October 5, 2010


Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

October 5, 2010

 

 

IN ATTENDANCE:

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Louis Josephson, Larry Donahue, William Jones, Student Representative Samuel Helrich

Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark, Principals: William Carozza, Harold Martin School, Christopher Sousa, Hopkinton Middle High School, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mr. Luneau called the meeting to order at 6:30pm; Samuel Helrich led in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

None

APPROVAL OF MINUTES:

Motion to approve the minutes of September 7, 2010 was made by Mr. Donahue, seconded by Ms. Durant, as amended by Mr. Luneau (page 2226: change loose to lose), all in favor, minutes carry as amended.

Motion to approve the minutes of the School Board Retreat held on September 16, 2010 was made by Ms. Durant, seconded by Mr. Donahue, all in favor, minutes carry.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA:

None

CORRESPONDENCE:

None

PUBLIC COMMENT (1):

Merle Dustin, community member, thanked everyone for moving the tables closer at the joint meeting so the public could hear better.

 

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Ms. Durant thanked Mr. Chamberlin, the SAU staff, and the principals for all their work on C-time. She felt it was a success and the feedback from parents was positive.

Ms. Durant thanked Mr. Chamberlin for working with Town Administrator Neal Cass; she stated the joint meetings have been great.

Ms. Durant stated that she recently went to a college fair at Southern New Hampshire University. She believes parents and students should be encouraged to attend these fairs. Ms. Durant said that other schools brought buses – she stressed the constant communication to our parents is important for these kinds of events that require parent participation.

Mr. Donahue commented that the recent retreat was productive and worthwhile.

Mr. Jones stated the retreat was valuable and he looks forward to more.

Mr. Josephson agreed with the positive comments regarding the retreat.

Sam Helrich stated that he appreciated the extra time C-time allowed him to sleep in.

Mr. Luneau echoed the affirmative comments on the start of school, the retreat, the joint meeting with the selectmen, and C-time. He stated that he was pleased to see how closely the administrative leaders of both boards have been working together; Mr. Luneau hopes to see more of these meetings.

STAFF REPORTS AND PRESENTATIONS:

a. Administrator Reports

i. Principal Reports

William Carozza, Principal Harold Martin School

Mr. Carozza thanked Ms. Durant for all of her tremendous support of C-time at Harold Martin School. He stated that teachers are really talking about data and kids, because of the expectations and the time we have given them.

Michael Bessette, Principal Maple Street School

Mr. Chamberlin stated that Mr. Bessette is out of district this evening and he would relay any questions about his report.

Mr. Luneau stated he particularly liked his goal and action plan spreadsheet. He stated that one of the things identified at MSS a while ago was climate and it was not on the spreadsheet – was it left off or no longer a goal?

Mr. Chamberlin stated that climate it is considered part everyday operations and this report was focused more on curriculum instruction and assessment. Mr. Chamberlin will work with Mr. Bessette to continue his work on climate.

 

Christopher Sousa, Principal Hopkinton Middle High School

Mr. Sousa stated that he thought C-time was innovative; he heard some extremely positive feedback from staff.

Mr. Luneau commented on the great work with Project Running Start; students can earn college credits at NHTI while earning credit toward high school graduation.

Mr. Luneau stated that we need to inform students about TechFest 2010. This is an all day event of hands-on science and technology demonstrations. Middle and high school students and their families are encouraged to attend this day to learn more about science, technology, engineering, and mathematics.

 

ii. Superintendent Report

Steven Chamberlin, Superintendent of Schools

Mr. Chamberlin reiterated that it has been a busy time around the district: Retreat, C-time, early release day.

Mr. Luneau asked Mr. Chamberlin about the new laws impacting tuition students.

Mr. Chamberlin stated this is a significant change, as districts that accept tuition students cannot refuse because of special education identification; districts are now able to bill for the district of residency for special education related costs.

Mr. Josephson stated that he appreciated the emphasis of his report on observation.  

 

b October 1, 2010 Enrollment

Mr. Chamberlin gave an overview of the enrollment document presented. He stated that he added a column, which includes projections from December 2007.  Mr. Chamberlin stated we are close to the targeted projections.

