December 5, 2011

Hopkinton School District School Board

School Administrative Unit #66

Meeting Minutes

December 5, 2011

IN ATTENDANCE

School Board: David Luneau, Chairman; Elizabeth Durant, Vice Chairman; Louis Josephson, Board Member

Student Representative: Elizabeth Wallingford

Administration: Steven Chamberlin, Superintendent of Schools; Michelle Clark, Business Administrator; Dr. Valerie Aubry, Director of Student Services; Matthew Stone, Director of Technology; William Carozza, Principal, Harold Martin School; Michael Bessette, Principal, Maple Street School; Christopher Kelley, Principal, Hopkinton Middle High School; Rebecca Gagnon, Assistant Principal, Hopkinton Middle High School

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Mr. Luneau called the meeting to order at 5:30pm; the following Hopkinton High School civics class students led the Pledge of Allegiance:

Taylor Pearson

Eli Herman

Rachel Salzberg

Sarah Barnard

Grace McCaffrey

Julian Taranow

Sam Bonifant

ADDITIONS/DELETIONS FROM AGENDA BY SUPERINTENDENT

None

CORRESPONDENCE

Mr. Chamberlin presented a thank you note from Tana Montore.

APPROVAL OF MINUTES

Motion to approve the minutes of the school board Retreat held on November 7, 2011, was made by Ms. Durant, seconded by Mr. Josephson, all in favor, minutes carry.

Motion to approve the minutes of the regular school board meeting held on November 14, 2011, was made by Ms. Durant, seconded by Mr. Josephson, (Mr. Josephson abstained) minutes carry.

PUBLIC COMMENT (1)

None

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Mr. Luneau mentioned the passing of Richard Alto, former principal of Hopkinton Middle and High Schools and Francis Macukewicz former teacher at Maple Street School and Harold Martin School and how much they gave to the Hopkinton School District.

STAFF REPORTS AND PRESENTATIONS

a. Administrator Report: Executive Summary Technology Plan

Mr. Chamberlin thanked Mr. Stone for developing the Executive Summary, highlighting the main points of the District Technology Plan.

Mr. Luneau complimented Mr. Stone on a great summary. He stated that it serves as a good front page to the Technology Plan.

b. Hopkinton School District FY13 Operating Budget, Initial Presentation

Mr. Chamberlin gave an overview of the District budget development process and timeline through the annual school district meeting.

Building/department (October, 2011)
Leadership Team (November, 2011)
School Board (December 5, 12, 19, 2011)
Budget Committee (Jan 4, 11, Feb. 10, 2012)
Annual Meeting (March 17, 2012)

Mr. Chamberlin stated that the FY13 budget is exceptionally complicated because of the current sixth grade enrollment.

Mr. Chamberlin presented and discussed the following PowerPoint.

Enrollment
Harold Martin School

Kindergarten 54

Grade 1 65

Grade 2 75

Grade 3 80

Maple Street School

Grade 4 65

Grade 5 63

Grade 6 60

Hopkinton Middle School

Grade 7 73

Grade 8 80

Hopkinton High School

Grade 9 71

Grade 10 92

Grade 11 79

Grade 12 75

Harold Martin School

Core is …

Class size
Reading support
Ensuring student safety

Budget Supports

Four sections of all grades (1-3)
Kindergarten 3 or 4 (three sections budgeted, contingency fund for the additional section)
Artist-in-Residence

Maple Street School

Core is…

Current programmatic offerings
Health services
Psychological services

Budget supports

Four sections of grade 4, three sections of grades 5-6 (class size average: 21)
Decrease in reading support 0.3 FTE (1.3 – 1.0)
Schedule b: addition of First Lego League coaching stipend (2)
Guidance/Special Education/Specials: level funded – absorbing increases

New Position

Numeracy Specialist: Elementary (1.0 FTE)

- Specifically supports district goal of raising the bar, closing the gap

- Specialist model currently exists: Reading/Literacy Specialist

Four functions

- Enrichment for students

- Remediation for students

- Embedded professional development for staff

- Assist accountability to program/goals

Background work/rationale

- Math Task Force (two + years)

- Data (NECAP, MAP)

