June 18, 2012
Hopkinton School District School Board
School Administrative Unit #66
Meeting Minutes
June 18, 2012
IN ATTENDANCE
School Board: David Luneau, Chairman; Elizabeth Durant, Vice Chairman; William Jones, William Chapin, R. Matthew Cairns, Board Members
Administration: Steven Chamberlin, Superintendent of Schools; Michelle Clark, Business Administrator
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mr. Luneau called the meeting to order at 5:30pm; Treasurer MacKenzie led the pledge of allegiance.
Mr. Luneau asked everyone to join in a moment of silence in remembrance of Doug Brown, past superintendent of Hopkinton.
Mr. Chamberlin stated Doug Brown was a gentle man and he will be missed. A donation in Doug’s name has been sent to the Masonic Scholarship at Harris Lodge #91, Warner, NH.
SWEARING IN SCHOOL DISTRICT TREASURER
Michelle Clark swore in David MacKenzie at 5:35pm. Mr. Chamberlin and the board members congratulated and thanked Treasurer MacKenzie for his service to the District.
ADDITIONS/DELETIONS FROM AGENDA BY SUPERINTENDENT
Action Item 17 is tabled.
CORRESPONDENCE
Mr. Chamberlin handed out the Hopkinton High School Spring Sports Awards Program and a thank you note from a retiring staff member.
APPROVAL OF MINUTES
Motion to approve the minutes of the school board meeting held on May 21, 2012, was made by Ms. Durant, seconded by Mr. Jones, all in favor, minutes carry.
PUBLIC COMMENT (1)
None
COMMENTS FROM THE HOPKINTON SCHOOL BOARD
Ms. Durant thanked all the district staff involved with graduation planning and the ceremony. She has heard all wonderful comments. It was very special to her family.
Mr. Cairns had the same sentiment. Also, it was wonderful to watch the baseball team win the championship on Saturday.
Mr. Chapin was glad he was able to attend graduation. He stated that Mr. Kociuba was his teacher in the eighth grade.
Mr. Jones stated that he was honored to be part of graduation.
Mr. Luneau congratulated the Class of 2012 and the baseball team.
ITEMS FOR BOARD DISCUSSION
- a. Personnel (Action Items)
- i. Summer Academic Nominations:
Extended School Year (ESY) Slate:
Mr. Chamberlin stated the special education program support’s student learning throughout the summer. IEP teams make the determination of eligibility for the extended school year program. Mr. Chamberlin stated the elementary ESY program runs three days/week for elementary and four days/week for middle high school for four weeks (not five weeks as indicated in board notes). The summer academic nominations are in line with the budget – it is an action item tonight.
Title I Support:
Mr. Chamberlin stated the nomination for reading specialist Elizabeth Cannon as summer Title 1 support is an action item tonight. The funding for this position comes from the Title 1 Grant.
Mr. Luneau asked if Got Lunch would tie in with any student involved in ESY?
Mr. Chamberlin stated that 20 students have interest. The program is exciting and getting lots of support from the community.
- ii. Schedule b
World Language Department Chair: Mr. Chamberlin is nominating Herr Olson to correct the error in nominating Mme Harb.
Extra-curricular: Tana Montore is nominated as sophomore class advisor.
Fall Coaching Nominations: Kelley Williams is nominated for FIRST Lego League. Ms. Williams is a certified teacher and a parent in the community. Mr. Chamberlin stated we do not have her resume. After talking with Mr. Bessette he is comfortable with the nomination, but the nomination can be tabled until a resume is received. This nomination is not time sensitive.
Mr. Luneau stated there could be time sensitive issues with FIRST. The board agreed to move forward with the nomination. Mr. Chamberlin will bring Ms. William’s resume to the next meeting.
The fall coaching nomination slate was included in the board packet with the following open positions: Soccer Assistant Girls Varsity, Girls JV Soccer, MS Cross Country, MS Girls Soccer.
iii. Efficiency/Safety Nominations:
Substitute Coordinator, MSS AM Crossing Guard, MSS AM Cafeteria Monitor
| Name | School | Duty |
| Bonnie Wilson | District | Substitute Coordinator |
| Sue Garlow | Maple Street School | Crossing Guard |
| Sarah Wicksman | Maple Street School | AM Cafeteria |
| OPEN | Maple Street School | AM Supervision |
| OPEN | Harold Martin School | AM Bus Monitor |
| OPEN | Harold Martin School | PM Bus Monitor |
- b. Teacher Performance (GCO) (Second Reading)
Mr. Chamberlin sent the policy to be vetted by the HEA. He has not yet connected with Mr. Zipke.
Mr. Cairns suggested moving CBA to the third paragraph and Collective Bargaining Agreement to paragraph two.
- c. Financial
- i. End of Year Purchases
Mr. Chamberlin stated that the Harold Martin School does not have a managed wireless system or projectors in the ceilings. Wireless is important to support the use of iPad carts and especially as we move to a new math program, which has a digital component. The cost would be about $28,000.
