August 29, 2011


Hopkinton School District School Board

School Administrative Unit #66

Meeting Minutes

August 29, 2011

 

IN ATTENDANCE

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Board Members: Larry Donahue, Louis Josephson, William Jones

Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark, Hopkinton Middle High School Principal: Christopher Kelley, Hopkinton Middle High School Assistant Principal: Rebecca Gagnon

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Mr. Luneau called the meeting to order at 5:30am; Rebecca Gagnon led the Pledge of Allegiance.

Mr. Luneau welcomed Rebecca Gagnon, the new Assistant Principal, Hopkinton Middle and High Schools

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA

Revised agenda presented

CORRESPONDENCE

None

APPROVAL OF MINUTES

Motion to approve the minutes of the public hearing held on July 14, 2011, was made by Mr. Donahue, seconded by Ms. Durant, all in favor, minutes carry.

Motion to approve the minutes of the public hearing held on July 28, 2011, was made by Mr. Donahue, seconded by Ms. Durant, (Mr. Josephson abstained), all in favor, minutes carry as amended: Page 2401, line 43, change training to country, page 2405, Action Item 20, there was no motion, strike from minutes.

PUBLIC COMMENT (1)

Beth Mayland, community member, expressed her concerns about the decision regarding algebra not being an option for her son who is entering the seventh grade.

Concerns:

  • Other schools in the area offering algebra in the seventh grade.
  • Pervasive feeling from other parents that we could be doing more for our math students.
  • NECAP scores: drop from 80% proficient down to 30% proficient in high school.
    • Not offering algebra to seventh graders is not an individual issue – we should be looking at it as a whole.
  • Work toward a middle school schedule that would work with the high school schedule.

Mr. Luneau thanked Ms. Mayland for her comments and stated that the board will look into the matter. He said that he is glad parents and families have high expectations for curriculum.

Ms. Mayland asked that the board look at creative solutions before significant change. She asked how to move this forward, and if she needed to get a group of parents together for a better voice.

Mr. Luneau suggested that Ms. Mayland meet with Mr. Josephson.

Mr. Chamberlin stated that the district has a Math Task Force and math is a point of interest. He stated that he appreciates Ms. Mayland’s advocacy and wants to make tomorrow better than today.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Ms. Durant welcomed Ms. Gagnon. She is delighted to have her onboard. She hopes her transition is smooth and offered to help her out in any way

Mr. Donahue welcomed Ms. Gagnon and echoed Ms. Durant’s comments. He mentioned that his wife took a position in Goffstown and they do not start school until after Labor Day and school ends early June.

Mr. Josephson welcomed Ms. Gagnon and stated that he hopes she is having a good start.

Mr. Jones and Mr. Luneau welcomed Ms. Gagnon.

Mr. Luneau complimented the superintendent on his decision to move the formal staff kickoff to Thursday – it was a very thoughtful solution.

Mr. Luneau stated that over the course of the last several years, the District has been working on grade level requirements and competencies. Finding a way to earn credit, achieve competency, and move to another level. Perhaps there are ways students would be able to receive credit for the competency, meet the state requirement, and then move up. This is one of the benefits of having graduation requirements and competencies that are attached. Hopefully, it is something some of our kids will be able to see down the road.

3.  Staff Reports and Presentations

  1. a. Introduction: Rebecca Gagnon, Hopkinton Middle and High Schools’ Assistant Principal

Mr. Chamberlin took this opportunity to officially introduce Ms. Gagnon. He is excited to have her onboard and stated she is transitioning well. Mr. Chamberlin asked Ms. Gagnon for her thoughts.

Ms. Gagnon stated that she has had a fabulous time – she is amazed with everyone’s kindness and generosity and appreciates that they care deeply. It has been great working on the master schedule.

  1. b. Class Gift – HHS Class of 2011

Mr. Chamberlin handed out the class gift proposal prepared by John Wescott, senior class president.

Mr. Kelley gave an overview of the following:

 

Gym entrance project includes:

Relocating two dumpsters

Replace cement slab – with larger patio

Landscaping around the patio

New weather resistant trash receptacles

Recycle bins

Picnic tables

Placard – The Class of 2011 and Class of 2009

Mr. Chamberlin stated that the trash receptacles/recycle bins would be funded in part by the Class of 2009. He stated that this project is a testimony to both classes.

