July 14, 2011
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
July 14, 2011
IN ATTENDANCE
School Board: Chairman: David Luneau, Board Members: Larry Donahue, Louis Josephson, William Jones
Administration: Superintendent: Steven Chamberlin
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 7:30am; Mr. Donahue led the Pledge of Allegiance.
SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA
Revised agenda – nomination of varsity boys assistant soccer coach
CORRESPONDENCE
None
APPROVAL OF MINUTES
Recommend the Hopkinton School Board approve the minutes of the public hearing held on June 21, 2011. (Tabled until July 28)
Motion to approve the minutes of the regular school board meeting held on June 21, 2011, was made by Mr. Josephson, seconded by Mr. Jones, all in favor, minutes carry.
Motion to approve the minutes of the regular school board meeting held on June 30, 2011, was made by Mr. Josephson, seconded by Mr. Jones, (Mr. Donahue abstained) minutes carry.
PUBLIC COMMENT (1)
None
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
None
Staff Reports and Presentations
a. Use of Restraint Policy (JKAA) (Second Reading)
Mr. Chamberlin reviewed the recommended changes to the policy, adding that changes were made where it was not prescriptive to the statute.
Mr. Chamberlin stated that applying the new definition provides a clear understanding for staff as well as tracking and data collection. He stated that the policy changes would be presented and available to staff in the new Faculty Handbook and Administrator Handbook.
Mr. Chamberlin stated that the only trained staff should be restraining a child. Volunteers should not be restraining – they should find an administrator or teacher, unless it is a danger to others.
Mr. Chamberlin will talk to Dr. Aubry and get her thoughts. He will look into orientating volunteers and creating a volunteer/substitute tri-fold pamphlet.
Mr. Donahue stated that there should be a footnote regarding all the quotation marks.
The third reading is scheduled for July 28.
b. Fund Balance Policy (DIA) (First Reading)
Mr. Chamberlin stated that this is not statue driven and does not change current practice. Ms. Clark has discussed this policy with the auditors; it meets core requirements of GASB 54.
Mr. Chamberlin will contact Greg Colby with Plodzik and Sanderson as well as Tom Barry, District Counsel.
Mr. Donahue stated that perhaps the policy should read: The School District follows all the general accounting principles.
The second reading is scheduled for July 28.
ITEMS FOR BOARD DISCUSSION
- a. Middle School Sports
- i. Middle School Sports Expansion
Mr. Chamberlin stated that if middle school sports are not funded, the programs would be run by volunteers as it has in past years. Middle school sports were part of the holdback – a decision needs to be made on or before July 28 for middle school fall sports.
Mr. Chamberlin stated that every school in our class except for two (Hopkinton and Hillsboro) has middle school sports.
- ii. Hopkinton Middle and High School Athletic Fee
Athletic fees proposed during the budget process:
High School – $50/per sport per season (100 family cap)
Middle School $65/per sport per season (100 family cap)
Mr. Luneau stated that cost to run the expanded program with a limited fall schedule was $28,500 ($1000 saved running six less games). The cost to run the program vs. the expected revenue is estimated at not more than $2000 ($2000 gap vs. $5000).
Mr. Luneau reinforced a consistent fee structure in the middle and high school athletic fees.
Mr. Chamberlin will report additional information from Mr. Meserve at the July 28 school board meeting.
- b. Staffing
- i. Maple Street School Information & Communication Technologies (ICT) Teacher (Action Item)
Mr. Chamberlin stated that what is being proposed are budgeted positions – they were not holdbacks.
Sue Batchelder is being nominated as the Information and Communication Technologies (ICT) Teacher (0.2) at Maple Street School. This nomination replaces Kathryn Backman who requested a reduced assignment for the 2011-2012 school year.
- ii. Hopkinton High School Information & Communication Technologies (ICT) Teacher (Action Item)
Kathryn Backman is being nominated to increase her ICT teacher position from 0.4 to 0.6.
Mr. Chamberlin stated that this completes the ICT staff at Maple Street School and Hopkinton Middle High School for the 2011-2012 school year.
