April 19, 2011


Hopkinton School District School Board

School Administrative Unit #66

Meeting Minutes

April 19, 2011

 

IN ATTENDANCE

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Board Members: Larry Donahue, Louis Josephson, William Jones

Administration: Superintendent: Steven Chamberlin

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Mr. Luneau called the meeting to order at 5:30pm; Ms. Durant led in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA

-     Number 7m – iv BMO credit card cash back

-     Action Items: 17, 18, 19

CORRESPONDENCE

None

APPROVAL OF MINUTES

Motion to approve the minutes of the regular school board meeting held on March 22, 2011, was made by Ms. Durant, seconded by Mr. Jones, all in favor, minutes carry.

Motion to approve the minutes of the public hearing meeting held on April 5, 2011, was made by Ms. Durant, seconded by Mr. Jones, all in favor, minutes carry.

PUBLIC COMMENT (1)

None

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Mr. Donahue stated that the administration and board must do more to raise public awareness. He stated that the community at large does not realize contracts need to be distributed by April 15.

Mr. Luneau suggested sending an email and a post on the District website regarding the rationale for the staff reductions and what was cut in the budget before the staff reductions.

STAFF REPORTS AND PRESENTATIONS

2011 – 2012 Revenue Opportunities

  1. i. Hopkinton School District Reduced Tuition Program for Non Resident Teacher

Mr. Chamberlin handed out a memorandum on the proposed reduced tuition program for children of non-resident Hopkinton School District teachers.

The board discussed the following:

-       Eligibility

-       Tuition rate

-       Tuition (what is provided)

-       Special Education Costs

-       Process

-       Continuation

Tuition Rates:

 

Number of Children                        Percent of Local Tuition Rate

One                                                55%

Two                                                45% (each)

Three or more                                    35% (each)

*Prorated for part time teachers

Mr. Chamberlin reviewed the change in the special education law and the protection it provides the District. He stated that the school district attorney is reviewing the proposed program.

Questions/Concerns/Suggestions

 

Nepotism

Prorated tuition for non full time staff

Reaching maximum enrollment

Public forum

Tax ramifications for teachers

Program vs. Policy
Mr. Luneau stated the proposal must come back to the board before approval or implementation.

  1. ii. Preschool

Mr. Chamberlin handed out a memorandum outlining the following recommended preschool tuition rates for 2011-2012.

Background:

 

-       The Hopkinton School District last revised preschool tuition rates during the 2006-2007 school year.

-       The range in tuition rates for public preschool is $118 to $330/month for a 3-day/week program.

-       The mean tuition rate for public preschool is $220/month for a 3-day/week program.

-       The range in tuition rates for public preschool is $99 to $231/month for a 2-day/week program.

-       The mean tuition rate for public preschool is $170/month for a 2-day/week program.

Recommendations by Dr. Aubry, Mr. Carozza, and Ms. Clark:

Three-day/week program

 

$200/month (a $20/month increase). This increase would make the Hopkinton tuition rate the median rate for public preschool tuition in the area.

Two-day/week program

 

$155/month (a $20/month increase). This increase would make the Hopkinton tuition rate the median rate for public preschool tuition in the area.

Mr. Chamberlin supports these increases, stating they are competitive and in the median price range.

The Board agreed to proceed with these increases.

 

  1. iii. Food Service

Mr. Chamberlin reviewed Ms. Clark’s memorandum regarding lunch prices for the 2011-2012 school year.

The proposed changes are a direct effect of the Hunger-Free Kids Act of 2010.

Proposed rates for 2011-2012:

Elementary

Milk            .40

Breakfast

Full Price 1.00

Reduced Price .30

Adult Price 1.50

Lunch

Full Price 2.50

Reduced Price .40

Adult Price 3.50

Middle/High School

Milk            .40

Breakfast

Full Price 1.25

Reduced Price .30

Adult Price 1.50

Lunch

Full Price 3.00

Reduced Price .40

Adult Price 3.50

Estimated increases in revenue:

Elementary:              $6,000

Middle/High:            $12,000

 

  1. iv. BMO Credit Card: Cash Back

Mr. Chamberlin informed the board that they have purchased $190,000 using the BMO credit card; the district will receive 1% cash back (approximately $1,900 dollars).

 

ITEMS FOR BOARD DISCUSSION

  1. a. 2010 – 2011 School District Calendar
    1. ii. Survey Feedback

Overall, 64% to continue the extended day and 36% to extend the school year

The board agreed with Mr. Chamberlin’s recommendation to continue the extended day approach (May 2 through May 17).

iii. Calendar Adjustment

Teacher appreciation week May 2 – 5, 2011

In celebration of Teacher Appreciation Week, breakfast will be served at each school on the following dates at 7:15am. Mr. Chamberlin invited school board members to attend.

Tuesday, May 3 – Harold Martin School

Thursday, May 5 – Maple Street School

Friday, May 6 – Hopkinton Middle High School

  1. b. Concord Regional Technology Center Funding

Mr. Chamberlin handed out a memorandum regarding Concord Regional Technology Center funding. He stated that state support of the technical center program is in jeopardy.

The Concord School District has requested a firm commitment of seats by Tuesday of next week; fifteen students have requested the Concord Regional Technical Center Program. A registration form requesting parent, student, and guidance counselor signatures will be used to verify commitment to the program.

