January 23, 2012
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
January 23, 2012
IN ATTENDANCE
School Board: David Luneau, Chairman; Elizabeth Durant, Vice Chairman William Jones Board Members
Student Representative: Elizabeth Wallingford
Administration: Steven Chamberlin, Superintendent of Schools; Michelle Clark, Business Administrator (arrived at 5:55pm)
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 5:40pm
ADDITIONS/DELETIONS FROM AGENDA BY SUPERINTENDENT
None
CORRESPONDENCE
Mr. Chamberlin presented a letter from Hopkinton Middle and High School Art Teacher James Kociuba.
APPROVAL OF MINUTES
Motion to approve the minutes of the regular school board meeting held on December 19, 2011 was made by Mr. Jones, seconded by Ms. Durant, all in favor as amended (remove a crowd of), minutes carry.
PUBLIC COMMENT (1)
None
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
None
STAFF REPORTS AND PRESENTATIONS
- a. Overnight Trip Proposals
i. Update: French Exchange, Lycée St-Ouen, Saint Germain Village Normandy, March 8 – March 24, 2012, final approval (Action Item)
Mr. Chamberlin stated that the French Exchange is being presented for final approval. Twenty-one students will be traveling to France. The dates have been changed reducing the length of the trip.
ii. Hopkinton High School, Jazz Allstate, Windham, NH, February 2 – February 4, 2012 (Action Item)
Mr. Chamberlin stated that one student auditioned and won nomination to Jazz Allstate. Ms. Gattie will accompany the student on the trip. The student gets to work with some great musicians.
- b. Policy
i. Program for Pupils With Disabilities Policy IHBA Third Reading (Action Item)
Mr. Chamberlin stated that there are no changes in the policy; this is the final reading and it is an action item tonight.
ii. Wellness Policy JLCF (Parts I, II, and III) Second Reading
Tabled until the February 20 school board meeting. Mr. Chamberlin will schedule a community “Listening Post.”
ITEMS FOR BOARD DISCUSSION
- a. FY13 Budget
i. Budget Committee Update (location change)
Mr. Chamberlin stated that the location of the public hearing on February 8 has been changed to the Hopkinton Town Hall. He is concerned about the location change, as this year’s budget and CBA have the potential to attract a larger crowd.
ii. HEA Collective Bargaining Agreement (CBA)
Mr. Chamberlin stated that a confidential draft of the CBA, a description of major changes, and cost items were included in the school board packet. This will be discussed in tonight’s nonpublic session. If ratified by the staff, a special meeting will be held on January 30 for purposes of voting and signing of the contract.
- b. Target Field Trips Grant: $500 (Action Item)
Mr. Chamberlin stated that Mr. Krogman plans to use the grant money to take students to the John F. Kennedy Presidential Library and Museum in Boston.
- c. Monthly Financial Report – December 2011
Mr. Luneau asked Ms. Clark if the fund balance is reaching a point where it is stable.
Ms. Clark stated that unless something large came up in facilities or special education it would not go below $250,000.
Mr. Luneau asked if a different number should be reflected in the MS27.
Mr. Chambelrin stated that he believes that the $250,000 is a good number – he does not want to change it at this point.
PUBLIC COMMENT (2)
None
MATERIALS INCLUDED
Confidential Memo: Preliminary Agreement HEA CBA (Sent under separate cover)
Wellness Policy JLCF (Second Reading)
Programs for Pupils With Disabilities Policy IHBA (Third Reading)
Overnight Trip Proposal Form
Monthly Financial Report – December 2011
Draft Minutes – December 19, 2011
Posting: Hopkinton Budget Committee Public Hearings
IMPORTANT DATES
01/25/12 – Hopkinton Budget Committee Deliberations, 5:30pm, Town Hall
02/08/12 – Public Hearing, 6:30pm,Town Hall (location change)
02/06/12 – No School, Professional Development Day
02/27 – 03/02/12 – Winter Break
03/17/12 – Annual School District Meeting, 9:00am, HMHS gymnasium
ACTION ITEMS
11. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School French Exchange to Lycée St-Ouen, Saint Germain Village Normandy, March 8 – March 24, 2012.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
12. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School overnight trip to Jazz All State, Windham, NH, February 2 – February 4, 2012.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
13. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Program for Pupils With Disabilities Policy IHBA.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
15. The Hopkinton School Board approve the Superintendent’s recommendation to accept a $500 Target Field Trip Grant for the Hopkinton High School field trip to JFK Library, Boston, MA.
A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.
At 6:10pm Ms. Durant made a motion, seconded by Mr. Jones that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a), (b), (c), and (e) for the discussion of negotiations and personnel. Motion passed on a roll call vote: Mr. Luneau (yes), Ms. Durant (yes), Mr. Jones (yes) all in favor, not opposed.
NONPUBLIC SESSION
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Negotiations
RETURN TO PUBLIC SESSION
ADJOURNMENT
At 7:20pm a motion was made by Mr. Jones seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted,
Jean Eaton
Maple Street School, Hopkinton, NH
Nonpublic Minutes
January 23, 2012
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Negotiations
During the nonpublic session the Board discussed personnel and negotiations.
Mr. Jones motioned to come out of nonpublic session, seconded by Ms. Durant, motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), all in favor, not opposed.
The board came out of nonpublic session at 7:20pm.
RETURN TO PUBLIC SESSION
