May 17, 2011


Hopkinton School District School Board  

School Administrative Unit #66

Meeting Minutes

May 17, 2011

 

IN ATTENDANCE

School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant Board Members: William Jones, Louis Josephson (arrived at 5:35pm)

Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Mr. Chamberlin called the meeting to order at 5:30pm, Olivia Hamel, Hopkinton High School senior, led in the Pledge of Allegiance.

SUPERINTENDENT ADDITIONS/DELETIONS TO AGENDA

Revised agenda

CORRESPONDENCE

None

APPROVAL OF MINUTES

Motion to approve the minutes of the regular school board meeting held on April 5, 2011, was made by Mr. Donahue, seconded by Ms. Durant, minutes carry.

Motion to approve the minutes of the regular board meeting held on April 18, 2011, was made by Mr. Donahue, seconded by Ms. Durant, minutes carry, as amended: change Nonpublic Meeting Minutes to Meeting Minutes.

Motion to approve the minutes of the regular board meeting held on April 19, 2011, was made by Mr. Donahue, seconded by Ms. Durant, minutes carry, as amended: include Action Item 12, as acted on, in return to public session.

PUBLIC COMMENT (1)

Olivia Hamel, senior at Hopkinton High School, expressed her concerns about the recent cuts at the high school. She believes the process regarding restrictions in the number of classes they can teach to be unfair. Ms. Hamel requested that students be asked to provide individual teacher evaluations on all teachers. Ms. Hamel asked that the public be informed more openly about the reduction process.

Mr. Luneau thanked Ms. Hamel for her comments. He stated that some of the components of the process are defined in the Collective Bargaining Agreement with teachers. He stated that they will be soon entering into negotiations and her comments will be very good to work from.

Patty Raymond, food service staff member at Harold Martin School, handed out a memorandum regarding the changes in the food service director’s responsibilities.

Memorandum highlights:

  • Nutri-Kids System – breaks down often. The director is the go to person for problems with the POS system.
  • Food Service Director responsible to pick up money from schools and make daily deposits.
  • Government deliveries at 6:30am
  • Special events at all schools
  • Director fills in for absent staff
  • Two cash registers are necessary during high school lunches

Mr. Luneau and Mr. Chamberlin thanked the food service personnel for coming to the meeting.

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Ms. Durant stated that she is looking forward to 15 minutes more of sleep tomorrow morning.

Mr. Donahue stated that he appreciated Ms. Hamel’s comments and agreed with them. He thanked her for the well thought out and well articulated comments.

Mr. Luneau stated that someone articulated to him, which ties into what Ms. Hamel stated, regarding crisp communication to the community. In regards to middle school sports that is contingent on what the state does with their budget, which will have a bearing on students returning for fall practices, we should send out an email to the community on some of the uncertainties.

Mr. Chamberlin will email to the school community with a timeline before the end of the school year.

Mr. Chamberlin recognized and congratulated Michelle Clark for receiving her MBA.

ITEMS FOR BOARD DISCUSSION

  1. a. 2011-2012 Staff Nominations (Action Items)
    1. i. Hopkinton Educational Support Staff
    2. ii. Custodial Staff
    3. iii. Non-union
    4. iv. Schedule b

Mr. Chamberlin handed out nomination slates for HESS, food service, custodial staff, non-union, and schedule b positions. He stated that the HESS (which includes food service), Teamsters (custodial staff), and Schedule b nomination slates comply with CBA obligations

Mr. Chamberlin reviewed nominations with the board presented on each slate.

HESS (Hopkinton Educational Support Staff)

Mr. Chamberlin stated that if we fill everything at Harold Martin School, Maple Street School plus 0.5, and Hopkinton Middle High School plus 1.5, we would be 0.3 over our FTE budget.

Mr. Luneau stated that what the board is being asked to approve today is actually 1.7 below our FTE budget.

Food Service

Mr. Chamberlin stated that this slate includes reductions from last year, as well as an additional fourth person for two hours per day at the high school.

Teamsters (custodial staff)

Mr. Chamberlin stated that this slate includes reductions from last year and it is equal to what is budgeted.

 

Non-Union

Executive Assistant to Superintendent, Office Managers, Director of Food Service, Administrative Assistant to Director of Special Education, HR/Accounting Assistant, Technology Staff, Occupational Therapist, Occupational Therapist Assistant, Nurse Assistant, Nurse Clerical Assistant, AP/Payroll clerk.

Mr. Chamberlin stated a change in Director of Food Service position has been a reduction in the number of days.

Schedule b (co-curricular and extra-curricular positions)

Mr. Chamberlin stated there are two held back positions (artist in residence and artist in residence coordinator) and several open positions (science department chair, freshman class advisors, music accompanist).

  1. b. Hopkinton School District Reduced Tuition Program for Children of Non Resident Teachers

Mr. Chamberlin handed out a memorandum and a proposal regarding non-resident teachers reduced tuition.

