June 21, 2011
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
June 21, 2011
IN ATTENDANCE
School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Board Members: Larry Donahue, Louis Josephson, William Jones
Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark, Director of Technology: Matthew Stone
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 5:35pm; Janet Krzyzaniak, community member, led the Pledge of Allegiance.
SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA
Revised agenda
CORRESPONDENCE
Four thank you notes
APPROVAL OF MINUTES
Motion to approve the minutes of the regular school board meeting held on May 24, 2011 was made by Mr. Donahue, seconded by Ms. Durant, all in favor, minutes carry.
Motion to approve the minutes of the regular school board meeting held on June 7, 2011, was made by Ms. Durant, seconded by Mr. Jones, (Mr. Josephson and Mr. Donahue abstained) all in favor, minutes carry.
PUBLIC COMMENT (1)
Merle Dustin, community member, thanked the Board for doing a great job this year.
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
Mr. Luneau and Ms. Durant commented on a wonderful graduation ceremony.
STAFF REPORTS AND PRESENTATIONS
a) Hopkinton School District Technology Plan: July 1, 2011 – June 30, 2014
Mr. Chamberlin thanked Mr. Stone for being present. Mr. Stone is the Chair of the Technology Committee. Mr. Chamberlin thanked him for leading this endeavor.
Mr. Chamberlin stated that the Technology Plan avails the district to use E-rate funds. The program provides discounts for classrooms and libraries to receive voice, video, and data communications.
Mr. Stone thanked the Technology Committee for their time and effort. He stated that the committee was focused on infrastructure upgrade, creating a strategic plan for the next three years, and to reflect on the rapidly changing nature of educational technology.
Significant accomplishments:
- Nutri Kids
- Library Mgmt. System (Destiny)
- Aspen
- Parent Portal
- Wikis
- Interactive White Boards
- Significant use of projectors
- Student Response Systems
Topics discussed:
- Infrastructure
- Support concept of BYOD (Bring Your Own Device)
- Support a secure wireless solution
- Previous and revised goals
- Curriculum expansion/core and integrate technology
- Digital Portfolios
b) Use of Restraint Policy (JKAA) First Reading
Mr. Chamberlin stated that this policy has heightened the awareness on the use of restraint in our district. A number of district personnel are trained in Crisis Prevention Intervention (CPI). CPI training provides behavior management training.
Mr. Donahue asked how much of the policy was prescriptive vs. modifiable and how much will it change current practice?
Mr. Chamberlin stated that the majority of the policy is driven by state statute. The policy will provide a lot of oversight to restraint, clarity, and a strong system of data collection.
The second reading will be in July.
c) Hopkinton High School French Exchange, Feb. 28 – March 16, 2012 Preliminary approval (Action Item)
Mr. Chamberlin stated that this action item if for preliminary approval. Mr. Chamberlin met with Mme Cotnoir and Mr. Kelley to articulate expectations regarding the administrator and advisor role in prior notice: meeting with students and families (mandatory trip and health insurance, finances, discipline, passport requirements for a family member).
Mr. Chamberlin stated that the Gertrude Houghton Memorial Trust would support a student in need to travel abroad. Students can apply for the $500 scholarship in the fall.
Mr. Chamberlin stated that Herr Olson would be accompanying Mme Cotnoir to France as the second chaperone.
ITEMS FOR BOARD DISCUSSION
a) 2011-2012 Hiring/Staffing
- i. Status report
Mr. Chamberlin presented updates on the following:
HMS – reading teacher
HMHS – assistant principal (reopened), Spanish teacher, high school math (.8)
MSS – sixth grade teacher, fifth grade job share, Information Communication Technology
- ii. Kindergarten update
Mr. Chamberlin stated that there are currently 54 students registered: three classes of 18. Mr. Chamberlin is concerned about class size if the numbers increase.
- iii. Hopkinton High School Schedule b: addendum
Mr. Chamberlin reviewed the schedule b nomination slate. He stated that this was an addendum to the previously nominated schedule b slate.