- Common Core audit

Hopkinton Middle School and High Schools

Core is …

- Diversity of program: from unified arts to capstones, supporting all students, includes quality co-curricular/extra-curricular programs

- Increased graduation requirements (Class of 2012)

- Support services

Hopkinton Middle School

Enrollment

- 6^th grade class of 60, new middle school on the horizon

Reduction of:

- UA (0.6 FTE)

- WL (0.2 FTE)

- Core (0.8 FTE)

Change of Educational Delivery Model

- Unified Arts: two year trimester approach 59 vs. 35/70 days

- Core: block 5 days/week vs. 2 days/week

- Multiage; remediation, enrichment, PE, Health

Implementation of Student Support Center Model (0.575 support staff)

Maintains Middle School Core Principles (Teaming, Designated Teachers, Expansive Opportunities)

Hopkinton High School

Reduction

- Digital Electronics (moved to every other year offerings)

- Restructured Visual Arts (decrease 0.4 FTE)

Program Increase

- Music electives 0.2 FTE

Books

- World Language $3200

- MS Library $3000 HS Library $4100

- HS Math Books – significant curriculum change: $10,720

- HS Science (Biology 2) $4190

Technology

Core is …

- Infrastructure that ensures reliability

- Personnel that supports a stable infrastructure

Technology in the hands of students

- 20 tablets, charging cart HMS

- 24 desktops HMHS Comptuer Lab

- Three desktops in HMS Library/HHS Learning Center

- 10 Netbooks HHS

Technology in the hands of teachers

- Interactive White Board (1)

- Four mounted projectors (HMS)

Emerging Technology Fund $3000

Maintenance

- Replace network switches

Special Education

Core is …

- Support services

- Capacity to support student, teacher, and family success in an inclusive environment in their home school.

Budget supports

- Program for 162 students (5% decrease)

- Approved increase during the year

- Necessary increases

- Contracted Services: $3500

- Psychological Services: $10,000 HSD, $10,000 IDEA

- Special Education Transportation $11,143

Necessary decreases

- Out of district coordinator (0.1 FTE – IDEA)

- Tuition Special Education Private ($15,000)

- Reduction in staffing (student support center model: 0.67 FTE)

Business Operations

Core is …

- Ensuring school community has a safe environment to learn and work

- Staffing level to ensure prompt, accurate, and personalized HR services

- Efficiency

Budget supports

- Current staffing levels (significant reductions FY12)

- Cost associated with new contract with trash hauler

- Increase pavement at HMS

- Carpeting plan as part of Maintenance Trust

Increases

- $11,800 Electricity

- $34,000 Heating Fuel ($3.39/gal)

- $7,000 Transportation (busing)

Central Office

Core is …

- Supporting quality and substantive communication with the Hopkinton staff, school board, and community.

- Meeting state and federal guidelines (FERPA, NH DOE, etc.)

Budget supports

- 3% SALARY INCREASE POOL FOR NON UNION MEMBERS

- Average increase 1.4 – 1.7% over the last four years.

- Looking at a wage study for positions in SAU

Budget Increases: Personnel

- Health Insurance: $150,118.82

- Dental Insurance: $25,161.63

- NH Retirement: $95, 151.08

- Unemployment: $2,537.43

Total Increases: $282,968.96

Continued thoughts …

Building capacity: proactive vs. reactive

- Ensuring learning centers

- Social worker

- Capacity to reconfigure teacher time

Summary

- 2012-2013 Preliminary Budget: $15,757,900.94

- 2011-2012 Approved Budget: $15,356,811.00

- Increase: $401,089.94

- Increase: 2.6%

- Estimated tax impact: $.62/1000

Next Steps

December 12, 2011

- Bring back information as needed

- Bring back refinements/reductions as needed

- Review revenue

- Review trust funds

December 19, 2011

- Review budget in its entirety

- Present proposed budget as an action item

HEA Contract

- Currently in negotiations

- No Evergreen costs included in budget

- COLA is not included in budget
HSD Enrollment

School	2008-2009	2009-2010	2010-2011	2011-2012	Projected 2012-2013
Harold Martin School	246	280	289	299	280 (41 K)
Maple Street School	227	216	202	188	206
Hopkinton Middle and High Schools	502	501	484	470	446

c. Policy

i. Indoor Air Quality (EBBD) (First Reading)

Mr. Chamberlin extended his appreciation to Mr. Josephson and Mr. Donahue for their work on the Policy Sub Committee:

Mr. Chamberlin stated that the Indoor Air Quality Policy is required by RSA; it is prescriptive by state statute. An air quality checklist is provided by the NH Department of Education. The checklist is filed with the NH Department of Education, and Town Health Officer. There will be a second reading on December 12, 2011.

