October 19, 2010


Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

October 19, 2010

 

 

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Larry Donahue, William Jones, Student Representative Cameron Givens

Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mr. Luneau called the meeting to order at 6:30pm; Janet Krzyzaniak led in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

None

CORRESPONDENCE:

Mr. Chamberlin gave a copy of the Writ filed by our attorney on the legal action taken regarding the Harold Martin School multipurpose room floor. Mr. Chamberlin also informed the board about a workshop they are invited to on the current legislative issues most important to public education on November 9, 2010.

APPROVAL OF MINUTES:

Motion to approve the minutes of the joint board meeting held on September 27, 2010 was made by Ms. Durant, seconded by Mr. Donahue, all in favor, minutes carry.

Motion to approve the minutes of October 5, 2010 was made by Ms. Durant, seconded by Mr. Donahue, as amended (add Mr. Donahue to in attendance, page 2238 line 11 change the to that and page 2242 line four change on to one, all in favor, minutes carry as amended.

PUBLIC COMMENT (1):

Merle Dustin, community member, stated that she had a message on her answering machine from a young girl regarding the senior-to-senior program, but she did not get her name. Cameron Givens stated that Ms. Dustin could call Sarah Metcalf, high school senior-to-senior contact, for information on her senior friend.

 

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Mr. Jones stated that he went to part of the soccer game against Bow and it was great to watch.

David Luneau stated that someone said to him that they heard the school board meetings were a lot shorter nowadays. Mr. Luneau stated that they are shorter, because they are business meetings and the conversation and discussion are kept to business items. On the other hand, working with the superintendent, they decided to look a little differently at board retreats as board work sessions: visionary discussions without action items or business issues.

STAFF REPORTS AND PRESENTATIONS

  1. a. Capital Improvements Plan (CIP) (Action Item)

Mr. Chamberlin gave an overview of the guidelines of the CIP and details on the two forms presented: form A and form B. The board agreed to move forward with form B. Mr. Chamberlin will develop the rationale and forward the information to the school board. The planning board utilizes the information provided to prioritize projects.

Mr. Donahue stated that the rationale for the track needs to be born by the district, but the rationale for the gymnasium should come from Mr. Chamberlin and Administrator Cass, as a significant amount of the rationale comes from community need.

ITEMS FOR BOARD DISCUSSION

  1. b. Joint Maintenance Agreements with the Town of Hopkinton (Action Items)
    1. i. Winter Maintenance
    2. ii. Use and Maintenance of George’s Park

 

Mr. Chamberlin reviewed the joint maintenance agreements presented. He stated that he is pleased to put forth an action item directly related to the collaboration with the Town.

Mr. Chamberlin stated that the HMS fields are the only fields the school district owns.

The board asked for the following changes (italicized) on the agreements:

Use and Maintenance of George’s Park

Page 2, paragraph 12: further communication shall be between

Page 2, paragraph 14: add a comma after Selectmen,

Winter Maintenance

Page 1, paragraph 3: parking areas shall be kept clear during school hours designated hours and during non-designated hours

 

Pupil Safety and Violence Prevention Policy: Process

Mr. Chamberlin stated that the statute is very directive, e.g. the statute specifies that bullying has to be reported within 48 hours. The policy development process mandates a parent/student forum. Mr. Chamberlin will schedule a “Listening Post” one evening next week in the Maple Street School library to seek input from members of the community.

2011-2012 Hopkinton School District Budget Preparation Overview

Mr. Chamberlin stated that this year, the unreserved fund balance would be significantly lower. The GMR (Guaranteed Maximum Rate) for health insurance increased 14% (2011-2012 budget cycle). Last year the increase was approximately half a percent. Last year, going into budget season, we did not have the contract increases in the operating budget; they were separated out on warrants. This year, the teachers’ contract will be in the operating budget and the HESS contract will be a warrant.

Mr. Chamberlin stated that before we even start with budgeting, based on retirement and health insurance increases, he estimates that we could be looking at a three to four percent increase.

Mr. Luneau stated that he liked how the budget was broken down and prioritized last year; it was helpful to the board.

Hopkinton School District Drug and Alcohol Testing – Commercial Driver’s Licensed (CDL) Staff Policy and Procedures

 

Mr. Chamberlin stated that he met with the representative from the Onsite Drug Testing of New England. He stated federal law requires procedures to be in this policy.

Mr. Chamberlin stated that how we deal with an offender must be in the policy. If an employee tests positive, do we remediate or terminate?  Mr. Chamberlin stated that it was unanimous throughout the Leadership Team, that any school bus driver found under the influence during operations should be terminated.

In trying to enlarge our pool, efficiency, and cost saving, we proposed joining the Town on their policy. The Town’s policy states that if an employee tests positive that they remediate. Mr. Chamberlin stated that the recommendation tonight is to write our own policy and not join with the Town. The Board agreed with Mr. Chamberlin’s recommendation.

Mr. Chamberlin and Ms. Clark will meet with the representative from Onsite Drug Testing of New England to create our own policy.

Hopkinton School District Title I Parent/Guardian Involvement Policy: KB (Second Reading) (Action Item)

Mr. Chamberlin reviewed the changes to the second reading.

Mr. Luneau and Mr. Chamberlin agreed to the following change (italicized) on page two, first bullet: end after in writing (strikeout: and invited personally via phone call).

Mr. Donahue recommended the following change on page two, fourth bullet, last sentence: change to: Meetings will be geared towards meeting the needs of the student’s academic development and skills as expressed by the parent/guardian.

The Board agreed to act on this policy tonight with the recommended edits.