- Fall coaching positions (varsity field hockey, varsity girls soccer, varsity boys soccer, varsity golf, junior varsity boys soccer)
- Science department chair
- Realigning of co-senior class advisor
b) Hopkinton School Board Summer Calendar
Meeting dates/times:
Thursday, June 30, 2011, 7:30am
Thursday, July 14, 2011, 7:30am
Thursday, July 28, 2011, 7:30am
School Board Retreat – to be announced
c) Request for Admission to the Hopkinton School District as Tuition Students (2) (Action Items)
Mr. Chamberlin stated that there are two action items: one to accept a first grader and one for a fourth grader under the Hopkinton School District Reduced Tuition for Teachers. He stated that class size is not an issue for the first grade or the fourth grade.
d) Superintendent Evaluation
To be discussed in nonpublic session
e) Hopkinton School District Finances
- i. Monthly Financial Report
May 2011
Mr. Chamberlin stated that the unreserved fund balance is $205,000 – up from the budgeted value of $188,500.
There is an action item to encumber $16,500 funds for the purchase and installation of technology.
- ii. Hopkinton School District Budget: 2010 – 2011, 2011 – 2012
Mr. Chamberlin stated that during the budget process they held back technology in lieu of the uncertainty in the state budget. Since then, the price and value for increasing web access at the middle high school is a higher priority. He asked the board to support the installation of increased wifi, as it is currently at maximum capacity. He stated that this would increase and stabilize infrastructure.
Mr. Stone stated that at budget time the approximate cost was $40,000. There has been innovation in new products which is why there is a much lower cost.
This discussion will be brought back at the June 30, 2011, meeting.
- iii. Budget Adjustment 2011-14 (Action Item)
Mr. Chamberlin stated that this budget adjustment supports an additional retirement obligation.
- iv. Maple Street School water heater: acceptance of bid and approval of withdrawal of Maintenance Trust funds
Mr. Chamberlin stated there is an action item to award the Maple Street School hot water heater bid and to withdraw the funds from the School Building Repair and Maintenance Expendable Trust Fund.
- v. Donations (Action Items)
- Harold Martin School Library ($1200/Hopkinton PTA)
- MSS/HMS Field Trips ($2500/A Market Natural Foods)
- Robotics ($1000/Public Service of NH)
Mr. Chamberlin reviewed the donations with the board. He stated thank you notes would be sent.
PUBLIC COMMENT (2)
NONE
IMPORTANT DATES
06/22/11 – Last day of school (P – 6)
06/23/11 – Last day of school (7 – 12)
08/29/11 – First day for staff
08/30/11 – First day for students
11. ITEMS INCLUDED
Budget Adjustment Form 2011-14
School Board Meeting Minutes, May 24, 2011
School Board Meeting Minutes, June 7, 2011
Nomination Packets (1)
Superintendent Self-Evaluation
Schedule b Nomination Slate
Hopkinton School District Technology Plan (emailed)
Public Notice: Public Hearing
Use of Restraint Policy
ACTION ITEMS
12. The Hopkinton School Board accept the Superintendent’s recommendation for preliminary approval of the Hopkinton High School French Exchange, February 28 – March 16, 2012.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
13. The Hopkinton School Board approve the Superintendent’s recommended Budget adjustment 2011-14 in the amount of $13,229.17.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
14. The Hopkinton School Board accept the Superintendent’s recommendation to award the Maple Street School hot water heater bid to Eckhardt & Johnson, Inc. in the amount of $8218.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
15. The Hopkinton School Board approve the Superintendent’s recommendation to withdraw $8218 from the School Building Repair and Maintenance Expendable Trust Fund to replace the Maple Street School hot water heater.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
(Roll call vote: Ms. Durant yes, Mr. Donahue yes, Mr. Luneau yes, Mr. Josephson yes, Mr. Jones yes)
16. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $1200 from the Hopkinton PTA for the Harold Martin School Library.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
17. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $1000 from Public Service of NH for Robotics.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
18. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $2500 from A Market Natural Foods for MSS and HMS field trips.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
19. The Hopkinton School Board approve the Superintendent’s nomination of Michelle Cotnoir, Hopkinton Middle High School summer secretary, 0.5 split position, summer 2011.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor as amended, not opposed.