- iii. Schedule b: Hopkinton High School Cross Country Coach (Action Item)
Mr. Welch is being nominated for the Cross Country coaching position for the 2011-2012 season.
Mr. Chamberlin handed out Jos Kateff’s resume – the nomination for the varsity boys assistant soccer coach for the 2011-2012 school year.
- iv. Status report: hiring
Mr. Chamberlin reviewed the status of the following open positions:
Hopkinton Middle High School: Assistant Principal
Hopkinton High School: 1.0 Mathematics Teacher
Hopkinton Middle School: 0.2 Spanish Teacher (one year position)
Harold Martin School: 0.6 Reading Teacher
- c. Hopkinton School District: Energy Assessment
The Hopkinton School District is applying to two programs:
NH Smart School Program – an analysis of energy usage. This analysis gives priority of where the district would get the most savings.
NH Local Energy Audit – a local contractor will visit each school to determine/recommend where to save.
The two grants will be submitted before July 31.
b) Tuition Student Request: Hopkinton High School
Mr. Chamberlin stated that this student has been in the district since first grade and would be a sophomore in the 2011-2012 school year. It is a wonderful opportunity for the district to keep a strong student.
This request will be added as an action item.
c) Donation (Harold Martin School Playground Fund) (Action Item)
Mr. Chamberlin stated that the Hopkinton School District is pleased to accept a $500 donation from Anne and Chris Wheeler for the Harold Martin School playground.
PUBLIC COMMENT (2)
None
IMPORTANT DATES
July 28 – School Board Meeting
August 11 – Town/School Appreciation Lunch (Kimball Lake Cabins)
August 26 – New Staff Orientation
August 29 – Staff Welcome
August 30 – First Day of School for Students
ITEMS INCLUDED
Public Hearing Minutes – June 21, 2011
School Board Meeting Minutes – June 21, 2011
School Board Meeting Minutes – June 30, 2011
Use of Restraint Policy (Second Reading – available at the meeting)
Unreserved Fund Balance Policy (First Reading)
ACTION ITEMS
12. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $500 from Erik and Chris Anne Wheeler for the Harold Martin School Playground Fund.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed, with many thanks.
13. Hopkinton School Board approve the Superintendent’s nomination of Richard Welch, Cross Country Coach, Hopkinton High School, for the 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.
14. The Hopkinton School Board approve the Superintendent’s nomination of Kathryn Backman, an additional 0.2 FTE, ICT Teacher, Hopkinton High School, 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Mr. Josephson, motion carries, all in favor, not opposed.
The Hopkinton School Board approve the Superintendent’s nomination of Susan Batchelder, an additional 0.2 FTE, ICT Teacher, Maple Street School, for the 2011- 2012 school year.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.
15. The Hopkinton School Board approve the Superintendent’s nomination of Josh Kattef, Varsity Boys Assistant Soccer Coach, for the 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.
16. The Hopkinton School Board approve the Superintendent’s recommendation to accept a sophomore tuition student for the 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.
At 8:30am Mr. Donahue made a motion, seconded by Mr. Jones that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a), (c), and (e) for the discussion of personnel, negotiations, and a legal matter. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Mr. Donahue (yes), Mr. Josephson (yes), all in favor, not opposed.
16. NONPUBLIC SESSION
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Personnel
Negotiations
Legal Matter
RETURN TO PUBLIC SESSION
17. Adjournment
At 8:50am a motion was made by Mr. Donahue, seconded by Mr. Jones to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted,
Jean Eaton
Maple Street School, Hopkinton, NH
Nonpublic Minutes
July 14, 2011
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Personnel
Negotiations
Legal Matter
During the nonpublic session the Board discussed personnel, negotiations, and a legal matter.
Mr. Donahue motioned to come out of nonpublic session, seconded by Mr. Jones, motion passed on a roll call vote: Mr. Luneau (yes), Mr. Donahue (yes), Mr. Josephson (yes), Mr. Jones (yes), all in favor, not opposed.
The board came out of nonpublic session at 8:50am.
RETURN TO PUBLIC SESSION
