January 9, 2012


Hopkinton School District School Board

School Administrative Unit #66

Meeting Minutes

January 9, 2012

 

IN ATTENDANCE

School Board: David Luneau, Chairman; Elizabeth Durant, Vice Chairman (arrived at 5:37pm); William Jones, Larry Donahue (left the meeting at 7:28pm), Board Members

Student Representative: Elizabeth Wallingford, Susanna Keilig (arrived at 5:35pm)

 

Administration: Steven Chamberlin, Superintendent of Schools; Michelle Clark, Business Administrator; Dr. Valerie Aubry, Director of Student Services; William Carozza, Principal, Harold Martin School; Michael Bessette, Principal, Maple Street School; Rebecca Gagnon, Assistant Principal, Hopkinton Middle High School

NH State Representatives: Christine Hamm, Derek Owen, and Gary Richardson

CALL TO ORDER/PLEDGE OF ALLEGIANCE

Mr. Luneau called the meeting to order at 5:30pm; Ms. Gagnon led the Pledge of Allegiance.

Mr. Luneau extended great appreciation to our State Representatives to the NH House for joining us tonight.

INTRODUCTIONS:

Hopkinton School Board, District Administration, and NH State Representatives

OPEN DISCUSSION

Mr. Chamberlin opened the discussion with NH State Representatives Christine Hamm, Derek Owen, and Gary Richardson regarding legislation pertaining to public education.

 

The legislators discussed the following proposed legislation.

 

Constitutional Amendment on Education Funding  (CACR 14)

 

The general court shall have the authority to define standards for public education, establish standards of accountability, mitigate local disparities in educational opportunity and fiscal capacity and shall have full discretion to determine the amount of state funding for education.

Gary Richardson sits on the committee for education funding. He stated that there is a Senate version and a House version. He does not know where this will go; there is some discussion about separating the issue of targeting. Specifically, the ability to send more money to school districts that have less ability to raise money for education funding because of low property assessed valuations. If the Senate and House go forward with either of the two proposals they are currently discussing, the chances of either of the proposals being passed by two-thirds of the people of New Hampshire is slim to none.

Mr. Richardson would support targeting, so long as we kept the courts authority to oversee and keep the provisions in our Constitution requiring the state to fund the total statewide cost of adequacy. He thinks we should target some of the $900,000,000 to help the communities that cannot raise enough money.

Mr. Richardson stated that in communities with a reduced ability to raise money for education, it is a matter of the property-assessed evaluation.

Christine Hamm is against any amendment. She stated that targeting means that aid would be taken away from somewhere else; a community like Hopkinton would be at a deficit.

Authorizing the Retention of Funds by a School District (SB 373)

 

This bill would enable school districts to carry over up to 2.5% of that fiscal year’s net assessment; New Hampshire is only one of two states in the country that don’t allow school districts to retain fund balances the same way as the town. The funds could be used to level the peaks in revenue and for long-term stability. The town has been able to do this to limit the impact on the tax rate.

There is a public hearing scheduled before the Senate Education Committee on Tuesday, January 31, at 1:00pm, at the Legislative Office Building.

The state representatives state that they will keep an eye out for this bill.

Education Tax Credits (SB 372)

 

Mr. Chamberlin state that this bill establishes an education tax credit against the state business profits tax for business organizations that contribute to scholarship organizations that award scholarships to be used by students to cover the educational costs of attending an independent school.

The state representatives stated that they would have three no votes for this bill.

Mr. Richardson stated that this is a bill not a Constitutional Amendment, which means that the Governor has an opportunity to veto. Constitutional Amendments do not go to the Governor. He stated that even if the bill passes he hopes the Governor vetoes the bill.

Ms. Hamm stated that politically, the best way to defeat these bills is for people to reach out and contact their representatives.

Mr. Donahue stated that he is not sure if school vouchers are not good. If you look at places like Belgium, there are some compelling arguments. He wanted it clearly stated that it is not a foregone conclusion that the Board has talked about this in terms of having a position.

Mr. Luneau thanked Mr. Donahue for pointing this out.

Ms. Hamm stated that she does not necessarily disagree if there was enough money to go around.

Adequate Education HB 1473

This bill determines the per pupil cost of the opportunity for an adequate education which includes aid distributed to schools based on the number of pupils eligible for a free or reduced lunch or who are English language learners. Due to the changes in base aid calculations, the base cost for adequacy would be less than the current $3450.