20. The Hopkinton School Board approve the Superintendent’s nomination of Carl Olson, Hopkinton Middle High School summer secretary, 0.5 split position, summer 2011.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor as amended, not opposed.
21. The Hopkinton School Board approve the Superintendent’s recommendation to accept, under the Hopkinton School District Reduced Tuition Program for Non Resident Teachers, a first grade tuition student for the 2011– 2012 school year.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor not amended, not opposed.
22. The Hopkinton School Board approve the Superintendent’s recommendation to accept, under the Hopkinton School District Reduced Tuition Program for Non Resident Teachers, a tuition student for the 2011– 2012 school year.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor as amended, not opposed.
23. Hopkinton School Board approve the Superintendent’s Schedule b nominations, as presented, for the 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
24. The Hopkinton School Board approve the Superintendent’s nomination of Leanne Hassett, Hopkinton High School Spanish teacher, an additional 0.2 for the 2011-2012 school year
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
25. The Hopkinton School Board approve the Superintendent’s nomination of Patricia Walton, Hopkinton High School Differentiated Instruction Coach, an additional 0.2 for the 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor as amended, not opposed.
26. The Hopkinton School Board approve the Superintendent’s nomination of Sara Duval, Harold Martin School 0.5 kindergarten teacher, for the 2011-2012 school year.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
27. The Hopkinton School Board approve the Superintendent’s nomination of Kristen Jacques, SINI math teacher, not to exceed 25 hours, summer 2011.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
28. The Hopkinton School Board approve the Superintendent’s recommendation to encumber an amount not to exceed $16,500. for the purchase and installation of technology.
(Tabled to nonpublic)
29. The Hopkinton School Board approve Steven M. Chamberlin as Superintendent of Schools, Hopkinton School District, July 1, 2011 – June 30, 2013.
(Tabled to nonpublic)
At 7:30pm Mr. Donahue made a motion, seconded by Ms. Durant that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a) and (c) for the discussion of personnel, negotiations, and a legal matter. Motion passed on a roll call vote: Mr. Luneau (yes), Ms. Durant (yes), Mr. Donahue (yes), Mr. Josephson (yes), Mr. Jones (yes), all in favor, not opposed.
- 30. NONPUBLIC SESSION
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Action Items 28 & 29
Personnel
Negotiations
Legal Matter
RETURN TO PUBLIC SESSION
(Tabled Action Items voted on following nonpublic session and return to public session)
28. The Hopkinton School Board approve the Superintendent’s recommendation to encumber an amount not to exceed $16,500.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor as amended, not opposed.
29. The Hopkinton School Board approve Steven M. Chamberlin as Superintendent of Schools, Hopkinton School District, July 1, 2011 – June 30, 2013.
A motion was made by Mr. Donahue, seconded by Ms Durant, motion carries, all in favor, not opposed.
- Adjournment
At 8:45pm a motion was made by Ms. Durant, seconded by Mr. Donahue to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted,
Jean Eaton
Maple Street School, Hopkinton, NH
Nonpublic Minutes
June 21, 2011
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Action Items 28 & 29
Personnel
Negotiations
Legal Matter
During the nonpublic session the Board discussed personnel, negotiations, legal matter, Action Items 28 and 29.
Ms. Durant motioned to come out of nonpublic session, seconded by Mr. Jones, motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Donahue (yes), Mr. Josephson (yes), Mr. Jones (yes), all in favor, not opposed.
The board came out of nonpublic session at 8:45pm.
RETURN TO PUBLIC SESSION