ITEMS FOR BOARD DISCUSSION

a. December 12, 2011 Hopkinton School Board Meeting Agenda

i. Revisions FY 13 Operating Budget

ii. Revenues

iii. Funds (Trust and Contingency)

iv. FY 12 Audit

v. Investment Policy Reauthorization

vi. CIP Plan

vii. 2012-2013 Hopkinton School District Calendar

Mr. Chamberlin reviewed the December 12 meeting agenda items. He asked for direction regarding information the board needed for next week’s meeting.

Mr. Luneau stated it is helpful to have the budget packet and the revenue perspective. He stated that it is important to be prepared for what rounds of budget cuts would look like.

Mr. Chamberlin will present tiers of reductions at the December 12 school board meeting.

b. HEA Early Retirement Request (Action Item)

Mr. Chamberlin stated that Hopkinton High School art teacher James Kociuba has requested early retirement. He spoke to Mr. Kociuba personally and he is okay with his early retirement being announced publically.

The Board must notify applicants by January 15 whether or not early retirement has been granted. Applicants have until April 15 to accept early retirement.

c. Policy: Admission of Homeless Students (JFABD) (Second Reading)

Mr. Chamberlin stated that this policy is required by NH Rules to be eligible for IDEA funds. The sub committee wanted to make sure there is a timeline/oversight for the immunizations.

Dr. Aubry requested the following change: add “or unaccompanied youth” to parent/guardian.

d. Factors That Impact Enrollment

Mr. Chamberlin stated he has received withdrawal information from Hopkinton Middle and High Schools. Mr. Zimmerman has not yet reviewed the data. He has discussed exit interviews with the leadership team.

Mr. Luneau stated that along with the October 3 enrollment data, withdrawal data was reported.

Mr. Chamberlin stated some family’s move, child is placed in private school, football, hockey, and legacy. Is this a natural point for children to transition or are we not meeting the needs of these children?

Mr. Luneau that stated identifying patterns would be important.

e. School Board Retreat Follow up

Mr. Chamberlin stated that he discussed the indicators with the Leadership Team.

- Student achievement vs. habits of mind and citizenship

- Academic: NECAP, MAP, NWEA, SAT, PSAT, College acceptance questionnaire

- Indicators of culture and climate, attendance, drug/alcohol, suspension

Mr. Chamberlin will report this data to the school board in January. He will be utilizing data already collected.

f. Financials

i. October 2011

Ms. Clark stated that there are no large differences in the October financials, food service is about the same and the fund balance is moving in the right direction.

ii. Budget Adjustment 2012-09

Mr. Chamberlin stated that the funds are necessary to support transportation for a homeless student.

PUBLIC COMMENT (2)

None

MATERIALS INCLUDED

Policies (2)

Budget Adjustment Form 2012-09

Nomination Packets (2)

October 2011 Financials

Executive Summary Technology Plan

Fall Sports Program and Newsletter 2011
Hawk Eye, November 23, 2011

IMPORTANT DATES

12/12/11 – School Board Meeting, MSS, room 21, 5:30pm

12/19/11 – School Board Meeting, MSS, room 21, 5:30pm

12/23/11 – 12/30/11 – Holiday Break

01/04/12 – School District Budget Presentation: Budget Committee Meeting, 5:30pm, Town Hall

01/10/12 – No School, Professional Development Day

01/11/12 – School District Budget Presentation: Budget Committee Meeting, 5:30pm, Town Hall

02/08/12 – Public Hearing, 6:30pm, Hopkinton Middle High School Auditorium

03/17/12 – Annual School District Meeting

ACTION ITEMS

10. The Hopkinton School Board approve the Superintendent’s nomination of Kiersten Hall, after school bus pick up/playground monitor, Harold Martin School, pending final approval from the superintendent.