October 24, 2011
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
October 24, 2011
IN ATTENDANCE
Hopkinton School Board: Chairman: David Luneau, Vice Chairman: Elizabeth Durant, Board Members: William Jones, Larry Donahue
Administration: Superintendent: Steven Chamberlin, Business Administrator: Michelle Clark
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 7:50pm (immediately following the meeting with the Dubarton School Board).
ADDITIONS/DELETIONS FROM AGENDA BY SUPERINTENDENT
None
CORRESPONDENCE
None
APPROVAL OF MINUTES
Motion to approve the minutes of the regular board meeting held on September 26, 2011 was made by Mr. Jones, seconded by Ms. Durant (Mr. Donahue abstained) all in favor, minutes carry.
PUBLIC COMMENT (1)
None
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
Mr. Donahue stated for the record, that he found the implication offensive that Mr. Luneau was anything but completely transparent regarding Dunbarton. He felt all the other comments were good and well thought out.
Mr. Luneau stated that any of the board members would be remiss in doing their job if they did not bring this to a first discussion.
Ms. Durant sensed the discussion tonight was just enough and it was a good turnout. She appreciates Mr. Chamberlin organizing listening posts.
Mr. Jones stated that he was glad they had the open discussion and they did a good job keeping it aboveboard.
STAFF REPORTS AND PRESENTATIONS
- a. Overnight Trip Proposal – Nordic Team, Craftsbury, Outdoor Center, Craftsbury Common, VT, January 1 – 3, 2012 (Action Item)
Mr. Chamberlin stated that this is a traditional trip with no loss of instruction time. Mr. Nadeau is looking forward to the trip.
- b. Donation – Robotics ($1000/Concord Chamber of Commerce)
Action Item)
Mr. Chamberlin gave an overview of the awarded grant.
ITEMS FOR BOARD DISCUSSION
- a. The Joint Meeting with the Dunbarton School Board
Mr. Chamberlin has some additional information to provide for Mr. Ouellet.
Mr. Donahue stated that we need to get a clear understanding of the pros and cons and are the pros enough to take this to the next level. Do we want to take it to the next level?
Mr. Jones would like to see the demographics of Dunbarton’s student body.
Mr. Luneau stated that Mr. Chamberlin mentioned we might want to seek legal advice regarding area agreements.
Ms. Durant stated it might be possible to get information from other receiving schools that have area agreements regarding what their experience has been: similar in size and community.
- b. Personnel
i. Extended Leaves of Absence (2) (Action Item)
Mr. Chamberlin stated that Kim Emerson has requested a leave of absence and Mr. Zipke has requested a modified leave of absence.
ii. Schedule b Nominations
- Fall Catch Up (improvement in practice)
- Hopkinton Middle School: Winter Slate
- Hopkinton High School: Winter Slate
Mr. Chamberlin presented the winter schedule b nomination slate.
- c. School Board Calendar
i. Retreat
Mr. Chamberlin stated the retreat is Monday, November 7, from 4:00pm – 7:30pm at the St. Methodios Retreat House. Mr. Chamberlin handed out a memorandum with guiding questions in determining priorities.
Mr. Donahue will meet with Mr. Chamberlin next week to review the retreat agenda.
ii. Policy Development/Review Schedule
Mr. Chamberlin reviewed the policy development schedule from now through the end of the school year.
Mr. Donahue and Mr. Josephson will continue to work with Mr. Chamberlin on the Policy Sub Committee.
- d. Financials
i. Hopkinton Budget Development Calendar
Mr. Chamberlin stated Mr. Cass sent a draft of the budget committee calendar. Ms. Clark has reviewed it. The shaded rows require board participation.
ii. September 2011
Ms. Clark stated that we look a little better in food service and a little better in the general fund. Ms. Clark stated that overall we are moving in the right direction.
Ms. Clark stated that beginning next week, Subway sandwiches would be sold at the high school one day a week.
iii. Budget Adjustment Forms: 2012-06, 2012-07 (Action Items)
2012-06: Reclass amounts to cover change in health coverage due to open enrollment/qualifying.
2012-07: Reclass amount due to change in staff locations at Hopkinton Middle High School.
PUBLIC COMMENT (2)
None
MATERIALS INCLUDED
Overnight Trip Proposal
September 2011 Financials
Budget Transfer Forms 2012-06, 2012-07
School Board Minutes – September 26, 2011
Middle School Schedule B: Winter Sports Nomination Slate (distributed at meeting)
High School Schedule B: Winter Sports Nomination Slate (distributed at meeting)
IMPORTANT DATES
November 4 – No School (grades 7 & 8 only)
November 5 – Global Connect Test
November 7 – School Board Retreat
November 14 – School Board Meeting
November 10 – No School – Parent/Teacher Conferences (all grades)
November 11 – No School Veterans Day
November 23, 24, 25 – No School Thanksgiving Recess
ACTION ITEMS
12. The Hopkinton School Board approve the Superintendent’s nomination of Carolyn Foley, JV Field Hockey Coach, fall 2011-2012.
A motion was made by Mr. Donahue, seconded Mr. Jones, motion carries, all in favor, not opposed.
13. The Hopkinton School Board approve the Superintendent’s nomination of the Hopkinton Middle School winter sports Schedule b assignments, for the 2011- 2012 school year, as presented.
A motion was made by Mr. Jones, seconded by Ms. Durant, motion carries, all in favor, not opposed.
14. The Hopkinton School Board approve the Superintendent’s nomination of the Hopkinton High School winter sports Schedule b assignments, for the 2011- 2012 school year, as presented
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
15. The Hopkinton School Board accept the Superintendent’s recommendation to accept Art Teacher Kim Emerson’s request for a leave of absence, approximately March 11, 2012 to April 27, 2012.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
16. The Hopkinton School Board accept the Superintendent’s recommendation to accept Math Teacher Scott Zipke’s request for a modified leave of absence, approximately February 2 to March 4, 2012.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
17. The Hopkinton School Board accept the Superintendent’s recommendation to approve Hopkinton High School Nordic Team overnight trip to Craftsbury Outdoor Center, Craftsbury Common, Vermont, January 1 ? 3, 2012.
A motion was made by Mr. Donahue, seconded Ms. Durant, motion carries, all in favor, not opposed
18. The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2012-06 in the amount of $11,862.50.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.
19. The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2012-07 in the amount of $19,485.66.
A motion was made by Mr. Donahue, seconded by Mr. Jones, motion carries, all in favor, not opposed.
20. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $1000 from the Concord Chamber of Commerce, for Robotics.
A motion was made by Mr. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed, with many thanks.
No nonpublic session
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Negotiations
Personnel
RETURN TO PUBLIC SESSION
ADJOURNMENT
At 8:30pm a motion was made by Mr. Donahue seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted:
Jean Eaton
