April 30, 2012
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
April 30, 2012
IN ATTENDANCE
School Board: David Luneau, Chairman; Elizabeth Durant, Vice Chairman; William Jones, William Chapin
Administration: Steven Chamberlin, Superintendent of Schools; Michelle Clark, Business Administrator; Dr. Valerie Aubry, Director of Student Services
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 5:30pm; Ms. Merle Dustin, community member, led the Pledge of Allegiance.
ADDITIONS/DELETIONS FROM AGENDA BY SUPERINTENDENT
Revised Agenda: added e: Staffing/HMHS under Items for Board Discussion and Action Item Number 19.
CORRESPONDENCE
Mr. Chamberlin presented a letter from Christina Blinn requesting a three-week contract extension.
APPROVAL OF MINUTES
Motion to approve the minutes of the regular school board meeting held on April 9, 2012, was made by Ms. Durant, seconded by Mr. Jones, all in favor, minutes carry.
PUBLIC COMMENT (1)
Ms. Dustin congratulated Ms. Durant on running the Boston Marathon.
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
Ms. Durant stated that she hopes everyone had a good break.
Mr. Jones stated that the play Once Upon a Mattress was great.
Mr. Luneau said he had a terrific break as well. He stated the school board would be meeting again in one week: Monday, May 7.
STAFF REPORTS AND PRESENTATIONS
- a. HSD Policies
i. Confidentiality Policy (JRA) (First Reading)
Mr. Chamberlin stated the policy presented is significantly different than the current policy; the committee combined the district confidentiality policy along with the New Hampshire School Board’s student records policy.
Mr. Chamberlin stated that contracted services and volunteers would receive a copy of the policy. They are working on a volunteer pamphlet. He stated that guidelines were added for military access.
Mr. Luneau suggested that the leadership of all stakeholders review the policy, as well as Tom Barry, district counsel.
ii. Assessment Policy (ILBA) (Second Reading)
Mr. Chamberlin stated the Leadership Team has reviewed the policy. There was a slight revision to allow for personnel outside the assessment committee to review assessment instruments i.e. guidance staff, school psychologist. The Assessment Committee will be reviewing the policy this week.
The final reading is scheduled for May 7, 2012.
iii. Wellness Policy (JLCF) (Fourth/Final Reading)
Mr. Chamberlin stated that the Wellness Policy is compliant with federal requirements. This policy clearly articulates expectations regarding nutrition, physical activity, fundraising, concessions, vending, and food in the classroom or at school wide special events.
Harold Martin School has already embraced the policy by celebrating birthdays monthly with pencils and games: no cupcakes or cake.
Mr. Chamberlin stated that he reviewed all 27 fundraisers this year – six would not be approved under the new policy.
Excluded Fundraisers:
Hebert’s Chocolate
Granite State Candy
Butter Braids and pies
Little Caesars Pizza
Valentine Heart chocolate
Baked goods at lunch
Mr. Chamberlin stated that the SAU student intern researched and found a list of 80 non-unhealthy food fundraisers.
Mr. Chamberlin spoke to Mme Cotnoir regarding the seasonal/yearly Granite State Candy fundraiser to support the French Exchange, which makes $1500. Not having this fundraiser would reduce the expansion of the program.
Mr. Luneau suggested adding a line to the policy allowing exceptions be granted to local/seasonal, gift type sales programs.
Audio stopped recording here
- b. Overnight Trip Proposal
Hopkinton High School Science Class Overnight Trip Proposal, Cape Cod, Massachusetts, May 6 – 8, 2012 (Action Item)
Mr. Chamberlin stated that the junior and senior GIS students would be traveling to Nickerson State Park, Cape Cod Massachusetts with Mr. Semmens, Ms. Foss, and Mr. Therrault (student teacher). They plan to explore various animal/ plant habitats and gather data. The students will miss two days of school.
c. 2012-2013 Hopkinton School District Administrator Nomination Slate (Action Item)
Mr. Chamberlin presented the following 2012-2013 administrator nomination slate.
| ADMINISTRATORS OPERATING WITH AN AUTOMATIC RENEWING TWO YEAR CONTRACT | |
| William Carozza | Principal, Harold Martin School |
| Michael Bessette | Principal, Maple Street School |
| Dr. Valerie Aubry | Director of Student Services |
| Michelle Clark | Business Administrator |
| Christopher Kelley | Principal, Hopkinton Middle and High Schools |
| ADMINISTRATORS OPERATING UNDER A ONE YEAR CONTRACT | |
| Matthew Stone | Director of Technology |
| Rebecca Gagnon | Assistant Principal, Hopkinton Middle and High Schools |
Next year, administrator contracts will be presented prior to March 31.
- a. HSD vs. Teamsters PELRB Decision
Mr. Chamberlin stated that the in August 2011, Teamsters filled an unfair labor practice complaint claiming that the District committed an unfair labor practice when it allowed a custodian to move, at his request, from full time to part time.
The PELRB found the District did commit an unfair labor practice. The District filed a Motion for Rehearing of the PELRB decision, which was denied. This ends the appeal process; the district will work to comply with the PELRB decision.