- ii. NH DOE Education Jobs Funds (Ed Jobs) Program On-site Monitoring
Mr. Chamberlin stated that the NH Department of Education recently conducted an on-site monitoring visit of the district federal Education Jobs Fund program. No major discrepancies, audit findings or issues of non-compliance were found during the review.
The Commissioner commended Ms. Clark in her letter on adherence to regulations and orderly record keeping.
Mr. Chamberlin congratulated and thanked Ms. Clark for a job well done.
iii. Monthly Financial Report
No anomalies were noted in the May 2012 financial report.
The end of year fund balance is currently $16,000 over the $250,000 scheduled to turn back to the Town.
- iv. Budget Adjustment 2012-12 (Action Item)
Mr. Chamberlin stated that this budget adjustment is to cover the costs of vacation cash out.
- v. Donation: Harold Martin School/Maple Street School Library ($1200 Hopkinton PTA) (Action Item)
The donation is to support the purchase of books for both the Harold Martin School and Maple Street School library.
- vi. Donation: Hopkinton Middle and High School Field Hockey Score Board (Action Item)
Mr. Chamberlin stated that Multi-Weld Services, Inc., Stockwell Physical Therapy and Concord Orthopedics have come forward to donate a field hockey scoreboard. He is working with the Town on the location. This is a discussion item only the action item is tabled.
- d. Hopkinton School Board Summer Schedule
The board will meet only as needed during July and August. The next board meeting is scheduled for June 28, 2012, 7:30am, Maple Street School conference room.
PUBLIC COMMENT (2)
None
MATERIAL INCLUDED
Meeting Minutes, May 21, 2012
Teacher Performance Policy (GCO)
Schedule b Nomination Slate
Efficiency/Safety Nomination Slate
Summer Academic Nomination Slate
Fall Coaching Nomination Slate
Monthly Financial Report
Budget Adjustment 2012-12
NH DOE Education Jobs Funds (Ed Jobs) Program Letter
IMPORTANT DATES
06/19/12 – Last Day of School/Elementary (Half Day)
06/20/12 – Last Day of School/Secondary (Half Day)
08/27/12 – New Staff Orientation
08/28/12 – First day for Staff
09/04/12 – First day of School for Students
ACTION ITEMS
12. The Hopkinton School Board approve the Superintendent’s nomination of Schedule b assignments for the 2012-2013 school year as presented.
A motion was made by Mr. Cairns, seconded by Ms. Durant, all in favor, motion carries.
13. The Hopkinton School Board approve the Superintendent’s nomination of Summer Academic assignments as presented.
A motion was made by Ms. Durant, seconded by Mr. Jones, all in favor, motion carries.
14. The Hopkinton School Board approve the Superintendent’s nomination of Efficiency and Safety assignments for the 2012-2013 school year as presented.
A motion was made by Mr. Cairns, seconded by Ms. Durant, all in favor, motion carries.
15. The Hopkinton School Board approve the Superintendent’s recommended Budget Adjustment 2012-12 in the amount of $19,973.70.
A motion was made by Ms. Durant, seconded by Mr. Jones, all in favor, motion carries.
16. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of $1200 from the Hopkinton PTA for the Harold Martin School and Maple Street School Library.
A motion was made by Ms. Durant, seconded by Mr. Jones, all in favor, motion carries, with many thanks.
17. The Hopkinton School Board approve the Superintendent’s recommendation to accept a donation of a field hockey score board for Hopkinton Middle and High School.
(Tabled)
NONPUBLIC SESSION
At 6:40pm Mr. Cairns made a motion, seconded by Ms. Durant that the Board enter into nonpublic session in accordance with RSA 91-A:3 (a), (b), (c), and (e) for the discussion of personnel and negotiations. Motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Cairns (yes), Mr. Chapin (yes), all in favor, not opposed.
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), (d) and (e)
Personnel
Negotiations
RETURN TO PUBLIC SESSION
ADJOURNMENT
At 7:10pm a motion was made by Mr. Jones seconded by Ms. Durant to adjourn the meeting, motion passed, all in favor, not opposed.
Respectfully submitted,
Jean Eaton
Maple Street School, Hopkinton, NH
Nonpublic Minutes
June 18, 2012
Nonpublic Session for the Discussion of Matters as Per RSA 91-A: 3, II (a), (b), (c), and (e)
Personnel
Negotiations
During the nonpublic session the Board discussed personnel and negotiations.
Mr. Jones motioned to come out of nonpublic session, seconded by Ms. Durant, motion passed on a roll call vote: Mr. Luneau (yes), Mr. Jones (yes), Ms. Durant (yes), Mr. Cairns (yes), Mr. Chapin (yes), all in favor, not opposed.
The board came out of nonpublic session at 7:10pm.
RETURN TO PUBLIC SESSION