  1. c. Overnight Trip Proposals

i. Eighth Grade Quebec City: May 10 – May 12, 2012  (Action Item)

Mr. Chamberlin stated that this is an annual trip and tonight’s action item is final approval.

ii. Hopkinton High School German Exchange: June 7 – June 28, 2012 (Preliminary Approval) (Action Item)

Mr. Chamberlin stated that tonight’s action item is for preliminary approval. He stated that if there were no snow days, the students would not lose any days of instruction. This will come back to the board for final approval.  

Mr. Chamberlin stated that he and Mr. Kelley met with Herr Olson have tightened expectations of both the school and students.

ITEMS FOR BOARD DISCUSSION

  1. b. 2011 – 2012 Hopkinton School District Budget: Impact of Retirement Downshift

Mr. Chamberlin stated that based on the new rates, the District is able to release $120,000-$130,000 in held back funds.

Funds to be released:

1% Non-union raises

0.5 Instructional Assistant at Maple Street School

Permanent substitutes: elementary and high school

Buffer and carpet cleaner

Mr. Chamberlin stated that the following holdbacks could be released second semester:

Adventure Ed

Additional guidance days

School to Career

Wood

  1. c. Hiring

i. MSS Early Morning Monitor, Bus Monitor, AM Crossing Guard  (Action Items)

Mr. Chamberlin stated that these positions are necessary to ensure student safety; they are contractual positions.

ii. Permanent Substitute (Action Item)

Mr. Chamberlin stated that this action item is for the permanent substitute for the middle high school.

iii. Long-Term Substitute (Action Item)

Mr. Chamberlin stated that this action item is for a staff member who is out on long-term leave.  

 

iv. Instructional Assistants (Action Items)

Mr. Chamberlin stated that four instructional assistants are being nominated tonight:

Sarah Wicksman, Maple Street School (former student)

Stephanie Ogden, Harold Martin School

Karla Heck, Harold Martin School

Kimberly Stevens, Hopkinton Middle School

v. Resignation (Action Item)

Mr. Chamberlin stated that Anne Gater, Hopkinton Middle High School Office Manager, is retiring November 1, 2011.

 

  1. d. Hopkinton School Board Schedule

i. Retreat

Mr. Chamberlin recommended October 24 for the Board Retreat. Mr. Josephson has a conflict this evening. Mr. Chamberlin will bring a couple of alternate dates to the September 26 meeting.

 

ii. Joint Meeting with the Hopkinton Board of Selectmen

Mr. Chamberlin will speak to Mr. Cass, Town Administrator, about having the joint board meeting on September 26.

 

iii. Annual School District Meeting

Mr. Chamberlin stated that Ed Kaplan, Moderator, is not available on March 10, 2012.

The board members agreed to move the meeting to March 17 – the town meeting would move to March 24.

iv. Public Hearing, Harold Martin School Carpet

The public hearing to withdraw the funds from the Maintenance Trust will be on September 13, 2011, at 5:15pm.

 

  1. e. Financials

i. Monthly Financial Report – June 2011

Ms. Clark stated that the unreserved fund balance is higher because of the lawsuit, Medicaid funds, and $40,000.00 in encumbered funds not used.

ii. Budget Adjustment 2011-15, 2011-16, 2011-17, 2011-18, 2011-19 (Action Items)

Mr. Chamberlin gave an overview of the budget adjustments.

×   Reclass amounts budgeted for General Fund share of Artist in Residence program

×   Reclass amounts to cover technology purchases (discussed at the 6/30/11 School Board Mtg.)

×   Reclass amounts to cover for amounts over on legal lines.

×   Reclass amounts to cover food service deficit

×   Reclass amounts to cover vocational tuition expenses

 

iii. MS 25/DOE 25

Mr. Chamberlin reviewed the MS 25 and DOE 25 with the board. He stated that signatures are needed tonight from the board on the MS 25 and DOE 25.

