June 7, 2011
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
June 7, 2011
IN ATTENDANCE
School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Board Members: William Jones
Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Director of Technology: Matthew Stone, Principals: William Carozza, Harold Martin School, Michael Bessette, Maple Street School, Christopher Sousa, Hopkinton Middle High School, Assistant Principal: Christopher Kelley
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 5:30pm; Ms. Durant led in the Pledge of Allegiance.
SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA
- a. Introductions of the 2011-2012 Student Representatives to the Hopkinton School Board
Elizabeth Wallingford and Suzanna Keilig
CORRESPONDENCE
None
APPROVAL OF MINUTES
Motion to approve the minutes of the regular school board meeting held on May 12, 2011, was made by Ms. Durant, seconded by Mr. Jones, all in favor, minutes carry.
Motion to approve the minutes of the regular school board meeting held on May 17, 2011, was made by Ms. Durant, seconded by Mr. Jones, all in favor, minutes carry.
PUBLIC COMMENT (1)
Merle Dustin, community member, stated that she heard on the news today that a young man tragically passed away during baseball practice today; she did not know what school he attended.
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
Ms. Durant stated that she was looking forward to the festivities this week: barbecue, graduation.
Mr. Jones stated that he enjoyed the concert and he too was looking forward to the festivities this week.
Mr. Luneau stated that he had a great time at the Bike Rodeo; he hopes that it becomes an annual event.
STAFF REPORTS AND PRESENTATIONS
- a. Administrator Reports
- i. Principal Reports
William Carozza, Principal, Harold Martin School
Mr. Carozza stated that he is busy interviewing to replace three retiring staff members. His stated that his staff is looking forward to new voices and new faces.
Michael Bessette, Principal, Maple Street School
Mr. Bessette stated that the arts and science field day was a great success, Mary King put together a top notch Memorial Day ceremony, and he is just beginning the hiring process with the transfer of a sixth grade teacher.
Christopher Sousa, Principal, Maple Street School
Mr. Sousa stated that they are looking into expanding communication at the high school through the high school list serve, Hawk News, and website.
Mr. Luneau suggested that the schools might want to do a recruitment drive for school list serves and the Hawk News.
Ms. Durant stated that you can never over communicate to parents. Some people want to be on all three list serves. She would like to see a quick link on the website to access the school calendars.
Superintendent Report
Steven Chamberlin, Superintendent of Schools
Mr. Chamberlin stated that “Screen Free Week” is June 27 – July 1. The Hopkinton School District Wellness Advisory Committee and the Youth Support Team are sponsoring it. He is working with the Hopkinton Town Library to
Schedule the movie showing of Mother Nature’s Child in October and the policy sub committee met on the “Use of Restraint” policy.
ITEMS FOR BOARD DISCUSSION
- a. Legislative Update
Mr. Chamberlin gave an update on the situation of the current state budget. He discussed the impact of reform and member’s contributions to the New Hampshire Retirement System.
Discussion items:
Employee contribution
Eligibility
Tenure Law
RIF Policy
b. 2011-2012 Hiring/Staffing
Mr. Chamberlin stated that it has been a complicated spring between holdbacks, looking at enrollment, and internal candidates.
Mr. Chamberlin met with Mr. Carozza today and currently there are 56 children registered for kindergarten (class size 19, 19, 18). The March 12 budget had four kindergarten classes.
Approved transfers:
Lori Aubertin – third grade
Joan Follansbee – second grade
Bridget Christie – fourth grade
Open positions:
Reading specialist (grant funded)
Kindergarten teacher half time
Sixth grade teacher
Assistant principal
High school mathematics .8
Part time Spanish teacher
Mr. Chamberlin stated that the open instructional assistant positions would be filled after the state budget has been approved.
c. Summer Programming
- i. School Board Meeting Schedule
Mr. Chamberlin stated that June 21, 2011 would be the last regular meeting of the school year. They board will meet in July as needed and the school board retreat will be scheduled for August.
- ii. Extended School Year/School In Need of Improvement) Program (Action Item)
Mr. Chamberlin handed out a nomination slate for the 2010-2011 Extended School Year (ESY). He stated that the extended school year supports the regular education curriculum i.e., positive skill building, math, reading, challenge course. The program is for students with IEPs. The ESY program utilizes ARRA money that needs to be used by September 30, 2011.
iii. Summer Curriculum
Mr. Chamberlin stated that 760 hours have been allocated to summer curriculum. Most of the hours are funded by a grant, the District funds some. Mr. Chamberlin stated that all projects support district goals.
- b. Schedule b: Middle School Coaching Positions (Action Items)
Mr. Chamberlin stated that the current plan is to look at sign ups and start a team configuration; a spot needs to be secured in the league.
Mr. Chamberlin sated that the feedback is that HYSA is ready to step in if needed; volunteers have been secured.
- c. Superintendent Evaluation: Process
Mr. Chamberlin stated that his self-evaluation would be ready for the June 21 school board meeting.
- d. Budget Adjustment Form 2011-13 (Action Item)
Mr. Chamberlin stated that the budget adjustment is related to the power surge/outage at Maple Street School. Some of the repair was covered under warranty and insurance – this is the excess beyond.
PUBLIC COMMENT (2)
Merle Dustin, community member, stated that the selectmen are looking for volunteers for the 250th Anniversary of the Town of Hopkinton.
IMPORTANT DATES
06/09/11 – School Board/Senior Class Barbecue
06/10/11 – Graduation
06/21/11 – School Board Meeting
11. ITEMS INCLUDED
All District Staff Meeting Program “A Celebration”
Hopkinton School District Early Release Day Schedule
Principal Reports (3)
Superintendent’s Report
Budget Adjustment Form 2011-13
School Board Meeting Minutes, May 12, 2011
School Board Meeting Minutes, May 17, 2011
Nomination Packet
Extended School Year Slate, Summer 2011 (Distributed at the meeting)
ACTION ITEMS
12. The Hopkinton School Board approve the Superintendent’s recommended Budget adjustment 2011-13 in the amount of $7,150.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
13. Hopkinton School Board approve the Superintendent’s nomination of Lori Sommer, Hopkinton Middle School Field Hockey Coach, for the 2011-2012 school year.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed
14. Hopkinton School Board approve the Superintendent’s nomination of Rob Nadeau, Hopkinton Middle School Cross Country Coach, for the 2011-2012 school year.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
15. Hopkinton School Board approve the Superintendent’s nomination of additional staff/hours for the Hopkinton School District Extended School Year Program, as presented not to exceed, summer 2011.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
16. Hopkinton School Board approve the Superintendent’s nomination of Sarah Surrette, First Grade Teacher, Harold Martin School, for the 2011-2012 school year.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
At 6:30pm Ms. Durant made a motion, seconded by Mr. Jones that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a) and (c) for the discussion of personnel, a legal matter, and a student issue. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), all in favor, not opposed.
17. NONPUBLIC SESSION
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Personnel
Negotiations
Legal Matter
Student Issue
RETURN TO PUBLIC SESSION
18. Adjournment
At 6:50pm a motion was made by Ms. Durant, seconded by Mr. Jones to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted,
Jean Eaton
Maple Street School, Hopkinton, NH
Nonpublic Minutes
June 7, 2011
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Personnel
Negotiations
Legal Matter
Student Issue
During the nonpublic session the Board discussed personnel, a legal matter, and a student issue.
Ms. Durant motioned to come out of nonpublic session, seconded by Mr. Jones, motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Jones (yes), all in favor, not opposed.
The board came out of nonpublic session at 6:50pm.
RETURN TO PUBLIC SESSION