Overnight Trips

Hopkinton High School overnight trip to Spain secondary approval (February 22 to March 2, 2011) (Action Item)

Mr. Chamberlin stated that there are 16 students participating and the cost has gone down $100 per person.

 

Mr. Luneau stated that it was suggested after the French trip last spring, that one parent/guardian of each traveling student should have a valid passport. Mr. Chamberlin will follow-up regarding this with Senora Hassett.

 

Hopkinton High School varsity basketball team overnight trip to Groton, CT and Springfield, MA, December 4 & 5, 2010 (Action Item)

 

Mr. Chamberlin stated there is no instructional time lost; it is an annual event to promote team bonding.

 

Donations to the Hopkinton School District

Mr. Chamberlin gave an overview of the following donations:

Harold Martin School Playground Fund: $2,500/Hopkinton PTA, $2,500/HYSA. (Action Items)

 

Hopkinton Middle School student planners: $1,525 donation from McLane Company, Inc. (Action Item)

Concord Chamber of Commerce $600 Grant to support career exploration at the middle and high schools.  (Action Item)

 

Financial Report

June 2010 Financials

September 2010 Financials

Q1 2010 Report

Budget Adjustment Form 2011-07 (Action Item)

 

Mr. Luneau commented on the September 2010 financials, stating that the amount to reduce taxes into 2011 is going in the right direction and a positive trend in the food service deficit.

Mr. Chamberlin gave an overview of budget adjustment form 2011-07 to support transportation for a homeless student, as required by the McKinney-Vento Homeless Assistance Act.

Public Comment (2)

Merle Dustin asked who the transportation vendor was? Mr. Chamberlin stated it is a transportation company that provides transportation to schools.

MATERIALS INCLUDED

Joint Maintenance Agreements (Winter /George’s Park)

Hopkinton School District Title I Parent/Guardian Involvement Policy: KB

Overnight Trip Form (2)

Draft Joint Board Meeting Minutes, September 27, 2010

Draft Hopkinton School Board Minutes, October 5, 2010

June 2010 Financials

September 2010 Financials

Q1 2010-2011 Report

Nomination Form (1)

Budget Adjustment Form 2011-07

Capital Improvements Plan Forms A & B

11.  Important Dates

10/21/10 – Modern Language Honor Society Induction Ceremony, 7:00pm

10/26/10 – All District Staff Meeting

10/28/10 – Safe Routes to School Meeting

11/01/10 – Additional Parent Teacher Conference Day for Middle School

11/02/10 – Parent Teacher Conference Day (all schools)

11/02/10 – School Board Meeting, MSS cafeteria

11/11/10 – Veterans Day, no school

11/16/10 – School Board Meeting, MSS cafeteria

11/24 – 11/26 – Thanksgiving Recess

ACTION ITEMS

 

12. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $1,525 from McLane Company for Hopkinton Middle School student planners.

A motion was made by Ms. Durant, seconded by Mr. Donahue, motion carries, all in favor, not opposed.

13. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $2,500 from the Hopkinton Youth Sports Association (HYSA), for the Harold Martin School playground fund.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

14. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $2,500 from the Hopkinton PTA, for the Harold Martin School playground fund.

A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.

15. The Hopkinton School Board approve the Superintendent’s recommendation to accept a $600 Grant from the Greater Concord Chamber of Commerce, to support the middle and high school career fairs.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

16. The Hopkinton School Board approve the Superintendent’s recommendation to approve the Hopkinton School District Title I Parent/Guardian Involvement Policy: KB as amended.

Motion carries as amended, all Board Members voted in favor, not opposed.

17. The Hopkinton School Board accept the Superintendent’s recommendation to approve the joint agreement with the Town of Hopkinton for winter maintenance as amended.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries as amended, all in favor, not opposed.

18. The Hopkinton School Board accept the Superintendent’s recommendation to approve the joint agreement with the Town of Hopkinton for use and maintenance of George’s Park as amended.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries  as amended, all in favor, not opposed.

19.  The Hopkinton School Board accept the Superintendent’s recommendation to approve the proposed Capital Improvements Plan as presented in form B.

A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.

20. Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-07 in the amount of $6000.

A motion was made by Mr. Jones, seconded by Ms. Durant, motion carries, all in favor, not opposed.

21. The Hopkinton School Board approve the Superintendent’s nomination of Karen Case, part-time food service general worker, Hopkinton Middle High School, effective Oct. 20, 2010, for the 2010-2011 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

22. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School varsity basketball team overnight trip to Groton, CT and Springfield, MA: December 4 – December 5, 2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

23. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School overnight trip to Spain, February 22 – March 2, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

NONPUBLIC SESSION

24. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Negotiations

Student Issue

At 7:42pm Mr. Donahue made a motion, seconded by Ms. Durant that the Board enter into nonpublic session in accordance with RSA 91-A:3, (a) and (c) for the discussion of negotiations and a student issue. Motion passed on a roll call vote: Mr. Luneau (yes), Ms. Durant (yes), Mr. Jones (yes), Mr. Donahue (yes).

RETURN TO PUBLIC SESSION

 

25. Adjournment

At 8:13pm a motion was made by Mr. Jones and seconded by Mr. Donahue to return to pubic session, motion passed, all in favor, not opposed.

Respectfully submitted, Jean Eaton

 

 

 

 

 

 

 

 

 

 

 

Maple Street School, Hopkinton, NH

Nonpublic Minutes

October 19, 2010

25. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (e)

Negotiations

Student Issue

During the nonpublic session the Board discussed negotiations and a student issue.

Mr. Jones motioned to come out of nonpublic session, seconded by Mr. Donahue, Motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Donahue (yes), Mr. Jones (yes) all in favor, not opposed. The board came out of nonpublic session at 8:13pm.