- b. $1000 Donation: Hopkinton Rotary Club (Action Item)
Mr. Chamberlin stated that funds support students in need, e.g. holiday gift cards, field trip costs, prom tickets. Mr. Kelley and Ms. Schaefer work together to discretely assist students.
- c. Budget Adjustment Forms: 2012-10, 2012-11 (Action Items)
Mr. Chamberlin stated that budget 2012-10 is to cover costs associated with student needs and 2012-11 is to cover costs of individuals early retirement.
- d. Financials
i. Third Quarter (January 1 – March 31, 2012)
Ms. Clark pointed out that the general fund expenses are in the negative, but will be resolved with the budget adjustments presented tonight.
No anomalies were noted in the third quarter 2012 financial report.
ii. March 2012
Ms. Clark stated that there has been some increasing of purchase orders and additional purchase orders, which brings us to this point. She is still conservative with April, May, and June remaining.
No anomalies were noted in the March 2012 financial report.
- e. Staffing/Hopkinton Middle High School
Mr. Chamberlin stated that the school administration has been working with the guidance office to ensure that the students receive all the necessary supports. Ms. Carrigg has agreed to expand her time to support the guidance office. Mr. Chamberlin stated that Ms. Carrigg has been a great asset during the last few weeks. A letter will be sent to the school community regarding the middle and high schools changes in guidance services.
Ms. Durant asked that the letter to the school community specify clearly who parents/guardians should contact for services.
Mr. Luneau asked that the board enter into nonpublic session before voting on this action item.
PUBLIC COMMENT (2)
None
MATERIALS INCLUDED
Draft School Board Meeting Minutes – April 9, 2012
Overnight Trip Proposal Form
March 2012 Financials
Q3 Financials
Nomination Packet (1)
Confidentiality Policy
Assessment Policy
Wellness Policy
2012-2013 Hopkinton School District Administrator Nomination Slate
IMPORTANT DATES
05/07/12 – 05/11/12 – Teacher Appreciation Week
05/15/12 – Harold Martin School 2nd Grade Concert
05/22/12 – High School Concert
05/24/12 – Academic Awards Night
05/25/12 – Susan Graham Pisinski Science Field Day
05/28/12 – No School Memorial Day
05/29/12 – All District Staff Meeting
05/31/12 – Middle School Concert
06/07/12 – School Board/Senior Class Cookout
06/08/12 – Graduation
06/12/12 – Spring Sports Awards
ACTION ITEMS
11. The Hopkinton School Board approve the Superintendent’s nomination of the 2012-2013 Hopkinton School District administrators as presented.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
12. The Hopkinton School Board approve the Superintendent’s nomination of Maria Doval, Administrative Assistant, Hopkinton Middle High School, effective May 1, 2012.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
13. The Hopkinton School Board approve the Superintendent’s recommendation to accept the resignation of Ann Morea-Duana, Spanish Teacher, Hopkinton Middle High School, effective June 30, 2012.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries, with many thanks.
14. The Hopkinton School Board approve the Superintendent’s recommendation to accept the resignation of Lori Foster, Special Education Teacher, Hopkinton Middle and High School, effective June 30, 2012
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
15. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $1000 from the Hopkinton Rotary Club for the Hopkinton Middle and High School Student Support Fund.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
16. The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2012-10 in the amount of $6,000.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
17. The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2012-11 in the amount of $27,685.58.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
18. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School Science overnight trip to Cape Cod, Massachusetts, May 6 – 8, 2012.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
- The Hopkinton School Board approve the Superintendent’s nomination of Nancy Carrigg, long-term substitute, Guidance Counselor, 0.4 effective April 12, 2012 – end of school year. (Tabled until after nonpublic session)
At 6:30pm Ms. Durant made a motion, seconded by Mr. Jones that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a), (b), (c), and (e) for the discussion of personnel, legal issues, and action item 19. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Chapin (yes) all in favor, not opposed.
NONPUBLIC SESSION
Nonpublic session for the Discussion of Matters as Per RSA 91-A:3, II (a), (b), (c), and (e)
Personnel
Legal Issues
RETURN TO PUBLIC SESSION
ACTION ITEMS (continued)
19. The Hopkinton School Board approve the Superintendent’s nomination of Nancy Carrigg, long-term substitute, Guidance Counselor, 0.4 effective April 12, 2012 – end of school year.
A motion was made by Mr. Jones, seconded by Ms. Durant, all in favor, motion carries.
ADJOURNMENT
At 6:55pm a motion was made by Mr. Jones seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted,
Jean Eaton
Maple Street School, Hopkinton, NH
Nonpublic Minutes
April 30, 2012
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Personnel
Legal Issue
Action Item 19
During the meeting the board discussed personnel, a legal issue, and Action Item #19.
Mr. Jones motioned to come out of nonpublic session, seconded by Ms. Durant, motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Chapin (yes), all in favor, not opposed.
The board came out of nonpublic session at 6:53pm.
RETURN TO PUBLIC SESSIO