 

c. Donation: Harold Martin School Playground Fund: $100,000 (Action     Item)

Mr. Chamberlin stated that there is an action item tonight to accept a $100,000 donation. He thanked Mr. Berliner, community member, for his incredible work on the playground project. Currently, there is $117,000 in the fund and they need approximately $130,000 – $140,000 to complete the entire project.

Mr. Berliner stated that they have all but $5,000 of the money for the purchase, removal, installation, and groundwork. He stated that they will not go beyond the funds they have on hand. They are looking at delivery and installation during the second week in November 2010. Removal and site work would take place the week prior.

d. Financial Report

i. August 2010 Financials

ii. 2009-2010 Q4 Financial Report

iii. Budget Adjustments: 2011-03, 2011-04, 2011-05, 2011-06 (Action Items)

 

Mr. Chamberlin gave details on each budget adjustment and asked if there were any questions regarding the budget adjustments or the financial reports presented.

Ms. Durant asked if we see the $51,000 food service number as accurate or do we foresee bringing this number down?

Ms. Clark stated that there are only two days of schools included in the report and she had to estimate.

Mr. Chamberlin stated that they have plans to market more on the district web site. He stated that he and Ms. Clark are looking forward to working on this together.

Ms. Clark stated that the fund balance this year will be lowest in years.

Mr. Luneau stated that this was talked about during the joint meeting, but he would bring this up again at Budget Committee.

 

ITEMS FOR SCHOOL BOARD DISCUSSION

  1. a. Policy Development Process

Mr. Chamberlin stated they had two policies up for discussion tonight and five additional policies to address this year (before December 31, 2010). He stated that in the past there has been a sub committee and asked the board if they wanted to initiate one or use the reading process?

Mr. Donahue stated that it did not make sense for the board to be involved at the draft level.

Mr. Luneau agreed with Mr. Donahue. He stated that he is more interested in the practices to carry out the policy.

Mr. Donahue stated we need to decommission some policies.

 

  1. b. Hopkinton School District Drug and Alcohol Testing – Commercial Driver’s Licensed (CDL) Staff Policy and Procedures  (First Reading), (Action Item)  

Mr. Chamberlin gave an overview of the policy presented. He stated that this is a vendor requirement and the Town approved this policy.

Mr. Luneau asked Mr. Chamberlin to see if the vendor would accept a policy by the school board and procedures created by the administration.

 

  1. c. Hopkinton School District Title I Parent/Guardian Involvement Policy (First Reading)

Mr. Chamberlin gave an overview of the policy presented. He stated that this is essentially the adopted language with the New Hampshire School Boards Association.

Mr. Luneau stated that we need to make sure we are not mixing policy and procedure.

 

  1. d. 2011– 2012 Hopkinton School District Budget Process

Mr. Chamberlin reviewed the 2010-2011 budget timeline as presented.

 

  1. e. Hopkinton School Board Policy and Budget Development Calendar

Mr. Chamberlin gave a rundown of the policy/budget development schedule. He identified several conflict dates and discussed the next school board work session.

School board members were onboard with keeping a board meeting on midterm Election Day, November 2.

 

  1. f. Hopkinton School Board Letter to NH State Representatives regarding federal funding.

Mr. Donahue asked that the letter be addressed to State Senator Sylvia Larson as well.

Mr. Luneau stated the letter should be copied to the Hopkinton Board of Selectmen.

Mr. Chamberlin will make the changes to the letter as indicated.

Public Comment (2)

Merle Dustin, community member, said that recently President Obama was asked about his daughters attending a private school in Washington, D.C.  She said he stated that the Washington, D.C. schools had room for improvement.