Mr. Richardson stated that this bill would redefine adequacy. He stated that the primary thrust is adequacy would be defined as a teacher with one year experience; in calculating the cost of adequacy, this would say that a teacher with one year of experience provides an adequate education, so the state has a responsibility to fund that.

Mr. Richardson stated that this is an example of an attempt to reduce the cost of adequacy.

Mr. Luneau stated this is another bill that the board has not discussed, but thinks the board would not want to see adequacy dollars reduced.

ADDITIONS/DELETIONS FROM AGENDA BY SUPERINTENDENT

None

CORRESPONDENCE

Mr. Chamberlin passed around a letter from Plodzik and Sanderson Professional Association/Accounts & Auditors regarding the audit.

APPROVAL OF MINUTES

Motion to approve the minutes of the regular school board meeting held on December 12, 2011 was made by Mr. Donahue, seconded by Ms. Durant, all in favor as amended (Ms. Jones to Mr. Jones), minutes carry.

PUBLIC COMMENT (1)

None

COMMENTS FROM THE HOPKINTON SCHOOL BOARD

Mr. Donahue stated that he was disappointed when he heard that kids in the spring musical production got a message from their drama teacher that they should presume they were not eligible for varsity softball. He stated that he was shocked to hear this.

Mr. Jones stated he was glad to have the opportunity to meet with the state representatives.

Mr. Luneau stated he appreciates being able to continue meeting with the state representatives so they can hear our concerns and we can hear theirs. He also thanked the New Hampshire School Boards Association for providing the Legislative Bulletin.

Mr. Luneau mentioned that he would like to see the District stay on top of our website – keeping information current – the students are doing amazing things and lots of people are taking pictures. He stated that he enjoys reading the Hawk News, Branching Out, and the Parent Flash.

STAFF REPORTS AND PRESENTATIONS

Mr. Chamberlin stated that a new format is being piloted for the administrator reports. The reports include three positive achievements happening in the schools, three concerns, and three priorities being addressed/worked on.

  1. a. Administrator Reports

i. Principal Reports

William Carozza, Principal, Harold Martin School

Ms. Durant asked Mr. Carozza to explain, under Adequate Yearly Progress, if we receive a School in Need of Improvement (SINI) designation how will it impact Harold Martin School (HMS) and Maple Street School (MSS).

Mr. Carozza stated that currently HMS is not a School in Need of Improvement; however, he stated that it is likely HMS will be a SINI school this year. Maple Street School is a School in Need of Improvement.

Mr. Carozza stated that there is a lot of paperwork and instructional changes.

Mr. Luneau asked Mr. Carozza for a ballpark cost on the sprinklers at Harold Martin School.

Mr. Carozza stated that it would be part of the report sent to the Fire Marshall due January 31.

Mr. Donahue asked if these were the three things the Board would be hearing about over the next few months?

Mr. Carozza stated that the goal of the reports was that they would continue reporting on these priorities until they are completed.

Michael Bessette, Principal, Maple Street School

Mr. Bessette stated that he just posted on the website that MSS received acceptance for the SINI plan. He stated that it has taken from the end of July to find out about it.  MSS received commendations for the plan.

Mr. Donahue asked if we were going to change our model regarding sixth grade mathematics?

Mr. Bessette stated yes, there are seventh grade teachers coming to MSS to teach classes; Tim Stokes has a great working relationship with the middle school.

Mr. Donahue gave “kudos” to the administrators for the new report format; it is a much better tool to know what is going on in your schools.

Ms. Durant likes the new format. At the middle and high school level she would like to see more on the social pieces: drug education, bullying.

Mr. Luneau asked that the middle high school include another concern that he has been hearing about: substance abuse.  He asked if this was viable?

Ms. Gagnon stated that they just received the Youth Risk Behavior Survey and they will be addressing it in the next two weeks.

Mr. Chamberlin stated that he is confident that it is not an issue and if it were the board would know about it.

 

Steven Chamberlin, Superintendent of School

Mr. Chamberlin stated that he met with the reading specialist in both areas and are redesigning and expanding the job descriptions.

  1. b. Wellness Policy (JLCF) (First Reading)

Mr. Chamberlin gave an overview of the first reading the Wellness Policy.

Each year school wellness policies are audited for compliance with federal requirements. Currently, the Hopkinton School District policy is 0% compliant with federal requirements for wellness policies. As the policy was inadequate, a Wellness Advisory Committee was formed.