Memorandum items discussed:

 

  • School district attorney revisions
  • Research on teachers teaching their own children
  • Teachers with children in the Hopkinton School District

(Based on current staff)

  • Tax implications

Proposal items discussed:

 

  • Eligibility
  • Tuition Rate
  • Special Education Costs
  • Rules and Regulations
  • Transportation
  • Dismissal, Resignation, and/or Nonrenewal of Teachers
  • Process
  • Continuation

Mr. Chamberlin stated that the program as a procedure vs. policy would be the most flexible, as it could be looked at again in a year or two.

The general consensus from the Board was for the superintendent to move forward with this proposal.

  1. c. School Board Calendar: May – June

Mr. Chamberlin handed out a memorandum updating the school board calendar for May and June. He reviewed that board meeting dates and topic/notes.

Mr. Chamberlin will email the board with a date for a meeting next week.

Mr. Luneau asked Mr. Chamberlin about a board retreat in August.

Mr. Chamberlin stated that he would schedule the meeting.

 

  1. d. Monthly Financials: April 2011

Ms. Clark stated that as it is getting close to the end of the year it is hard to get a hold of expenses. She stated that they might have to freeze the budget to have the target fund balance as promised to return to the town.

Mr. Luneau asked Ms. Clark for an electronic copy of the April financials.

 

PUBLIC COMMENT (2)

Heidi Hamel, community member, asked what the cost of tuition was for people who live outside the district that want to send their child here and if the district held slots.

Mr. Donahue stated that the Board sets the tuition rate each year.

Mr. Jones stated that we allow non-resident students if there is room.

Mr. Luneau stated that there is also court ordered out of district placement.

Anthony Davis, Hopkinton High School senior, inquired about the impact of the tuition program and the Concord Regional Technical Center Program (state aid and Hopkinton student eligibility).

Mr. Luneau stated that this was a great question and he we will make sure this will be addressed and is confident it will not happen.

  1. 10. MATERIAL INCLUDED

Monthly Financials – April 2011

Meeting Minutes (3)

Nomination Slates (4) (Presented at meeting)

Community Letter – Hopkinton School Community

NHASCD Newsletter

HMHS Library Newsletter – Spring 2011

 

11. IMPORTANT DATES

05/26/11 – Academic Awards Night

05/26/11 – Susan Graham Pisinski Arts and Science Field Day

05/27/11 – Early Release Day for Professional Development

05/30/11 – No School/Memorial Day

05/31/11 – All District Staff Meeting

06/09/11 – School Board/Senior Class Cookout

06/10/11 – Graduation

ACTION ITEMS

12.  The Hopkinton School Board approve the Superintendent’s nomination of Schedule b assignments, for the 2011- 2012 school year, as presented.

(Tabled to non public discussion)

13.  The Hopkinton School Board approve the Superintendent’s nomination of Hopkinton Educational Support Staff, for the 2011- 2012 school year, as presented.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

14.  The Hopkinton School Board approve the Superintendent’s nomination of non-union support staff, for the 2011- 2012 school year, as presented.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

15.  The Hopkinton School Board approve the Superintendent’s nomination of custodial staff, for the 2011 – 2012 school year, as amended, adding Carl Wood, Harold Martin School, 1.0 day custodian.

A motion was made by Mr. Donahue, seconded by Mr. Josephson, motion carries, all in favor, not opposed.

16. The Hopkinton School Board approve the Superintendent’s nomination of Catherine Sintros, Yearbook Teacher (0.1), Hopkinton High School, for the 2011-2012 school year.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

At 6:44pm Mr. Donahue made a motion, seconded by Ms. Durant that the Board enter into nonpublic session in accordance with RSA –A:3 (a), (c), and (e) for the discussion of legal matters, student issue, personnel, negotiations, and action item 12. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Ms. Jones (yes), Mr. Donahue (yes), all in favor, not opposed.

17. NONPUBLIC SESSION

 

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (c), and (e)

Legal Matters

Student Issue

Personnel

Negotiations

 

RETURN TO PUBLIC SESSION

 

12.  The Hopkinton School Board approve the Superintendent’s nomination of Schedule b assignments, for the 2011- 2012 school year, as presented.

A motion was made by Mr. Donahue, seconded by Ms. Durant, motion carries, all in favor, not opposed.

  1. 18. ADJOURNMENT

At 8:15pm a motion was made by Mr. Donahue, seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.

Respectfully submitted,

 

Jean Eaton

Hopkinton School District

Maple Street School, Hopkinton, NH

Nonpublic Minutes

May 17, 2011

Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (c), and (e)

Legal Matters

Student Issue

Personnel

Negotiations

During the nonpublic session the Board discussed legal matters, a student issue, personnel, negotiations, and Action Item 12.

Ms. Durant motioned to come out of nonpublic session, seconded by Mr. Donahue, motion passed on a roll call vote: Ms. Durant (yes), Mr. Luneau (yes), Mr. Jones (yes), Mr. Josephson (yes), Mr. Donahue (yes), all in favor, not opposed.

The board came out of nonpublic session at 8:15pm.

RETURN TO PUBLIC SESSION