Materials Included

Administrator Reports (4)

Hopkinton School District Title I Parent/Guardian Involvement Policy: KB

Hopkinton School District Drug and Alcohol Testing Policy and Procedures: EEAEA

Hopkinton School District 2010-2011 Budget Timeline

Hopkinton School Board Calendar of Policy and Budget Development

Draft letter to NH State Representatives regarding federal funding

Enrollment October 1, 2010

C – Time brochures (2)

The Hawk Eye, September 24, 2010

Overnight Trip Forms (3)

Monthly Financial Reports (2)

Budget Adjustment Forms (4)

Draft Hopkinton School Board Minutes, September 7, 2010

Draft Hopkinton School Board Retreat Minutes, September 16, 2010

11. Important Dates

10/08/10 – Early Release Day

10/11/10 – Columbus Day, no school

10/19/10 – School Board Meeting

11/01/10 – Additional Parent Teacher Conference Day for Middle School

11/02/10 – Parent Teacher Conference Day (all schools)

11/11/10 – Veterans Day, no school

ACTION ITEMS

12.  The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton Middle School 7th grade trip to Environmental Camp, AMC Cardigan Mtn. Lodge: Oct. 3 – 5, 2010 and Oct. 6 – 8, 2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

13.  The Hopkinton School Board accept the Superintendent’s recommendation to approve Hopkinton Middle School’s 8th grade overnight trip to Quebec, Canada: May 5 – May 7, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

14.  The Hopkinton School Board accept the Superintendent’s recommendation to approve Hopkinton High School overnight trip to Washington, D.C.: March 24- March 27, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

15.  The Hopkinton School Board accept the Superintendent’ recommendation to accept an anonymous donation of $100,000 for the Harold Martin School playground fund.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

16. The Hopkinton School Board accept the Superintendent’s recommendation to accept a $1000 donation from Best Buy toward technology at Harold Martin School.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

17.  The Hopkinton School Board approve the superintendent’s recommendation to accept Harold Martin School Instructional Assistant, Kelli Cyr’s notice of resignation, effective September 17, 2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

18.  The Hopkinton School Board approve the Superintendent’s nomination of Catherine Fleming, Instructional Assistant, Harold Martin School, effective October 6, 2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

19.   The Hopkinton School Board accept the Superintendent’s recommendation to approve Hopkinton High School English Teacher Kathleen LaClair’s request for maternity leave.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

20. The Hopkinton School Board approve the superintendent’s recommendation to accept Hopkinton Middle School Student Council Advisor Lary Hodgdon’s notice of resignation, effective August 30, 2010.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

21.   The Hopkinton School Board approve the Superintendent’s nomination of Kelly Conley, Hopkinton Middle School Student Council Advisor, 2010-2011 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

22.  The School Board approve the Superintendent’s recommendation to approve Hopkinton School District Drug and Alcohol Testing – CDL Staff Policy EEAEA.

Tabled

23. The Hopkinton School Board accept the Superintendent’s nomination of Sarah Wicksman, Varsity Cheerleading Coach, Winter 2010-2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.
Mr. Luneau stated social security numbers should be removed from employment applications.

24. Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-03 in the amount of $8,073.11

A motion was made by Ms. Durant, seconded by Mr. Donahue, motion carries, all in favor, not opposed.

25. Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-04 in the amount of $25,691.88

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

26. Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-05 in the amount of $20,105.76

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

27. The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-06 in the amount of $17,165.33

A motion was made by Ms. Durant, seconded by Mr. Donahue, motion carries, all in favor, not opposed.

28. The Hopkinton School Board approve Phase One of the Harold Martin School Playground Project, not to exceed $120,000.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

Mr. Donahue left the meeting at 8:20pm.

 

NONPUBLIC SESSION

 

29. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

At 8:21pm Ms. Durant made a motion, seconded by Mr. Jones that the Board enter into nonpublic session in accordance with RSA 91-A:3 II (a) and (c) for discussion of negotiations and a student issue. Motion passed on a roll call vote: Ms. Durant (yes), Mr. Jones (yes), Mr. Josephson (yes), Mr. Luneau (yes).

Negotiations

Student Issue

RETURN TO PUBLIC SESSION

 

  1. Adjournment

At 9:46pm a motion to adjourn was made by Ms. Durant, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

The meeting adjourned at 9:46pm

Respectfully submitted,

 

Jean Eaton

Maple Street School, Hopkinton, NH

Nonpublic Minutes

October 5, 2010

30. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a) and (c)

Negotiations

Student Issue

During the nonpublic session the Board discussed negotiations and a student issue.

Mr. Josephson motioned to come out of nonpublic session, seconded by Mr. Jones.  Motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Josephson (yes), Mr. Jones (yes) all in favor, not opposed. The board came out of nonpublic session at 9:45pm.