The Hopkinton School District Wellness Advisory Committee:

-   Community Members (4/5)

-   District Nursing Staff (3)

-   Food Service Staff (2) (Director and food service worker)

-   HSD Teachers (2) (MSS PE, HMHS FACS)

-   Students (2)

-   Administration (1)

The committee has been meeting for 18 months reviewing recommended policies, developing draft language, and supporting wellness activities in the District.

A wiki (http://hsdwellness.wikispaces.com/) has been developed to provide information to the staff and community regarding work of the Wellness Advisory Committee.

Mr. Luneau suggested “Listening Posts” on the Wellness Policy.

  1. c. January 10, 2012 Professional Development Day

Mr. Carozza stated that the PD day would open with keynote speaker Dr. Joe Miller, Director of the Division of Instruction at the Department of Education. The day focuses on assessment and offers the following workshops delivered by members of our faculty and administration:

  • Using Google Docs for Classroom Assessment
  • Administering the DRA (Grades K-3)
  • Creating Formative Assessments
  • The Use of LinguaFolio: Assessment as “Can Do’s”
  • Using GarageBand for Classroom Projects and Student Assessment
  • Administering the DRA (Grades 4-6)
  • Thirty-Second Assessments – Quick and Easy Formative Assessments You Can Use Tomorrow!
  • Curriculum Based Measurements for the Classroom 21st Century Assessment Utilizing Technology
  • The Purpose of Grading
  • Individualized assessment 101: So what do those numbers mean?
  • Performance Pathways 13
  • Using the MAP Assessment to Inform Instruction

 

  1. d. Overnight Trip Proposals

i. Hopkinton High School, Zealand Falls, February 25 – 27, 2012 (Action Item)

ii. Hopkinton High School, Carter Notch, March 4 – 7, 2012 (Action Item)

iii. Robotics Team, Hartford, CT, March 28 – April 1, 2012 (Action Item)

Mr. Chamberlin gave an overview of the overnight trip proposals. He stated that he has had the privilege to attend the science trips and Robotics.

  1. e. Hopkinton School District Annual Financial Report/Audit (as of and for the fiscal year ended June 30, 2011) (Action Item)

Mr. Chamberlin stated that Ms. Clark, the business office staff, and the schools should be commended for a report from the district auditors, Plodzik and Sanderson, without material findings.

 

Mr. Luneau about our expenses being greater than our revenues.

Ms. Clark stated part of that has to do with he fact that we use fund balance and a fund balance is not a revenue.

Mr. Luneau asked if it was an inconsistency in the report?

Ms. Clark stated that unfortunately it is based on different schedules. She stated that it could be changed.

ITEMS FOR BOARD DISCUSSION

  1. a. Hopkinton School District FY13 Budget

i. FY13 Budget Packet – Final, December 20, 2011

ii. HSD Budget Presentation to the Budget Committee

  1. 1. Property services – three year average analysis
  2. 2. FY13 – line by line
  3. 3. HEA Salary Scenarios
  4. 4. Numeracy Specialist Position

Mr. Chamberlin reviewed the four documents requested by the Budget Committee; these four items will be emailed to the chair of the Budget Committee tomorrow morning.

Property services – three year average analysis

Mr. Chamberlin reviewed the memo from Ms. Clark regarding property services. This memo was in regards to Mr. Lancaster’s question at the Budget Committee Meeting on January 4, 2012, as to why is the increase in property services more than the three year expended average.

FY13 – line by line

The line by line report was emailed to the board members.

HEA Salary Scenarios

As requested by the Hopkinton Budget Committee, values of percent raises are listed below.

  Percent Increase Value
    1% $71,133.12
      2% $142,266.24
        3% $213,399.36

         

        • These values were determined with the staff list utilized during negotiations.
        • These values do not include a continuation of the one time payment COLA valued at approximately $68,000.
        • These values do not include any step increases.
        • These values do not include longevity values.
        • These values represent one aspect of the cost items associated with a teachers’ contract. They do not include any change in benefits.

        Numeracy Specialist

        Mr. Chamberlin presented a memorandum outlining the Numeracy Specialist Position – from the Mathematics Task Force, to data to determine areas of need and a greater understanding of student achievement, to the NECAP scores, to the Common Core Standards, to the influence of new staff, to the framework of the position:

        The goal is to pound early interventions in the numeracy program.

         

        Four guidelines that will support the development of the job description are:

        • Targeted remediation for students
        • Targeted enrichment for students
        • Embedded professional development for staff
        • Ensure efficacy and accountability to math program

         

        1. b. Grant: HMHS Special Olympics – $2000 (from Special Olympics of NH)(Action Item)

        Under the leadership of Instruction Assistant Mr. O’Dougherty and support of Teacher/Athletic Director Mr. Meserve and Principal Mr. Kelley, Hopkinton High School is developing a Unified Special Olympic Team.