PUBLIC OMMENT (2)

None

 

IMPORTANT DATES

August 29: First day for staff

August 30: First day for students

September 1: Early Release Day

September 2: No School

September 5: No School

ITEMS INCLUDED

Budget Adjustment Forms – 2011-115, 16, 17, 18, 19

School Board Meeting Minutes – July 14, 2011

School Board Meeting Minutes – July 28, 2011

Monthly Financials – June 2011

2011-2012 Budget Memorandum

MS 25/DOE 25

ACTION ITEMS

12.  The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-15 in the amount of $2638.49.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

13.  The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-16 in the amount of $11,302.53.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

14.  The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-17 in the amount of $11,057.71.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

15.  The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-18 in the amount of $66,800.12.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

16.  The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2011-19 in the amount of $9,364.15.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

17.  The Hopkinton School Board approve the Superintendent’s nomination of Lynn Bennett, MSS Early Morning Monitor, for the 2011-2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

18.  The Hopkinton School Board approve the Superintendent’s nomination of Robin O’Dougherty, AM Bus Monitor, for the 2011-2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

19.  The Hopkinton School Board approve the Superintendent’s nomination of Susan Garlow, MSS AM Crossing Guard, for the 2011-2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

20.  The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton Middle School Eighth Grade trip to Quebec City, May 10 – May 12, 2012.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

21.  The Hopkinton School Board accept the Superintendent’s recommendation to grant preliminary approval for the Hopkinton High School German Exchange to Lindau, Bavaria, Bodenesee-Gymnasium, June 7, 2012- June 28, 2012.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

22.  The Hopkinton School Board approve the superintendent’s recommendation to accept Hopkinton Middle and High School Office Manager, Ann Gater’s notice of resignation, effective November 1, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed, with regret.

23.  The Hopkinton School Board approve the Superintendent’s nomination of Karen May, long-term substitute, Reading Teacher, Harold Martin School and Maple Street School, 0.6, August 29 – December 22, 2011.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

24. The Hopkinton School Board approve the Superintendent’s nomination of Sarah Wicksman, Instructional Assistant, Maple Street School (1.0), 2011- 2012 school year.

A motion was made by Ms. Durant, seconded by Mr. Donahue, motion carries, all in favor, not opposed.

25.  The Hopkinton School Board approve the Superintendent’s nomination of Karla Heck, Instructional Assistant, Harold Martin School (0.5), 2011- 2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

26.  The Hopkinton School Board approve the Superintendent’s nomination of Mary Anne Mann, Permanent Substitute, Hopkinton Middle and High Schools, 2011- 2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

27.  The Hopkinton School Board approve the Superintendent’s nomination of Stephanie Ogden, Instructional Assistant, Harold Martin School (0.5), 2011- 2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

28.  The Hopkinton School Board approve the Superintendent’s nomination of Kimberly Stevens, Instructional Assistant, Hopkinton Middle School (1.0), 2011- 2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

 

  1. Recommend the Hopkinton School Board approve/sign the DOE-25 for the 2010-2011 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

  1. Recommend the Hopkinton School Board approve/sign the MS-25 for the 2010-2011 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

  1. The Hopkinton School Board approve the superintendent’s recommendation to accept the gift from the Class of 2009 and the Class of 2011, as presented.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

At 7:12pm Mr. Donahue made a motion, seconded by Ms. Durant that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a), (b), (c), and (e) for the discussion of negotiations and a legal matter. Motion passed on a roll call vote: Mr. Luneau (yes), Ms. Durant (yes), Mr. Jones (yes), Mr. Donahue (yes), all in favor, not opposed.

 

NONPUBLIC SESSION

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)

Negotiations

Legal Matter

RETURN TO PUBLIC SESSION

 

32. Adjournment

At 8:15pm a motion was made by Mr. Donahue, seconded by Mr. Jones to adjourn the meeting, motion passed, all in favor, not opposed.

Respectfully submitted,

 

Jean Eaton

 

Maple Street School, Hopkinton, NH

Nonpublic Minutes

August  29, 2011

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)

Negotiations

Legal Matter

During the nonpublic session the Board discussed negotiations and a legal matter.

Mr. Donahue motioned to come out of nonpublic session, seconded by Mr. Jones, motion passed on a roll call vote: Mr. Luneau (yes), Mr. Donahue (yes), Ms. Durant (yes), Mr. Josephson (yes), Mr. Jones (yes), all in favor, not opposed.

The board came out of nonpublic session at 8:15pm.

RETURN TO PUBLIC SESSION