First Year Program:

5 – Automotive

1 – Cosmetology

2 – Education

Second Year Program:

 

 1 – Health Science

4 – Construction

1 – Automotive

1 – Criminal Justice

Mr. Chamberlin stated that tuition would likely be $2360. He stated that by utilizing a combination of the 2011-2012 budgeted and Special Education Trust funds, all student requests can be supported.

Mr. Chamberlin stated that the CRTC program is a critical part of programming for our high school special education population.

Mr. Chamberlin stated that $23,000 is budgeted for transportation. Plans have been discussed to share 50% of the transportation costs with the Kearsarge School District.

  1. c. Drug and Alcohol Testing of Commercial Driver Licensed (CDL)

Staff Policy (EEAEA)  (Fourth Reading) (Action Item)

Mr. Chamberlin thanked Mr. Luneau for all of his work on the policy. He stated that he believes that policy is ready to be voted on.

 

  1. d. Absenteeism, Attendance, Truancy Policy (JH) (third Reading) (Action Item)

Mr. Chamberlin stated that the policy is ready to be voted on. There was one addition since the last reading, which included the Federal Department of Education recommendation to add military active duty deployment to excused absences.

  1. e. Budget Adjustment Form 2011-12 (Action Item)

Mr. Chamberlin stated the budget adjustment was to reclassify special education funds due to repairs to the wheelchair bus.

 

  1. f. Overnight Trip – HHS Science Trip, Cape Cod, Massachusetts, May 15 – 17, 2011 (Action Item)

Mr. Chamberlin explained that this was an annual trip – the students will miss two instructional days.

 

  1. g. Monthly Financials – March 2011

Mr. Luneau stated that compared to February 2011, food service improved slightly and the end of year fund balance is slightly less.  

PUBLIC COMMENT (2)

Mr. Matt Krogman, Hopkinton Middle High School social studies teacher, was present to address any questions to his letter submitted to the board.

Mr. Donahue stated that everyone fully recognizes the value of this employee greatly, and it pains this group an incredible amount that we are in this situation.

Mr. Luneau stated that we are in a highly regulated environment and the decision we have to make are not the ones we like to make, but part of our boards responsibility that the fund the voters approved last month is enough to run the school district next year.

MATERIALS INCLUDED

Lunch Prices for 2011-2012 memorandum

Draft School Board Meeting Minutes, March 22, 2011

Draft Public Hearing Minutes, April 5, 2011

Overnight Trip Form

Budget Adjustment Form 2011-12

Drug and Alcohol Testing of Commercial Driver Licensed (CDL) Staff Policy (EEAEA)

Monthly Financials – March 2011

11.  Important Dates

  • 04/25 to 04/29 – Spring Recess
  • 05/02 to 05/06 – Teacher Appreciation Week
  • 05/27/11 – Early Release Day for Professional Development
  • 05/30/11 – No School/Memorial Day
  • 06/09/11 – School Board/Senior Class Cookout
  • 06/10/11 – Graduation

ACTION ITEMS

12.  The Hopkinton School Board approve the Superintendent’s nomination of the 2011-2012 Hopkinton School District administrators as presented.

(To be discussed in nonpublic)

13. The Hopkinton School Board accept the Superintendent’s recommendation to approve the high school overnight science trip to Cape Cod, Massachusetts, May 15 – 17, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

14.  The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-12 in the amount of $2,702.53.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

15.  The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton School District Drug and Alcohol Testing of Commercial Driver Licensed (CDL) Staff Policy (EEAEA)

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

  1. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton School District Absenteeism, Attendance, Truancy Policy (JH)

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

  1. The Hopkinton School Board approve the Superintendent’s nomination of Jeff Litchfield, Assistant Track Coach, Hopkinton High School, for the 2010 – 2011 school year.  

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

18.  The Hopkinton School Board approve the Superintendent’s recommendation to accept Lisa Lulka’s notice of resignation, effective June 30, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed, with regret.

19.  The Hopkinton School Board approve the Superintendent’s recommended Hopkinton School District preschool tuition rates for the 2011-2012 school year as presented.

A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

 

20. The Hopkinton School Board approve the Superintendent’s recommendation to increase food service rates for the 2011 – 2012 school year, as presented

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

At 7:26pm Mr. Donahue made a motion, seconded by Mr. Josephson that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a) and (c) for the discussion of personnel and action item 12. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Josephson (yes), all in favor, not opposed.

NONPUBLIC SESSION

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (c), and (e)

Personnel

Action Item 12

RETURN TO PUBLIC SESSION

 

12. The Hopkinton School Board approve the Superintendent’s nomination of the 2011-2012 Hopkinton School District administrators as presented.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

At 7:47pm a motion was made by Mr. Donahue, seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.

 

21. Adjournment

Maple Street School, Hopkinton, NH

Nonpublic Minutes

April 19, 2011

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (c), and (e)

Personnel
During the nonpublic session the Board discussed personnel and action item 12.

Ms. Durant motioned to come out of nonpublic session, seconded by Mr. Donahue, motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Jones (yes), Mr. Josephson (yes), Mr. Donahue, all in favor, not opposed.

The board came out of nonpublic session at 7:45pm.

RETURN TO PUBLIC SESSION