        1. c. Hopkinton School District Non-Union Wage Study

        Mr. Chamberlin recommended a study by our insurance carrier, the Local Government Center (LGC). The cost of the evaluation is approximately $4400 (25 positions/$175/position. Mr. Chamberlin stated that LGC will write job descriptions and assign each position to the proper labor grade.  He stated that the study is planned for this spring.

        d.   Early Retirement (2)

        Mr. Chamberlin stated that with the extension, two staff members have requested consideration for early retirement: Mary Chris Duncan and Larry Bickford. The way the current CBA reads, their final decision does not have to be made until April 15, 2012.

        PUBLIC COMMENT (2)

        None

        MATERIALS INCLUDED

        HSD 2012-2013 Budget Packet (Final, December 20, 2011)

        Wellness Policy (JLCF)

        HSD Wellness Policy Information

        Overnight Trip Proposal Form (3)

        Annual Financial Report, June 30, 2011

        Principal Reports (6)

        Superintendent Report (2)

        Nomination Packet

        Draft Minutes – December 12, 2011

        HEA Teacher Salary Scenarios

        FY13 line by line

        Background Information: Elementary Numeracy Specialist

        2010-2011 NECAP Results

        Property Services Increase for Operations & Maintenance 2012-2013

        IMPORTANT DATES

        01/10/12 – Professional Development Day

        01/11/12 – School District Budget Presentation: Budget Committee Mtg., 5:30pm, Town Hall

        01/16/12 – No School, Martin Luther King Day

        01/17/12 – All District Staff Meeting, HMHS auditorium

        01/25/12 – Hopkinton Budget Committee Deliberations, 5:30pm, Town Hall

        02/08/12 – Public Hearing, 6:30pm, HMHS auditorium

        03/17/12 – Annual School District Meeting, 9:00am, HMHS gymnasium

        ACTION ITEMS

        13.The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School Science overnight trip to Zealand Falls, NH White Mountains, February 25 – February 27, 2012.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

         

        14. The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School Science overnight trip to Carter Notch, NH White Mountains, March 4 – March 7, 2012.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

        15.  The Hopkinton School Board accept the Superintendent’s recommendation to approve the Hopkinton High School Robotics Team overnight trip to Hartford, CT, March 28 – April 1, 2012.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

        16.  The Hopkinton School Board approve the Superintendent’s recommendation to accept a Special Olympics of NH $2000 Grant for Hopkinton Middle and High School Special Olympics.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

        17. The Hopkinton School Board approve the Superintendent’s recommendation to accept the Hopkinton School District Annual Financial Report/Audit (as of and for the fiscal year ended June 30, 2011).

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

        18. The Hopkinton School Board approve the Superintendent’s recommendation to grant Maple Street School Guidance Counselor Mary-Chris Duncan’s request for early retirement.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

        19. The Hopkinton School Board approve the Superintendent’s recommendation to grant Hopkinton High School Mathematics Teacher Lawrence Bickford’s request for early retirement.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

        20. The Hopkinton School Board approve the Superintendent’s nomination of William Mullen, Food Service Cook, Hopkinton Middle High School, pending final approval from the Superintendent.

        A motion was made by Ms. Durant, seconded by Mr. Jones, motion carries, all in favor, not opposed.

         

        At 7:40 Ms. Durant made a motion, seconded by Mr. Jones that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a), (b), (c), and (e) for the discussion of negotiations and personnel. Motion passed on a roll call vote: Mr. Luneau (yes), Ms. Durant (yes), Mr. Jones (yes) all in favor, not opposed.

         

        NONPUBLIC SESSION

        21. Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)

        Negotiations

        Personnel

        RETURN TO PUBLIC SESSION

         

        ADJOURNMENT

        At 8:30pm a motion was made by Mr. Jones seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.

        Respectfully submitted,

         

        Jean Eaton

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

        Maple Street School, Hopkinton, NH

        Nonpublic Minutes

        January 9, 2012

        Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)

        Negotiations

        Personnel

        During the nonpublic session the Board discussed negotiations and personnel.

        Mr. Jones motioned to come out of nonpublic session, seconded by Ms. Durant, motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), all in favor, not opposed.

        The board came out of nonpublic session at 8:30pm.

        RETURN TO PUBLIC SESSION