.
  • Assessment drives instruction for every student.
  • Assessment addresses the process and the product.
  • Assessment is both formal (e.g. standardized or published tests) and on going (e.g. observation and anecdotal records).
  • Assessment must be developmentally appropriate.
  • Assessment exists in multiple forms.
  • Assessment enables student progress and program effectiveness to be shared with the educational community.

MAP testing; How is it useful for teachers?

(This came from a survey of HMS and MSS teachers)

  

  • “I take it into account when forming reading groups.”
  • “It makes me take an extra hard look at a child who would not be on my radar list.”
  • “I use it to group kids for certain skills in reading and math.  I also use it to make sure I am putting the skills in my plans throughout the year.”
  • “I use the results to help me develop skill groups. When the groups are formed, small group instruction takes place and hopefully they improve.”
  • “I use the data to put kids into small reading groups based on the skills that they need to perfect. Also, we use it as criteria for participation in enrichment reading.”

What is MAP? (Measured Academic Progress)

With MAP, the test questions are displayed on the computer screen and the students select an answer using the mouse or the keyboard.

The difficulty of the test will adjust to student’s performance.  As you answer correctly, the questions will become harder.  As the student answers incorrectly, the questions will become easier.  It will build a test just for you!

Results: each student receives a “RIT Score” which informs teacher, student, and parent of the student’s performance relative to other students in the school and worldwide. (MAP is the largest normed assessment in the world.)

Mr. Carozza presented several examples of sample tests: math and reading, as well as the MAP teacher report and parent report(s).

Mr. Carozza posted a MAP SCREENCAST, which gives a general overview for parents of MAP testing and how to read the student report.

www.hopkintonschools.org/haroldmartinschool Keyword: MAP Screen cast

Future Goals

 

  • Support the Common Assessment movement.
  • Support consistency in report cards.
  • Plan Assessment Night for the community.
  • KID GRID (within new H20 goal)
  • To develop an assessment system that accurately and efficiently informs families, teachers, and administrators about all major aspects of student learning. (How will we know when each student has learned?)

Please note: the complete PowerPoint can be accessed on the Assessment Wiki: hsdassessmentcomm.wikispaces.com/

ITEMS FOR SCHOOL BOARD DISCUSSION

  1. a. Extended School Year (ESY) Program (Action Item)

Dr. Aubry gave an overview of the Extended School Year to support students through the summer with IEPs. There are two programs: one at the elementary level and one at the middle high school level, which runs through the month of July.

Mr. Luneau asked what percentage of the students with IEPs participated in the ESY Program. Dr. Aubry stated approximately one third.

Dr. Aubry stated that if we did not offer a program like this, we would have to send more students to private school programs in the summer.

  1. b. Schedule b: Fall Sports Nominations (Action Item)

Mr. Chamberlin gave an overview of the fall sports schedule b nomination slate. Mr. Chamberlin stated that Mr. Nadeau is new on the list, but everyone else is experienced.

 

  1. c. School to Career and Technology Team Teacher Nominations (Action  Item)

Mr. Chamberlin stated that there are two tenths as nominations in the action items, regarding two reallocations of flexible fifths.

The first one is a school to career extended learning opportunity coordinator. This supports 21st century learning. This also supports the change in graduation requirements.

The second piece is a technology team teacher. Ms. Batchelder would work to integrate technology and look to develop a portfolio assessment by eighth grade to see if students have met the competencies in ICT (Information Computer Technologies). This allows Ms. Batchelder 45 minutes every other day to plan and work with teachers, as well as support the development of portfolios.

 

  1. d. Custodian Nominations (Action Item)

Mr. Chamberlin stated that this time of year, to meet the contract requirements, we nominate the custodians. He gave an overview on the restructuring of custodial responsibilities, and the custodian nomination slate for the 2010-2011 school year.

 

  1. e. Proposed date: Hopkinton School Board Retreat

Mr. Chamberlin proposed the fall retreat on Thursday, September 16, from 1:00-5:00pm or Tuesday, September 21, from 3:00-6:30pm, followed by a board meeting.

The board members chose September 16, from 1:00-5:00pm.

PUBLIC COMMENT (2)

Merle Dustin, community member, stated it was still hard to hear tonight.

MATERIALS INCLUDED

Principal Reports (3)

Superintendent Report

Assessment Glossary

Custodial Nomination Slate

Fall Sports Nomination Slate

Extended School Year (ESY) Program Nomination Slate

All District Staff Meeting Program

May 28 Early Release Day Program

Thoughts from the Bay Window Internet Article

IMPORTANT DATES

  • June 3 – 6th Grade World’s Fair, MSS 1:30 – 2:45pm or 6:00 – 7:00pm
  • June 11 – Hopkinton School District Community Celebration – 2010 Retirees
  • June 14 – Joint Board Meeting with the Hopkinton Selectmen
  • June 17 – School Board/Senior Class Barbecue
  • June 18 – Hopkinton High School Graduation
  • June 23 – Last day of school

ACTION ITEMS

12.  Hopkinton School Board approve the superintendent’s nomination of the Fall Sports Schedule b Nominations, as presented, Hopkinton Middle and High Schools, 2010-2011 school year.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

13.  Hopkinton School Board approve the superintendent’s recommendation to accept Deb McNally’s resignation, reading teacher, Harold Martin School, effective July 31, 2010.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

14.  Hopkinton School Board approve the superintendent’s recommendation to accept Melaney Poole’s resignation, Food Service, Hopkinton High School, effective April 23, 2010.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

15.  Hopkinton School Board approve the superintendent’s nominations of the custodial personnel, as presented, Hopkinton School District, 2010 – 2011 school year.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

16.  Hopkinton School Board approve the superintendent’s nomination of staff for the Hopkinton School District Extended School Year (ESY) Program, as presented, and revised for the 2010 – 2011 school year.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

17.  Hopkinton School Board approve the superintendent’s nomination of Kim Sink, part time clerical assistant, Maple Street School, for the 2010 – 2011 school year.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

18.  Hopkinton School Board approve the superintendent’s nomination of Nancy Carrigg, School to Career/ELO Coordinator, .1, 2010 – 2011 school year.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

19.  Hopkinton School Board approve the superintendent’s nomination of Sue Batchelder, Technology Team Teacher, .1, 2010 – 2011 school year.

A motion was made by Mr. Jones, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

 

NONPUBLIC SESSION

 

At 8:05pm Mr. Jones made a motion, seconded by Mr. Josephson that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a) and (c) for discussion of personnel and negotiations. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Josephson (yes).

20. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Personnel

Negotiations

 

RETURN TO PUBLIC SESSION

 

21. Adjournment

At 8:42pm a motion was made by Ms. Durant, seconded by Mr. Josephson to adjourn, motion passed, all in favor, not opposed.

Respectfully submitted,

 

Jean Eaton

 

Maple Street School, Hopkinton, NH

Nonpublic Minutes

June 1, 2010

20. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Personnel and Negotiations

During the nonpublic session the Board discussed personnel and negotiations.

Mr. Josephson motioned to come out of nonpublic session, seconded by Mr. Jones.  Motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Josephson (yes), Mr. Jones (yes) all in favor, not opposed. The board came out of nonpublic session at 8:40pm.