March 8, 2011

Hopkinton School District School Board

School Administrative Unit #66

Meeting Minutes

March 8, 2011



School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant (arrived at 5:45pm), Board Members: Larry Donahue, Louis Josephson, William Jones (arrived at 5:37pm)

Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark, Director of Student Services: Dr. Valerie Aubry, Principals: William Carozza, Harold Martin School, Michael Bessette, Maple Street School (arrived at 7:03pm), Christopher Sousa, Hopkinton Middle High School, Assistant Principal: Christopher Kelley


Mr. Luneau called the meeting to order at 5:34pm; Mr. Donahue, led in the Pledge of Allegiance.


  1. Revised agenda
  2. NECAP memorandum
  3. 3. Additional action item, nominating an IA at the middle high school


Mr. Chamberlin passed around a US flag, plaque, and note from Captain Tory Sokul and his squad who were stationed in Afghanistan last year. Tory flew the flag over Afghanistan on September 11, 2010. Tory is the son of Hopkinton Middle High School Teacher Susan Sokul. The SAU office sent packages to Tory while he was stationed in Afghanistan.


Motion to approve the minutes of the regular school board meeting held on February 4, 2011, was made by Mr. Josephson, seconded by Mr. Jones, minutes carry.

Motion to approve the minutes of the regular school board meeting held on February 15, 2011, was made by Mr. Donahue, seconded by Mr. Jones, minutes carry as amended (add “the element of” to line 27, page 2325).


Janet Krzyzaniak commented on how nice it was when she was at the high school and the pledge of allegiance was recited –  the whole school stopped.


Mr. Luneau stated that he is looking forward to the school district meeting on Saturday morning; he added what happens on Saturday will have a long-term effect.


a. Administrator Reports

  1. i. 2010 – 2011 Annual Newsletter

Mr. Chamberlin stated that the 2010-2011 Annual Newsletter article submissions count as the administrator reports for this school board meeting.


  1. ii. 2010 NECAP Results

Mr. Chamberlin handed out a memorandum outlining the 2010-2011 Hopkinton School District NECAP results. He discussed the report and what information it provides.

Mr. Donahue asked what would cause grade eleven proficiency to drop off.
Mr. Chamberlin answered test attrition, lack of enthusiasm, and motivation are causes.

b. 2010 – 2011 Calendar: Impact of Snow Days (5)

Mr. Chamberlin proposed extending the school day for approximately three weeks (30 minutes each day) and turn the April no school/Professional Development Day into a regular student day. This would allow the last day of school to stay at June 22 and 23.

Mr. Chamberlin stated that if the proposal was endorsed tonight and supported by the associations, he would then write a letter to the Commissioner of Education.

c. Policy: Drug and Alcohol Testing of Commercial Driver Licensed (CDL)

Staff: EEAEA (Second Reading)


Mr. Chamberlin reviewed the changes to the second reading. The board members requested the following change:

-       No driver may consume alcohol 8 hours prior to on-duty time as per 382.205


  1. d. Policy: Absenteeism, Attendance, truancy: JH (First Reading)

Mr. Chamberlin reviewed the changes to the first reading. He explained that the three tiers/categories of absences.

The board discussed excused and unexcused absence. Board members will email Mr. Chamberlin with changes to the policy.


  1. a. Preparation for the Hopkinton School District Annual Meeting

i. Review of the Annual Meeting Program

Mr. Chamberlin reviewed the program for the School Board Meeting on Saturday, March 12, 2011.

Article II:

Once Mr. Luneau moves Article II and Ms. Durand seconds, Moderator Ed Kaplan will recognize Mr. Luneau for the purpose of making a motion to amend Article II. Mr. Luneau will move to amend Article II by an increase of $101,699 to $16,523,601.

The board agreed to go forward with the budget they know, but with the understanding that they may have to have a special school district meeting based on the governor’s final budget.

ii. Information to be Provided

Mr. Chamberlin reviewed the following information to be provided at the annual school district meeting:

-       Town Books

-       School Profile

-       Warrant Articles

-       Annual Newsletter

  1. b. School Board Work Session/Retreat – March 22, 2011
    1. i. Details: Time/Location/Food/Facilitation
    2. ii. Agenda

Mr. Luneau recommended the school board work session/retreat be moved to April 5th – all board members agreed. The work session/retreat will be held at the First Congregational Church Parish House from 4:30 – 7:30pm.

  1. c. Schedule b Nominations: Spring coaches – Hopkinton Middle and High School (Action Item)


Mr. Chamberlin presented the nomination slate for the spring 2011 coaching positions.


Merle Dustin, community member, complimented the board and leadership team on the fantastic luncheon for the seniors.


Materials Included

Senate Bill – l

Schedule b Coaching Nomination Memorandum

Annual School District Meeting Program (Draft)

2010 – 2011 Annual Newsletter

Draft School Board Meeting Minutes, February 15, 2011

School District Announcement Cards

Celebration of the Arts Program

Important Dates

  • 03/10/11 – Celebration of the Arts
  • 03/12/11 – Annual School District Meeting
  • 03/22/11 – School Board Work Session
  • 04/08/11 – No school, Professional Development Day
  • 04/25 to 4/29 – Spring Recess
  • 05/27/11 – Early Release Day for Professional Development
  • 05/30/11 – No School/Memorial Day
  • 06/10/11 – Graduation


12.  The Hopkinton School Board approve the Superintendent’s nomination of spring 2011 coaches for Hopkinton Middle and High Schools as presented.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

13.  The Hopkinton School Board approve the Superintendent’s nomination of Stephanie Doucet, Instructional Assistant, Hopkinton Middle High School, effective March 9, 2011, for the 2010-2011 school year.

A motion was made by Mr. Josephson, seconded by Mr. Jones, motion     carries, all in favor, not opposed.


Mr. Jones requested a student issue added to the nonpublic session.


At 7:30pm Mr. Jones made a motion, seconded by Mr. Josephson that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a) and (c) for the discussion of a student issue. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Josephson (yes), Mr. Donahue (yes).


14. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (c), and (e)


Student Issue



15.            Adjournment

At 7:45pm a motion was made by Mr. Donahue, seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.

Respectfully submitted,

Jean Eaton







































Maple Street School, Hopkinton, NH

Nonpublic Minutes

March 8, 2011

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (c), and (e)


Student Issue
During the nonpublic session the Board discussed personnel and a student issue.

Ms. Durant motioned to come out of nonpublic session, seconded by Mr. Jones, motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Jones (yes), Mr. Josephson (yes), Mr. Donahue, all in favor, not opposed.

The board came out of nonpublic session at 7:45pm.